Common Administration Errors

1. CommonAdministration Errors Dan EvansAssessment Analystfor Students with DisabilitiesOffice of Educational Assessment & Accountability

2. Common Administration Errors • Answer documents returned without barcode labels • Answer documents returned with incorrect barcode labels (name on answer document does not match label) • Material returned to the wrong vendor

3. Common Administration Errors • Answer document does not have form number bubbled in and/or written in • Students taking multiple assessment types

4. Common Administration Errors • Students taking out-of-level assessments (test form grade does not match pre-ID grade) • Student answer documents returned under wrong School Header sheets

5. Common Administration Errors • Administering accommodated version of Functional Independence assessments when NOT documented in the student’s IEP and/or used in daily instruction • Answer documents not completed correctly

6. Common Administration Errors • Answer documents completed by students rather than by assessment administrators • Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely) • Not completing the MEAP-Access bubble

7. Common Administration Errors • PAA and SAA scores not recorded for each student for each item for P/SI assessments • Orders for AMO/first-time orders not entered by appropriate district level personnel

8. Common Administration Errors • Tested Roster not being reviewed by districts after testing • Picture Cards not used during administration

9. Common Administration Errors • Reading items marked in the “Do Not Read Aloud” table

10. Misadministration Process • Any misadministration of the assessments may be self-reported by going to the OEAA secure site and select the document at the lower section of the announcement page titled: • “OEAA Test Administration Incident Report”

11. IMPORTANT COMMUNICATIONS • OEAA sends important emails to District MI-Access Coordinators throughout the administration cycle. • Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).

12. IMPORTANT COMMUNICATIONS • Ensure your district’s IT professional confirms you can receive these emails and attachments.

13. Fees2010-2011

14. Fees for 2010-2011 • Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document. • If a label cannot be affixed by the contractor, the document will not be scored.

15. Fee Schedule

16. Contact Information • Call 1-877-560-8378 option 4 • oeaa@michigan.gov.