1 / 51

ACADEMIC ADVISING & RETENTION STRATEGIES

ACADEMIC ADVISING & RETENTION STRATEGIES. Presented by: Dr. Viridiana Diaz, CAMP Director, CSU Sacramento <viridiaz@saclink.csus.edu > Ms. Ofelia Gamez , CAMP Director, CSU, Fresno <ofeliag@csufresno.edu>. HEP/CAMP New Director’s Training September 11-12, 2013

anahid
Download Presentation

ACADEMIC ADVISING & RETENTION STRATEGIES

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. ACADEMIC ADVISING & RETENTION STRATEGIES Presented by: Dr. Viridiana Diaz, CAMP Director, CSU Sacramento <viridiaz@saclink.csus.edu> Ms. Ofelia Gamez, CAMP Director, CSU, Fresno <ofeliag@csufresno.edu> HEP/CAMP New Director’s Training September 11-12, 2013 at U.S. Department of Education Washington D.C.

  2. SET CLEARLY DEFINED EXPECTATIONS ACADEMIC PLAN & RETENTION STRATEGIES • Review the Grant • Staff Expectations • Student Expectations • CAMP Academic Expectations • CAMP Classes / CAMP Workshops • Advising Meetings / Mentor Meetings • CAMP Activities (required/mandatory) • Campus Involvement (students & staff) • Other

  3. ACADEMIC PLAN & RETENTION STRATEGIES (cont.) SET CLEARLY DEFINED EXPECTATIONS(cont.) STAFF: • Training • CAMP Staff Retreat(s) • CAMP Staff Meetings • On campus involvement (committees, monthly advising network meetings, etc.) • Etc.

  4. ACADEMIC PLAN & RETENTION STRATEGIES (cont.) SET CLEARLY DEFINED EXPECTATIONS(cont.) STUDENTS: • Orientations • CAMP Contract • CAMP Classes / Monthly Workshops • Advising Meetings / Mentor Meetings • CAMP Involvement (ie. Activities) • Campus and Community Engagement • Other

  5. ACADEMIC PLAN & RETENTION STRATEGIES (cont.) STUDENT CONTRACTpage 1 of 2

  6. ACADEMIC PLAN & RETENTION STRATEGIES (cont.) STUDENT CONTRACTpage 2 of 2

  7. ACADEMIC PLAN & RETENTION STRATEGIES (cont.) ACADEMICPLANAcademicProcessFlowchartALL CAMP STUDENTS:Attend a mandatory orientation where Academic Advising and preparation begins.Register in CAMP Classes (Fall & Spring).

  8. ACADEMIC PLAN & RETENTION STRATEGIES (cont.) Meet w/Peer Advisor Twice a Month Student Meeting Log assures students are provided same information by PA at each meeting.

  9. ACADEMIC PLAN & RETENTION STRATEGIES (cont.) Meet w/Peer Advisor Twice a Month Student Meeting Log sample.

  10. ACADEMIC PLAN & RETENTION STRATEGIES (cont.) Meet w/Peer Advisor Twice a Month Student Meeting Log At-a-Glance

  11. ACADEMIC PLAN & RETENTION STRATEGIES (cont.) CAMP Class Syllabus (Fall & Spring classes)

  12. ACADEMIC PLAN & RETENTION STRATEGIES (CONT.) CAMP Class Syllabus Fall CAMP Class is a GE class and helps to completes CAMP activities. Spring CAMP Class is an elective course.

  13. ACADEMIC PLAN & RETENTION STRATEGIES (cont.) • CAMP Students are required to participate in one cultural enrichment activity and one student organized event per semester. CAMP Required Activities (social, cultural, leadership, etc.)

  14. ACADEMIC PLAN & RETENTION STRATEGIES (cont.) Documenting Recruitment, Academics and Program Services for your Program Goals and APRis extremely important.

  15. CAMP at Sacramento State RETENTION STRATEGIES for CONTINUING STUDENTS

  16. CAMP FOLLOW-UP ADVISOR JOB DESCRIPTION

  17. FOLLOW-UP ADVISOR DUTIES AND RESPONSIBILITIES: This position reports directly to and receives general supervision from the Director and coordinates closely with the Retention Counselor. The position counsels and advises all CAMP students but focuses primarily on continuing students regarding University processes and procedures, career opportunities, financial aid and other personal and academic issues related to university life. The specific duties and responsibilities are as follows: • Provides follow-up services to all students focusing primarily on continuing CAMP students. • Provides individual counseling and advising to current and continuing students regarding university policies, registration, withdrawal, graduation, financial aid, general education, housing, testing, tutorial, health services, and other issues typical to university life.

  18. FOLLOW-UP ADVISOR (cont.) • Participates in the planning and implementation of special activities for students and their families.  This includes, but is not limited to: CAMP Open House, Housing Summer Workshops, Orientation, Recognition Banquet, Career Alumni Day, CAMP Grad Association events, CAMPOS events, field trips, socials and outreach/recruitment presentations. • Collects and compiles information on statistics regarding the numbers of students counseled, number of continuing students registered each semester and number of students on academic probation and disqualified. Utilizes collected data to prepare semester/year-end report and provide regular progress reports at staff meetings.

  19. FOLLOW-UP ADVISOR (cont.) • Follows-up and proactively contacts continuing students whose GPA drops below a 2.1, are on academic probation and/or at risk of disqualification and assists in establishing on individual academic plan of action. • Serves as a liaison between CAMP, the CAMP Grad Association and other organizations on campus that promote the retention of continuing students. • Implements and monitors the CAMP Mentoring Program where first year students assist new and incoming students with college navigation.

