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DLAR TOWN HALL APRIL 22, 2010

DLAR TOWN HALL APRIL 22, 2010. ASSOCIATE DIRECTOR OF OPERATIONS DLAR. Items To Cover. Animal Ordering Problems Construction Updates Consolidation of Dual Users. Problems with Animal Orders?. Identifying the Problem. How many problems? What is causing them?

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DLAR TOWN HALL APRIL 22, 2010

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  1. DLAR TOWN HALLAPRIL 22, 2010 • ASSOCIATE DIRECTOR OF OPERATIONS • DLAR

  2. Items To Cover • Animal Ordering Problems • Construction Updates • Consolidation of Dual Users

  3. Problems with Animal Orders?

  4. Identifying the Problem • How many problems? • What is causing them? • How do we correct and reduce these ordering errors?

  5. Data Collection • DLAR personnel collected and monitored the errors over the last three months. • We identified some “trends” and came up with some ideas which significantly reduced the errors.

  6. Animal Order Problems Cause

  7. DLAR • Errors were made by the procurement officer during the ordering process. • Most errors (10 of 12) were made on Taconic orders. • This is significant due to the short “turn-around” time. • i.e. order on Monday, delivered on Friday • ** Remember: a 3-day acclimation period is required, so those animals received on Friday should not be used until Monday without prior IACUC approval

  8. Communication • Errors were made due to communication errors between lab personnel and DLAR. • Lab personnel did not receive the email in time to respond for that week. The animals were not ordered.

  9. Vendor Problems • Vendor errors were indentified. Credits and replacements were issued where applicable.

  10. Changes Were Made:

  11. Changes • On March 10th, 2010, the Procurement Officer started to approve orders as soon as he received them , instead of waiting until they all arrived on the deadline date. • Reminded all users to be diligent about checking the “creator’s” email when they have placed animal orders, and to look for counter offers and order/strain inquiries. • Modified the field so that the delivery location is required to place the order.

  12. Animal Order Problems

  13. The Future Looks Very Promising

  14. Construction

  15. Construction • 1. Tisch Elevator Project- Tentative Start- 8/2010 • 2. Fleck Garden Project- Tentative Start- 11/2010 • 3. Berg G20 Facility Improvement Grant- TBD • *****CONSTRUCTION UPDATES WILL BE ANNOUNCED ON OUR WEBSITE IN THE VERY NEAR FUTURE*****

  16. Animal Room Movement/ Reconsolidation

  17. Why would we need to move animals? • To group dual users together in the same space. • To accommodate new recruits with animal housing needs in the barrier.

  18. Current Rooms With Dual Users • Skirball and Smilow • Before the consolidation we had 15 rooms with dual users. • There is currently 1 room with dual users and non dual users and 7 rooms with dual users only.

  19. The end.

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