Greek Emergency Planning

1. Greek Emergency Planning Georgia Institute of Technology ▪ Greek Affairs

2. Meeting Agenda • Introductions • Office of Homeland Security • Office of Fire Safety • House Manager Guide • What Needs to be Done • Making a Game Plan • Questions

3. Office of Homeland Security Gather/prepare the following data before filling out the template. Responsible personnel for each floor and their telephone numbers Location of Assembly Areas after evacuation Identification of all Fire Pull Stations Identification of all Fire Extinguishers Begin determining Evacuation Routes to Assembly Areas Prepare floor plans Buy a red 1 ½ inch three ring binder and section dividers = REDBOOK Once all the data is collected, download the templateand input your information. Organize completed template information in Redbook, utilizing section dividers. Submit completed plans electronically to the Homeland Security on a CD and Greek Affairs via email. Building Emergency Plan: Preparing your chapter’s REDBOOK TheBuilding Manager: Each Greek facility must designate a Building Manager (BM) who will act as the representative for planning and coordination of incident response. The BM will act as the single point of contact during an emergency. The BM is also responsible for updating and educating residents about the chapter facility’s Emergency Building Plan each semester.

4. Office of Homeland Security After-Hours Building Emergency Plan: Supplemental Information for your REDBOOK The supplement to the building emergency plan should be used for all after-hour activities, including fraternity/sorority events. Consider who will be responsible for after hour activities, how floor monitors will be assigned and function. Plans should also include a method of communication, alerting residents/guests to the location of exit routes, evacuation procedures, fire pull stations, fire extinguishers, and assembly areas. • The responsible person at the event, identified ahead of time and knowledgeable of the emergency response requirements, will be the conduit for emergency responders about an emergency in the building. • Once all the data is available, download the template from Homeland Security, and fill out. • Submit completed plans with your Redbook to Homeland Security and Greek Affairs.

5. Office of Homeland Security What to do: Review your chapter’s current Emergency Action Plan and After Hours Plan Update Emergency Action Plan and After Hours Plan using new template Review floor plans and post on the back of each door and near exits Compile information and organize by section using dividers Organize information in red binder Place REDBOOK in common area Electronically turn REDBOOK information in to Homeland Security and Greek Affairs Educate chapter about emergency plans and exit routes • Email plans to: • Frank Stanley frank.stanley@police.gatech.edu and Darby Frizzell darby.frizzell@vpss.gatech.edu • DUE DATE: • Friday, April 14th

6. Office of Fire Safety Services Provided Limited response to fire-related emergencies Inspection and maintenance of fire extinguishers Courtesy inspections of buildings to ensure compliance with safety standards Special event services Investigation of fires involving Institute property Collaboration with Facilities Planning in improving early warning and fire detection systems Advice and consultation on fire code compliance and other fire safety issues Why take fire safety classes? 1 out of every 3 people in this room will have an experience with fire in their lifetime. Over 4,000 people die each year from fires, over 27,000 are injured. Education gives you the training needed to make good choices.

7. Office of Fire Safety From 1990 to 2000: Annual average of 1,700 fires in on-campus residence halls and fraternity and sorority housing. Over 50 fire deaths occurred in on-campus halls and fraternity and sorority housing during this decade Half of the fires and 75% of the deaths occurred in fraternity and sorority housing Average fraternity and sorority housing property loss was $580,000. National Fire Protection Association 2004, University of Mississippi: Fire destroyed fraternity house and killed three. 2003, University of Connecticut: Fire destroyed fraternity house 2003, University of Wisconsin-Madison: Fire destroyed fraternity house 1996, University of North Carolina, Chapel Hill: Fire killed five and injured three. College Fire Prevention Act

