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DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP WELCOME ROTARIANS!

DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP WELCOME ROTARIANS!. DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP DISCUSSION OUTLINE INTRODUCTIONS 1 WHAT’S NEW FOR 2007 2 DISTRICT CONTACTS 3 CLUB TREASURER’S OUTLINE 4 BUDGET – SAMPLE WORKSHEET

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DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP WELCOME ROTARIANS!

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  1. DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP WELCOME ROTARIANS!

  2. DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP DISCUSSION OUTLINE INTRODUCTIONS 1 WHAT’S NEW FOR 2007 2 DISTRICT CONTACTS 3 CLUB TREASURER’S OUTLINE 4 BUDGET – SAMPLE WORKSHEET 5 ROTARY INTERNATIONAL DUES 6 DISTRICT 6400 DUES 7 DISTRICT CONTACTS

  3. DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP DISCUSSION OUTLINE DISTRICT CONTACTS DISTRICT FUND COMMITTEE MEMBERS: INCLUDE THE CURRENT DG, DGE, DGNN JOHN HEBERT (CPA) DISTRICT 6400 FOUNDATION BOOKKEEPER JOHN ACCOUNTS FOR OUR LOCAL FOUNDATION RECEIPTS AND DISBURSEMENTS BRUCE JOCKS (CPA)BJOCKS@JAMDACPA.BIZ 07 08 TREASURER AS FUTURE TREASURER BRUCE PREPARES, REVIEWS AND APPROVES ALL FINANCIAL ACTIVITIES JOANNE KING (CA)JKING@WINCOM.NET AS FUND COMMITTEE MEMBER, JOANNE REVIEWS CURRENT DISTRICT FINANCIAL ACTIVITIES AND PROVIDES GUIDANCE ON CANADIAN TAXES TIM KAUL (CPA)TWKAULCPS@HOTMAIL.COM PAST TREASURER, TIM REVIEWS CURRENT DISTRICT FINANCIAL ACTIVITIES

  4. DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP DISCUSSION OUTLINE DISTRICT CONTACTS JACK MUELLER, PDG MUELRJOHN@CS.COM DISTRICT ACCOUNTANT JACK PREPARES AND BILLS DISTRICT DUES TO ALL CLUBS AND PREPARES MONTHLY ACCOUNTING FINANCIAL STATEMENTS ED SCHULZ, (CPA) PDG CPA1TAXES@AOL.COM 06 07 TREASURER AS CURRENT TREASURER ED PREPARES, REVIEWS AND APPROVES ALL FINANCIAL ACTIVITIES – INCLUDING DISBURSMENTS OF DISTRICT FUNDS ALL FUND COMMITTEE MEMBERS REVIEW CURRENT AND FUTURE DISTRICT BUDGETS AND PROVIDE CONSULTATION REGARDING DISTRICT AND CLUB ACCOUNTING AND TAXES

  5. DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP • WHAT’S NEW! • 2007 • A) ROTARY INTERNATIONAL ADDRESSES… • FOR PAYMENT OF RI DUES • FOR PAYMENT OF ROTARY FOUNDATION DONATIONS • B) US CLUB IRS ANNUAL REPORTING… • FOR US CLUBS TO CONTINUE THEIR NON PROFIT • STATUS MUST REPORT TO THE IRS ANNUALLY! • ACTUAL FILING REQUIREMENTS TO START IN 2007. • NOTE – CLUBS ARE NOT CHARITABLE ORGANIZATION UNDER IRS RULES THEY ARE SOCIAL CLUBS ETC. ( GIFTS TO CLUBS ARE NOT CHARITABLE DONATONS )

  6. DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP TREASURER OUTLINE Club Treasurer – The Guardian of the Club Treasury! Account for All club revenues and expenditures: Establish a Audit Committee A A committee to review your work B Board of Directors approval of transactions in the Club minutes Establish a Budget A Meet with the board of directors B Meet with the committee chairpersons Establish an accounting system and a club record retention policy A One system for all accounts B Retain books and records in a central location

