Human Resource Management System

1. HRMS Human Resource Management System The New DEFINE

2. Agenda • Background • Major Changes • Implementation Schedule • Phase II Details • Training Opportunities

3. Background • Enterprise Resource Planning (ERP) strategy ** Major study conducted in 2006.

4. Background (con’t) OR.. PurchaseERP UpgradeDEFINE

5. Background (con’t) Decision - ** More cost effective to upgrade DEFINE ** HRMS was conceived - 2007 UpgradeDEFINE

6. Major Changes • Presentation • Structure

7. Major Changes • Presentation • Look and feel goes from mainframe ‘Green Screen’ technologyto ‘Web’ technology

8. DEFINE Screen

9. DEFINE Logon Screen

10. HRMS Logon Screen

12. DEFINE YB2

13. HRMS Inbox

14. DEFINE Appointment Doc

15. Assignment to Position

16. Major Changes (con’t) • Structure • Created Concept of Position Organizational Chart

17. Major Changes (con’t) • System is now Position and not Employee centric • Staff (A&P and Classified) move in and out of positions • Faculty positions are tied to the employee +

18. Position/Incumbent Relationship Incumbent Position with attributes • Department • Job code, Job title • Position title • Role and functions • Hours per week • Work schedule • FUNDING • Required Training • Supervisor • Etc. When hired to work in a specific position, the incumbent inherits the attributes of the position

19. Position/Incumbent Relationship Position with attributes • Department • Job code, Job title • Position title • Role and functions • Hours per week • Work schedule • FUNDING • Required Training • Supervisor • Etc. When the incumbent leaves the position, the position retains its attributes

21. Creating HRMS Position

24. Implementation Schedule • Phase I – November 2008 - Introduced Web based system with Position concept for A&P and Classified • Phase II – November 3rd, 2009 - Brings Faculty, Students and Affiliated Workers into HRMS. - DEFINE from an HR perspective goes away. • Phase II.5 – March 2010 - Brings the Budget process into HRMS - Mass Update Capability

25. Phase II Details • Positions are required for everyone - Faculty, Staff, Students and Affiliated Workers. • Appointment document creation and management will no longer be done by departments across campus. Appointments will be fully generated out of HRMS when any employment action is taken. • Appointments are replaced by Assignments. • Category of Affiliated Workers - volunteers, contractors, visiting researches, etc. is introduced. • Concept of Pooled positions is introduced for Student and Affiliated Workers.

26. Phase II Details (con’t) • Position now contains funding data. • Multiple appointments to accommodate separate funding will no longer be necessary. • Partial day leave without pay (LWOP) processing is available.

27. Training Opportunities • Training will begin in October 2009 • See Training & Development’s Fall 2009 Newsletter for classes and sign up instructions. • Visit the Training & Development website at https://mytraining.utsa.edu. • Watch UTSA Today for additional details.

28. HRMS Demo Click Here

29. Questions