8. Office of Fire Safety How should fire inspection records be managed? Records should be kept in the facility. Scanned copies of inspections should be emailed to Darby Frizzell, Coordinator of Greek Affairs, at. What is the relationship with Georgia Tech concerning fire code inspections? Office of Fire Safety Demonstrations and educational programs concerning fire safety Liaisons with City of Atlanta Fire Marshal’s Office. Office of Greek Affairs Work with house corporation boards and headquarters to gather resources and information Support chapters in their efforts to be compliant with fire code. IMPORTANT CONTACTS: City of Atlanta Fire Marshal’s Office Walter Parker, Chief of Inspections Office: 404-853-7065 and Cell: 404-557-4186 H.B. Dodson, Jr., Fire Marshal Office: 404-853-7062 and Cell: 404-557-4003 Arranging Fire Code Inspections Who has the responsibility of arranging Greek facility fire code inspections and ensuring they are up to code? Owners of Greek facilities Owners must comply with expectations outlined by the City of Atlanta. Who has jurisdiction to inspect Greek facilities? The City of Atlanta Georgia Tech does not have jurisdiction to inspect non-board of regents houses. They provide courtesy inspections. How often should Greek facilities be inspected? Twice a year Who should be contacted to arrange an inspection? The City of Atlanta Fire Marshal’s Office Contact Chief Dodson at 404-853-7062 (office) or 404-557-4003 (cell). How can we ensure that inspections are completed? Keep records of phone conversations with Fire Marshal’s Office, noting time and date of the conversation. Follow-up before the inspection appointment to confirm time and date, noting name and contact information of inspector. Follow-up after the inspection to discuss any needed steps to be in compliance and to arrange second inspection. If you encounter difficulties, please contact Mike Hodgson, Campus Fire Marshal, at michael.hodgson@ehs.gatech.edu

9. House Manager Guide Section 1: Introduction to the HMG The Role of Greek Affairs House Manager General Responsibilities Guidelines for Success Know Your Constituents Section 2: Facility Management 101 The Public Relations Approach General Facility Maintenance Facility Self-Inspection Form Waste Management Guidelines Closing the Chapter Facility Checklist Section 3: Safety & Risk Management General Safety Suggestions Fire Safety Home Security Emergency Notification Procedures Evacuation Procedures Hazardous Waste Kitchen Safety Section 4: Facility Projects & Tasks Risk Management Project Timeline Risk Management Projects and Tasks Emergency Preparedness Fire Inspection Information Fire Safety Important Contacts Section 5: Resources Online Facility Resources Educational Resources Access the House Manager Guide online @ www.greek.gatech.edu.

10. What Needs to Be Done

11. Making a Game Plan

12. Resources Greek Affairs http://www.greek.gatech.edu Online Emergency Update Form Online Roster Update Form House Manager Guide Education and Resources Facility Resources Homeland Security http://www.police.gatech.edu/homeland/ GT Emergency Action Plan http://www.police.gatech.edu/homeland/eap.doc Building Emergency Action Plan http://www.police.gatech.edu/homeland/BEPtemplates.dot After Hours Emergency Action Plan http://www.police.gatech.edu/homeland/BEPtemplatesSUP.doc Fire Safety GT Fire Safety Training: http://www.safety.gatech.edu/fire_training/sld003.htm National Fire Protection Agency: http://www.nfpa.org/ FireSafety.gov: http://www.firesafety.gov/

13. Questions Homeland Security Andy Altizer Director, Homeland Security bob.lang@police.gatech.edu 404-894-8392 or 404-486-3465 Frank Stanley Coordinator of Homeland Security frank.stanley@police.gatech.edu 404-385-6188 • Fire Safety • Michael Hodgson • Campus Fire Marshal • michael.hodgson@ehs.gatech.edu • 404-894-2990 • Marcus Robinson • Fire Inspector • Marcus.robinson@ehs.gatech.edu • 404-894-5045 • Jennifer McWhorter • Fire Safety Specialist • Jennifer.mcwhorter@ehs.gatech.edu • 404-385-7474 Greek Affairs Buck C. Cooke Asst. Dean/Director of Greek Affairs buck.cooke@vpss.gatech.edu 404-894-2002 Darby Frizzell Coordinator of Greek Affairs Darby.frizzell@vpss.gatech.edu 404-894-2002 Thank You