  7. DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP Establish a checking account (s) A Two signors on checks B Receive cancelled checks from bank Bill and collect dues and meal charges from the membership A Annually – in advance B Semi Annually C Unpaid members club dues –establish club policy Pay bills timely A Establish a payment policy – biweekly, etc. B Demand receipts for all expenditures C R/I Dues D District Dues Monthly Reports for Board of Directors monthly meetings A Prepare receipts and disbursements report B Copy to Audit Committee

  8. DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP Rotary Business Portal A Rotary.org B Resource for club membership information Insurance Coverage A All US and Canadian clubs have coverage B Fund raising activities are covered – see policies Information Reports A Required IRS –Payments to Individuals B Annual 990 Report for US clubs DUE BY 11-15-07 C Annual Canadian Charitable Report

  9. DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP CALENDAR THE ITEMS LISTED BELOW INCLUDE PROJECTED DATES, REPORTS AND REGISTRATIONS YOUR CLUB MAY BE REQUIRED TO FILE OR PARTICIPATE IN: DUE DATE*ITEM DUE MAY 31- JUNE 3, 2007 DISTRICT 2007 CONFERENCE GRAND RAPIDS – REGISTRATION PACKAGE JUNE 17-20 , 2007 REGISTRATION PACKAGE FOR R/I CONVENTION – SALT LAKE JUNE 26, 2007 REGISTRATION FOR MEET THE GOVERNOR NIGHT AT HARROW JULY 1, 2007 R/I CLUB PER CAPITA DUES SEMI ANNUAL MEMBERSHIP REPORT JULY 1, 2007 DISTRICT 6400 CLUBS PER CAPITA DUES $16.50 US PLUS $150 US JULY 27-28 , 2007 R/I - PRESIDENTIAL MEMBERSHIP CONFERENCES REGISTRATION FEES SEPTEMBER 19, 2007 GOVERNORS GOLF OUTING REGISTRATION AND FEES - KINGSVILLE   * SUBJECT TO CHANGE

  10. DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP CALENDAR THE ITEMS LISTED BELOW INCLUDE PROJECTED DATES, REPORTS AND REGISTRATIONS YOUR CLUB MAY BE REQUIRED TO FILE OR PARTICIPATE IN: DUE DATE*ITEM DUE SEPTEMBER 29 , 2007 MEMBERSHIP SEMINAR REGISTRATION FEES – SCHOOLCRAFT COLLEGE OCTOBER 27, 2007 RI FOUNDATION SEMINAR REGISTRATION FEES – SCHOOLCRAFT COLLEGE NOVEMBER 8-10 , 2007 RYLA - ROTARY YOUTH LEADERSHIP AWARDS SEMINAR FEES - SCHOOLCRAFT COLLEGE NOVEMBER 15, 2007 FORM 990 FOR U.S. TAX RETURN DUE FOR 6-30-2007 YEAR END DECEMBER 31, 2007 R/I 2008 CONVENTION REGISTRATION FEES DUE

  11. DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP CALENDAR THE ITEMS LISTED BELOW INCLUDE PROJECTED DATES, REPORTS AND REGISTRATIONS YOUR CLUB MAY BE REQUIRED TO FILE OR PARTICIPATE IN: DUE DATE*ITEM DUE DECEMBER 31, 2007 R/I CLUB PER CAPITA DUES $23.50 - SEMI ANNUAL MEMBERSHIP REPORT DECEMBER 31, 2007 DISTRICT 6400 CLUBS PER CAPITA DUES $16.50 US PLUS $150 US FEBRUARY 18 , 2008 PETS – REGISTRATION FEES FOR PRESIDENTS ELECT TRAINING SEMINAR FEBRUARY 14-16 , 2008 DISTRICT PRESIDENTS ELECT TRAINING SEMINAR( PETS) APRIL , 2008 DISTRICT ASSEMBLY – SCHOOLCRAFT COLLEGE * SUBJECT TO CHANGE

