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Human Resource Management Information System

(16th March 2013). Human Resource Management Information System. National Rural Health Mission, Assam Department of Health & Family Welfare Govt. of Assam. Situation before HRMIS. Data collected Manually, in excel format, etc. There was no concrete database to support HR system

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Human Resource Management Information System

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  1. (16th March 2013) Human Resource Management Information System National Rural Health Mission, Assam Department of Health & Family Welfare Govt. of Assam

  2. Situation before HRMIS • Data collected Manually, in excel format, etc. • There was no concrete database to support HR system • Difficult to trace vacancies • Problem in rationalization of manpower. • Duplicity of work for collection of manpower database • There was no linkage between service delivery data and manpower in position

  3. The need felt for HR-MIS development • To locate the vacant position to ensure uninterrupted services . • For efficient utilization of manpower resources under Department of Health & Family Welfare , Govt. of Assam. • To ensure availability of Doctors, Nurses and Paramedical staff along with other health department employees in different Health institutions. • Various types of reports required to submit to different departments, Parliament question, Assembly question, RTI question, To Different advisory committees etc.

  4. 1st Versione-HRMIS

  5. Process of implementation of e-HRMIS (1st Version) • The first version of e-HRMIS was developed in the year 2011 with a objective to • Maintenance of HR Database of H&FW Department • Utilization of Manpower Database for Planning • Publication of availability of Doctors, Nurses and paramedical staffs along with other health department employees in different health institutions. • First version of e-HRMIS was inaugurated on 17th August, 2011 by Hon’ble Chief Minister of Assam in a public meeting in the presence of Hon’ble Minister of Health & Family Welfare, Assam. In the meeting, it was published in the Public Domain of NRHM, Assam Website (www.nrhmassam.in) with an objective to disseminate the information of availability of Doctor, Nurse, Paramedics in different Health Institutions in the State • In the same meeting, 104 Complaint Redressal System was inaugurated and dedicated to the public in order to ensure services and to ensure attendance of the health personnel in the duty.

  6. Process of implementation of e-HRMIS (1st Version) • All manpower under Department of Health & Family Welfare, both contractual engagement under NRHM as well as regular appointments under Department of Health & Family Welfare have been captured under the system. • Database is updated in the online portal every month relating to Transfer, posting, etc (if any). Updation is completed within 27th of every month. • On 29th day of every month, updated database is published in the public domain of NRHM, Assam website (http://nrhmassam.in). • Various reports like availability of specialists, doctors, staff nurses etc can be generated from the portal. • In the 1st phase basic information of all manpower under H&FW Deptt. Assam (both regular and contractual engagement under NRHM were collected). • It was developed as a part of the NRHM, Assam website. The work was outsourced to M/s Web.com (India) Pvt. Ltd., the party who maintaining the NRHM, Assam website since 2007.

  7. E-HRMIS (www.nrhmassam.in) e-HRMIS

  8. E-HRMIS (www.nrhmassam.in) – in Public Domain Date of Updating. Updated on 27th of every month

  9. E-HRMIS (www.nrhmassam.in) – in Public Domain

  10. E-HRMIS – Employee Master Creation

  11. E-HRMIS – Manpower View Position

  12. E-HRMIS – Health Institution wise availability of Doctors

  13. E-HRMIS – List of Specialist Doctors

  14. E-HRMIS – Report on Health Institution wise and Category wise Staff Position

  15. E-HRMIS – List of available employees for a particular post

  16. E-HRMIS – Transfer of Employee

  17. 2nd VersionComprehensive HR-MIS Module under Integrated MIS-GIS System developed by NRHM, Assam

  18. Process of Design & Development of HR-MIS • In the year 2012-13 new version of HRMIS module has been developed under “Integrated MIS-GIS System” developed by NRHM, Assam. • The idea is to integrate the manpower database with HMIS data of service delivery (OPD , IPD , Normal Delivery, C-Section delivery, Laboratory Test, ANC, Immunization, maternal and Infant Death, etc.) , Equipment, Drugs, Infrastructure Development, GIS system etc. • The system has been developing in house at the MIS Cell of State Head Quarter. • In the 1st version, only basic information of employees were collected which was not sufficient to generate different types of analysis reports and those were not adequate for planning purpose.

  19. Process of Design & Development of HR-MIS • In the 1st Version, basic information of employees were extracted from the existing database in Excel format. But there was data quality issues. To avoid the same issue, it was decided to develop one data collection format and it will be authenticated at various level. • A comprehensive format of data collection for each and every employee of Health & Family Welfare Department has been developed and circulated for data collection and is being updated in the new system in phase manner.

  20. Format of Data Collection Form

  21. HR-MIS Module • Master • Designation Master • Educational Qualification Master • Training Master • Other Masters like Health Institution Master, BPHC Master, District Master, etc are shared with the Integrated MIS GIS System • Employee Details Entry Module • Employee Official Information Details entry • Employee Personal Information Details entry • Employee Training Information Details entry • Employee Qualification Details entry • Transfer Module • Transfer • Release • Posting

  22. HR-MIS Module • Online Generation • Transfer Order • Release Order • Joining Order • Reports • Management Report (Overall) • District Wise Manpower details Report • Health Block Wise details Report • Designation Wise Report

  23. Integrated MIS GIS System (nrhmassam.info)

  24. Integrated MIS GIS System (nrhmassam.info)

  25. Employee Official Details Entry Form

  26. Screenshot of Employee Personal details Entry Form

  27. Screenshot of Training Details Entry form of Employee

  28. Screenshot of Employee Qualification Details Entry Form

  29. Entry Form for Retired Employee engaged under NRHM

  30. Reports

  31. Summary Report

  32. District wise Total Manpower Details of Specific Designation

  33. Designation wise Manpower Details Report of District

  34. Health Block wise Report

  35. Health Institution Wise - Manpower Designation Report

  36. Screenshot of Transfer

  37. Screenshot of Transfer

  38. Screenshot of Online Transfer Order Generation

  39. Screenshot of online Release Order Generation

  40. Screen shot of online Joining Letter Generation

  41. Future Plan • Dashboard Option – To generate alert message if any critical post is vacant. • Performance data of Individual employees is proposed to be captured in the online e-HRMIS portal. It will help in the process of yearly performance appraisal system • Auto generation of Pay-Slip of the employees and transfer of salary to individual Bank Account • Integration with incentive

  42. Challenges • Integration of training of employees with the HR-MIS database. • Updating of transfer information on regular basis

  43. Implementation of Transparent Recruitment Process

  44. Implementation of Transparent Recruitment Process • National Rural Health Mission, Assam has developed a software for engagement of Doctors, Rural Health Practitioners, etc. • The objective of the system is to ensure transparency in the recruitment process. • As a first step, list of vacancies along with merit list of candidates is published on the website. On the day of counseling, candidates are called, based on merit list. During the counseling session, candidates can select their place of posting from the available list. The place of posting is displayed on a screen in the waiting hall so that waiting candidates can see the place of posting already allotted and those available for selection. • As soon as the candidate selects the place of posting the same is entered in the system. The system automatically generates the appointment letter and the letter of acceptance. Appointment letter is distributed on the spot. • The system has generated confidence among candidates regarding transparency in the recruitment and posting process.

  45. View Result Before Selection – Rural Posting

  46. Allotment Entry (Selection) – Rural Posting

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