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Milestone II

Milestone II. Team Costa Rica Modification of Escuela San Luis Outdoor Covered Sports Facility. Team Members. Kevin Chen Project Manager Shelby Haverda Communications Guillaume Herve Scope. Team Members. Katelyn Knippa Scope Kyle Morris Fundraising Allison Rich

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Milestone II

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  1. Milestone II Team Costa Rica Modification of Escuela San Luis Outdoor Covered Sports Facility

  2. Team Members • Kevin Chen • Project Manager • Shelby Haverda • Communications • Guillaume Herve • Scope

  3. Team Members • Katelyn Knippa • Scope • Kyle Morris • Fundraising • Allison Rich • Risk and Quality

  4. Project Partners • Marcos M. Sanchez • In-country Client • Charlie Strong • In-country Partner • Joe Luke • Technical Adviser

  5. Milestone I Concerns • Lack of community knowledge • Shallow work breakdown structure (WBS) • Unclear role of community involvement • No technology literature review listed • Unclear performance objectives

  6. Milestone I Concerns • Undetailed project assessment • Questions for recon. trip • No critical issues and questions listed • No team education and training needs • Slow technical start

  7. Presentation Outline • Project Description and Overview • Communications Update • Scope Update • Bleachers • Roof • PDRI, Project Assessment Criteria • Fundraising Update • Logistics Update • Future Plans

  8. Project Description

  9. Escuela San Luis Sports Facility • Objectives: • Extend roof • Create safe seating for ~400 adults and kids • All construction must be seismic-resistant

  10. Escuela San Luis Sports Facility • Impact: • Collaborative space • Improved recreation area • Part one of multi-year plan

  11. RACI Matrix

  12. Communications

  13. Client Roles • Community involvement • Work area security

  14. Client Communication • November 20: First direct contact • November 5: Notified about email errors • October 21: Follow-up email sent • September 12: Initial contact

  15. Partner Roles • Logistics • Manpower • Roof Construction • Procurement • Permitting

  16. Partner Communication • November 3: Begin weekly updates • October 31: Hospital/Embassy information • October 24: Skype conference #2 • October 17: Email update • September 27: Skype conference #1 • September 19: Initial contact

  17. Our Role • Design • Planning • Educational programming • Status updates • Construction

  18. Scope

  19. Schematics

  20. Codes, Regulations, Standards • Plans submitted 3 months prior to implementation • Getting more from Charlie • International Code search • International Code Council • American National Standards Institute

  21. Bleachers • Initial considerations: • Aluminum • Steel (one design) • Concrete (two designs)

  22. Steel Bleachers

  23. Steel Bleachers

  24. Steel Bleacher Literature Review Resources: • National Recreation Systems • Side View Drawings in English Units • Specs including loads and materials • Similar Bleachers at Anderson HS • Summer Recon Trip/Rebecca at Strong Missions • Photos • Dimensions

  25. Concrete Bleachers – Design I Credit: Allison Rich

  26. Concrete Bleachers – Design II Credit: Allison Rich

  27. ConcreteDesign II Detail Reinforcement bars Prefab material (think cinder blocks) Poured concrete

  28. Design I vs. Design II What we care about: 1) Complexity 2) Time to completion 3) Availability/ amount of materials needed (cost) 4) Airflow

  29. Concrete Bleacher - Work Breakdown Pre-Student Construction -Pre-fab benches -Pre-fab blocks -Concrete slab in place with rebar Student Construction Place pre-fab blocks w/mortar over rebar Pour concrete Place benches Secure benches

  30. Concrete Bleacher Literature Review Sources: -Intuitive knowledge -Joe Luke -Photos provided by Mary Lou -Dimensions provided by Rebecca of Strong Missions

  31. Roof Extension - Existing Structure

  32. Roof Extension – Steel Designs Design I vs. Design II Credit: Allison Rich

  33. Roof Extension - Tensile Design Credit: Allison Rich

  34. Roof Extension - Tensile Design • Pros: • lightweight • simple design • potentially less expensive • aesthetically pleasing • Cons: • most likely not available in country • very different design than existing structure https://www.google.com/search?q=austin+tensile+structure&espv=210&es_sm=91&source=lnms&tbm=isch&sa=X&ei=z8mTUp78MeWU2gWy0oBw&ved=0CAkQ_AUoAQ&biw=1279&bih=679

  35. Roof Extension Literature Review Sources: -Intuitive knowledge -Design documents provided by Mary Lou -Photos provided by Mary Lou -Birdair, Inc -Austin Custom Shade

  36. Project Needs Bleacher Design -Confirmation of available prefab items -Collaboration with a technical advisor (Joe Luke) to refine designs Roof Extension -Preliminary designs through collab with tech. advisor -Fabric material availability Both -Cost of materials in-country -Site survey -Construction Schedule

  37. Project Assessment Criteria

  38. Project Definition Rating Index

  39. Fundraising

  40. Student Costs

  41. Project Costs

  42. Total Budget

  43. Grant Proposals • GM Foundation: • Would not accept UT tax ID • Dell Foundation: • Would not accept UT tax ID • Mott Foundation: • Discouraged from applying • Ford Foundation: • Submitted, waiting for response

  44. Fundraising Accomplishments • Currently reaching out to corporations • Personal Donations • $795 • Gethsemane Lutheran Church • $10,000 • Total of $10,795 raised

  45. Fundraising Plans • Corporation letters • Company visits • Company publicity • Follow up on grant proposals • Thank you presentations

  46. Logistics

  47. Transportation Plan • May 25th: • Fly into Juan Santamaria Airport • Taxi to Carrillos • Walk to and from worksite • Bus/Taxi to in-country cultural immersion • June 22nd: • Fly home

  48. Multi-year Project Plan • Escuela San Luis has plans for future • Not part of our scope

  49. Implementation Schedule • May 25th: Fly/travel to Strong Missions • May 27th: Acclimation/orientation day • May 28th: Begin roof construction • June 5th: Begin bleachers • June 22nd: Fly home

  50. Phase Milestone Schedule • January 17: Have a design selected • February 7: Finalize design • February 28: Secure funding • March 7: Submit final design for permitting • March 21: Begin procuring materials • May 25: Travel to Costa Rica

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