  12. DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP CALENDAR THE ITEMS LISTED BELOW INCLUDE PROJECTED DATES, REPORTS AND REGISTRATIONS YOUR CLUB MAY BE REQUIRED TO FILE OR PARTICIPATE IN: DUE DATE*ITEM DUE MAY 8-11, 2008 DISTRICT CONFERENCE REGISTRATION PACKAGE – NIAGARA FALLS, ON JUNE ,2008 ROTARY INTERNATIONAL CONVENTION - LA JUNE 24 , 2008 MEET THE GOVERNOR NIGHT REGISTRATION FEES AT HARROW JULY 1, 2008 R/I CLUB PER CAPITA DUES SEMI ANNUAL MEMBERSHIP REPORT JULY 1, 2008 DISTRICT 6400 CLUBS PER CAPITA DUES * SUBJECT TO CHANGE

  13. DISTRICT ASSEMBLY APRIL 21, 2007 • CLUB TREASURER WORKSHOP • ROTARY INTERNATIONAL • PER CAPITA • MEMBERDUES • 2007-2008 • DUES ARE ASSESSED SEMI ANNUALLY • BASED ON MEMBERSHIP AT JULY 1ST AND JANUARY 1ST • ALL DUES ARE ASSESSED IN UNITED STATES DOLLARS • A MEMBERSHIP BILL IS SENT TO YOUR CLUB WITH A LISTING OF ROTARIANS. • THE BILLS SHOULD ARRIVE IN LATE JUNE AND LATE DECEMBER. • ROTARY INTERNATIONAL DUESPER CAPITA • *JULY 1ST, 2007 $ 23.50 • U.S. CLUBS ONLY INSURANCE $ 4.00 (1) CANADIAN CLUB INSURANCE $ - • COUNCIL ON LEGISLATION $ 1.00 • MAGAZINE COST $ 6.00 • AMOUNT DUE PER MEMBER JULY 1ST, 2007 $ 34.50 U.S. • *JANUARY 1ST, 2008 $ 23.50 • MAGAZINE COST $ 6.00 • AMOUNT DUE PER MEMBER JANUARY 1ST,2008 $ 29.50 U.S. • TOTAL PER MEMBER R/I DUES FOR 2007-2008 $ 64.00 U.S. • ·UNPAID DUES MAY BE CAUSE FOR YOUR CLUBS’ CHARTER TO BE REVOKED. • ·PLEASE PAY YOUR R/I DUES ON A TIMELY BASIS! • CHECKS SHOULD BE WRITTEN TO “ ROTARY INTERNATIONAL” US FUNDS • ALWAYS WRITE ON YOUR CHECK YOUR CLUB NUMBER

  14. DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP DISTRICT 6400 PER CAPITA MEMBERDUES 2007-2008 DUES ARE ASSESSED SEMI ANNUALLY BASED ON MEMBERSHIP AT JULY 1ST AND JANUARY 1ST ALL DUES ARE ASSESSED IN UNITED STATES DOLLARS A MEMBERSHIP BILL IS SENT TO YOUR CLUB AND SHOULD ARRIVE IN LATE JUNE AND LATE DECEMBER DISTRICT 6400 DUESPER CAPITA PETS *JULY 1ST, 2007 $ 16.50 US $150 US (1) - CANADIAN INSURANCE $ JANUARY 1ST, 2008 $ 16.50 US $150 US (1) - CANADIAN INSURANCE TOTAL PER MEMBER DUES FOR THE ROTARY YEAR 2007– 2008 $ 33.00 US $300 US (1) - CANADIAN INSURANCE * YOUR JULY 1ST and JANUARY 1ST BILLINGS WILL INCLUDE CHARGES FOR THE PETS ( PRESIDENTS ELECT & PRESIDENTS NOMINEE TRAINING) (1) - CANADIAN INSURANCE $182.50 CA PLUS $11.84 CA PER MEMBER ( TO BE ADJUSTED TO ACTUAL PREMIUM ON JAN-2008 CLUB BILLING) CHECKS SHOULD BE WRITTEN TO “ ROTARY DISTRICT 6400 “ US FUNDS PLEASE PAY YOUR DISTRICT DUES ON A TIMELY BASIS! ALWAYS WRITE ON YOUR CHECK YOUR CLUB NUMBER

  15. DISTRICT ASSEMBLY APRIL 21, 2007 CLUB TREASURER WORKSHOP

  16. Treasurers Have a great & positive fiscal Rotary year !

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