Assignment of MM1: Group discussion

1. Assignment of MM1: Group discussion Discussion within your project group: • What are your goals and expectations to this project? • What can you contribute to the project?

2. Project management and planning Xiangyun Du

3. What are your previous experiences of working on a project?

4. About projects and management of people Contents: • Defining a project • The project settings and goal • Code of conduct/team charter

5. Project What ? • A unique task • Have a lot of complex activities • Needs several people with different skills • Have a final goal/objective • Limited resources (time, money, people) • Have to deliver a result at a given time: • As a minimum a written report

6. Learning goals in project work

7. Starting a project Project proposals x Project Supporting courses x x x Theme Sub-theme

8. Project = task? Starting point Target x

9. Starting a project It must be possible To accomplish goals Through the project

10. Project Management • Management of people • Management of time and other resources

11. Project Management • Planning • Goals • objectives • Organizing • People • resources • Controlling • monitor • maintaining • Change

12. Project overview and structure • Problem Statement • A Major Goal functions as • Defining the final outcome (e.g. in terms of product) • Being the continual point of reference for settling disputes and misunderstandings about the project • Being the guide keeping all pbjectives and the work associated with them on track • Objectives should be: • Specifc in targeting an objective • Measurable Establish a measurable indicator(s) of progress • Assignale Make the objective capable of being assigned to someone for completion • Realistic State what can realistically be achieved within budgeted time and resources • Time-related State when the objective can be achieved, that is, the duration. (George Doran 1981) • Risks, assumptions and questions

13. The goal statement should be action-oriented, short, simple, straightforward, understandable, and clear to all. Agree on the goal, otherwise you won’t reach it! • OR GET ON A • DESERT WALK

14. YOU ARE STUPID ! WE DON’T KNOW Be aware of your differences

15. Team charter or code of conduct Why ? • Create common expectations • Secure clear agreements What? • Contract with supervisor • Group contracts: • Task strategies • Process strategies

16. Code of conduct – A tool for managing people • Expectations and ambitions ? • Meetings – How often ? – What if somebody is late ? • Organizing meetings , chairman, referee, use of blackboard ? • Division of labor ? • What kind of response do you give within the group ? • To what extent will we socialize together, and when ?

17. Contract with supervisor • DRAFT Contract between project group XX and supervisor NN • What I am willing to do (if you want me to) • Help… Meet… Discuss…. Read…. • What I prefer not to do • Meet…. Read…. • What I expect of you • write a memo, send the memo, chair meetings etc.

18. Management of time Contents: • Introduction • Activity diagram • How long time do we need for a given activity? -how to make a qualified guess • The Gantt chart • Project monitering

22. Management of time Management of (often unpredictable) change via • project planning and • project monitoring Project planning – what is it? • 50 % thinking ahead • 25 % communication • 25 % milestones

23. Project Planning - contents A model of the project, including all activities = tasks, that together constitute the complete project How can the model be used? • To experiment with, without actually carrying out the timing and scheduling of activities of the project • As a yardstick against which to measure progress and monitor the project • As a basis for a regular review and update process, e.g. Plan the remaining part of the project

24. Planning at different levels • Overview (long term) level: • Big tasks, few milestones • Activity level: • Where you are right now • Detailed activity plan with many smaller tasks • Deadlines • Daily level: • What are we going to do today

25. P1 Planning 1st Semester 2000 – P0 Project – Group 00792 – TETRaA System

26. P1 Period Planning Motor selection Battery selection Design of Control Strategy Weekly report Simulation No Module report Yes Implement the Strategy Supervisor meeting Test No Yes Practical Work P1 Report

27. P1 Period Time schedule Choose motor and supply Control Stategy Design Programming the controller and implement the strategy Practical Work and Documentation 8th. Oct. 15th. Oct 15th. Nov 19th.Dec

28. Analysing controllers Modelling the motor OK? Choose strategy Matlab simulation of motor Matlab simulation of Control system and motor No Yes Control strategy design 2X 3X 2X X 2X TOTAL: 10X

29. How to find X ? • We need 10 X • There is 6 members of the group • There are 15 half project day until finish of activity What is X then ? • X = 15/10 [½project day] = 1½ [½project day] ? • X = (15/10)x6 [½man day] = 9 [½man day]

36. Gannt chart (Timescedule)

37. Project Monitering • Why has some activities taken to long time? • Can we compensate for the delay by working harder? • Is it possible to reorganize the work schedule • If we are to cut out some activities, which one? What are the consequences of each of these choices?

38. Code of conduct – questions to ask Task strategies • What is the purpose, process, and timing of meetings? • What does ’on time’ mean? • What is the priority of time? • What are the importance and priority of deadlines? • Is it more important to achieve time deadlines, or to delay for higher quality? • What do we do about missing commitments? • To what extent do roles and responsibilities need to be formalized and written? • Who needs to attend, when? • What is the role of the leader? Of team members? • How will the task be divided up and the integrated? • What work can be done together or apart? • How will information be passed? To whom? When? Formally or informally? Within the team or outside? • How, where and when do we make decisions? Consensus, majority rule, compromise?

39. Code of conduct – questions to ask Process strategies • How will we manage relationships – dive right into business versus take time to socialize? • To what extent will we socialize together, and when? • What is trust and how is it earned? • How formal or informal will we be? • What language(s) will we use? • How will differences in language fluency be managed? • To what extent does participation reflect potential contributions? • Who dominates? • Who listens to whom? • Who talks to whom? • How are interruptions managed? • How is conflict managed? Forcing, accommodating, avoiding, collaborating, compromising? • How is negotiation viewed? Win/lose, or win/win? • How is feedback provided? Face to face, third party, direct?

40. Code of conduct example

41. Discussion of findings 1:How do students develop process competences? Planning and project management

42. Group exercise and homework Exercise • Make a code of conduct for your group • Make a plan of time schedule for your P0 project. • Present it on Module 4, Sep 26th

43. Group exercise and homework Home work:- Based on the group exercise, prepare for a powerpoint presentation on project planning and management (for approx 8 minutes’ presentation per group) - Make presentations in Module 5 Oct 3rd.