  20. FOLLOW-UP ADVISOR (cont.) • Coordinates the recognition of students in good standing, Dean’s list and graduates at the End of the Year Banquet and yearly newsletter. • Maintains an ongoing relationship with all students by sending birthday cards and recognizing significant achievements.

  21. AP FOLLOW-UP PROCESS

  22. FOLLOW-UP ADVISOR ACADEMIC YEARLY CALANDER

  23. THE CAMP AP FLOW CHART

  24. THE CAMP AP FLOW CHART (cont.)

  25. THE CAMP AP CONTACT LOG

  26. THE CAMP AP PROBATION AGREEMENT

  27. THE CAMP AP PLAN

  28. THE CAMP AP INTERVENTION PLAN

  29. THE CAMP AP INTERVENTION PLAN (cont.)

  30. THE CAMP SCHOLARS INTERNSHIP PROGRAM

  31. THE CAMP SCHOLARS INTERNSHIP PROGRAM Mission: • To train the next generation of migrant student leaders through professional development and relationship building.

  32. THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.) Benefits: • Hands-on experience • Resume build up • Networking • Leadership qualities • Scholarship benefits

  33. THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.) Placements: • State Capitol, U.S. Senator’s Office • U.S. Congressman’s Office • The Mexican Consulate • Hispanic Chamber of Commerce • Hispanic Association of Colleges • and Universities (HACU) • Non-profit organizations in the • Sacramento area.

  34. THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.) Who are the Scholars? • High level of motivation, maturity and commitment • Second-year and beyond • 2.5 grade point average • From all academic disciplines

  35. THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.) How are Scholars Selected? • Complete application • Group interview evaluation • Class schedule • English & math remediation • Available placements

  36. THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.) The Role of the Scholar: • 10-12 hours a week • Entire academic year • Not expected to work during recess time • Attend orientation and monthly leadership trainings • Behave professionally and responsibly at all times

  37. THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.) Orientation: • Clarifies expectations of program • Outlines responsibilities • Finalize resume, cover letter and interviewing techniques • Comprehensive training on professionalism in the workplace

  38. THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.) The Academic Component: • One-unit monthly leadership seminar • Time for open discussion, inquiry and discovery • Explore concepts of leadership and public policy within the context of a changing contemporary multicultural and multi-ethnic society. • Assignments and final project

  39. THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.) The Role of the Office: • Provide a positive work environment and any necessary training • Provide them with challenging assignments • Provide the student with support and feedback on a regular basis • Complete an evaluation form at the end of each academic semester.

  40. THE CAMP SCHOLARS INTERNSHIP PROGRAM (cont.) Placement Selection: Three Stages • 1) Participants select their top 3 placements of interest and schedule interviews. • 2) During the second stage and immediately following the interviews, both, the participants and placements rank each other’s compatibility. • 3) The CAMP Scholar Coordinator reviews the ranking and recommends the best possible fit. • Additional interviews may be necessary if a match is not accomplished during the first set of interviews.

  41. CALENDAR • December 7, 2012 (end of Fall academic semester) • December 7, 2012 – January 25, 2012 (Winter recess) • February 4, 2012 (Spring semester/internship begins) • February 22, 2012 (Seminar) • March 25-31, 2012 (Spring recess/1 week) • March 29, 2012 (Seminar) • April 12, 2012 (Second Semester Performance Evaluation due) • May 5, 2012 (end of Spring academic semester and internship) • May 10, 2012 (Final Seminar) • August 20-21, 2012 (Orientation) • August 22-23, 2012 (Complete Service Learning Orientation) • September 10-14, 2012 (Interviews) • September 17, 2012 (Rank Offices) • September 19 (Notification) • September 24-28 (Internship Begins (approximately) • September 28, 2012 (Seminar) • October 26, 2012 (Seminar) • November 30, 2012 (Seminar) • November 30, 2012 (First Semester Performance Evaluation Form due)

  42. CONCLUSION • It is the goal of the CAMP Scholar Internship Program to equally benefit the student and the office where they are placed. Scholars receive training and exposure to a professional environment and the office acquires a motivated and enthusiastic student eager to learn and become an integral part of the staff. Participating in the Program is a great way to support future migrant leaders. • For more information, please contact: Dr. ViridianaDiaz at atviridiaz@csus.edu, or call (916)-278-7241.

  43. IT’S NOT JUST AN INTERNSHIP! • Have fun • Participate • Get involved • Learn as much as possible • Establish contacts http://www.youtube.com/watch?v=KTCifAxKJv4&feature=related

  44. THE CAMP SCHOLAR INTERNSHIP PROGRAM ORIENTATION AGENDA

  45. THE CAMP SCHOLAR INTERNSHIP PROGRAM QUESTIONS FOR PANELISTS

  46. THE CAMP SCHOLARS INTERNATIONAL RELATIONS AGENDA

  47. THE CAMP SCHOLARS INTERNATIONAL RELATIONS ASSIGNMENT

  48. THE CAMP SCHOLAR INTERNSHIP PROGRAM CONTRACT

  49. THE CAMP SCHOLAR INTERNSHIP PROGRAM EVALUATION FORM

  50. THE CAMP SCHOLAR INTERNSHIP PROGRAM EVALUATION FORM (CONT.)

More Related