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Civilian Secretariat for Police Service Quarterly Report Analysis

Presenting the performance and financial information of the Civilian Secretariat for Police for April 2015 to March 2016 to the Portfolio Committee. Includes data on inter-sectoral coordination, policy development, oversight, human resource management, audit, risk management, and budget. The report discusses funded posts, personnel percentages, vacant critical positions, audit and risk meetings, budget management, and expenditure control measures.

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Civilian Secretariat for Police Service Quarterly Report Analysis

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  1. FOURTH QUARTERLY REPORT OF THE CIVILIAN SECRETARIAT FOR POLICE SERVICE 20th SEPTEMBER 2016

  2. INTRODUCTION • The purpose of the presentation is • to appraise the Portfolio Committee of performance information of the Civilian Secretariat for Police for the period April 2015 to March 2016 against its 2015/2016 APP • to present a report on expenditure for the four quarters of the 2015/2016 financial year

  3. Programme 2: Inter-sectoralCoordination and Strategic Partnerships

  4. IntersectoralCoordination and Strategic Partnerships

  5. IntersectoralCoordination and Strategic Partnerships

  6. IntersectoralCoordination and Strategic Partnerships

  7. Programme 3: Legislation and Policy Development

  8. SUB-PROGRAMME: POLICY DEVELOPMENT AND RESEARCH

  9. SUB-PROGRAMME: POLICY DEVELOPMENT AND RESEARCH

  10. SUB-PROGRAMME: LEGISLATION

  11. Programme 4: Civilian Oversight, Monitoring and Evaluation

  12. Civilian Oversight, Monitoring and Evaluation

  13. Civilian Oversight, Monitoring and Evaluation

  14. Civilian Oversight, Monitoring and Evaluation

  15. Civilian Oversight, Monitoring and Evaluation

  16. Civilian Oversight, Monitoring and Evaluation

  17. HUMAN RESOURCE MANAGEMENT • Number of funded posts: 114 • Number of posts filled: 102 • Percentage of personnel in terms of approved establishment: 89,4% • Number of vacant posts: 12 • Percentage of vacancy rate: 10,53% • Critical posts not filled: Chief Financial Officer, Chief Director Civilian Oversight, Monitoring & Evaluation, Director IT • Secretary of Police post filled on fixed contract till 31st August 2016 • DPCI Judge: 3 posts • Firearms Appeal Board: 5 posts • 53 females (50,04%), 49 males (49,96%)

  18. INTERNAL AUDIT AND RISK MANAGEMENT • Two audit committee meetings were held during the fourth quarter • One Risk Committee meeting held in fourth quarter

  19. DEPARTMENTAL BUDGET

  20. PROGRAMME BUDGETS

  21. FINANCE AND SUPPLY CHAIN MANAGEMENT • All financial and personnel systems except LOGIS up and running • Department is paying almost 100% suppliers within 30 days (exceptions is invoices from WingsNaledi and suppliers with unverified bank details) • Stringent cost-saving measures ensured that department stayed within allocated budget. • Departmental spending improved from 82.4% in 2014/15 to 98.9% in 2015/16. • Departmental spending slowed down in 4th quarter as to ensure that the department stay within its budget allocation.

  22. END Enkosi Thank You Dankie Ngiyabonga

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