Microsoft Word

1. Microsoft Word Chapter 2 Robert H. Smith School of Business University of Maryland – College Park

2. Students • Here are some students who are studying to become high school teachers. • Deo, Claude, Jean Philippe and Jean Marie • Coco, Celestine, Sylvie, Josephine and Claudette • How can Microsoft Word help them?

3. Students • Knowing and being able to create text documents is very important in higher education. • When they become teachers, they will need to create and print student hand-out and exercises for homework. • So what will they (and you) learn to do in Word chapter 2?

4. Chapter 2 Overview • This chapter will add to the basics that were learned in chapter one. It will extend your knowledge of Microsoft word, teaching you how to use editing and formatting commands available to you in Word.

5. Objectives • By the end of this tutorial, you will: • Be able to select text in a number of ways • Learn the Cut, Copy, and Paste commands • Learn to use Undo, Redo, and Repeat • Learn to use Find, Replace, and Go To • Use the scrolling feature in Word

6. Objectives • Learn how to use the view menu • Recognize differences in typefaces • Learn to use the Page Setup command • Learn various Paragraph Formatting commands • Using the Format Paragraph command • Learn about page columns and sections

7. Lesson #1 – Selecting Text • In this lesson you will learn the different ways of selecting text in a word document. • With the cursor • Select-then-do • Click on word • Using selection bar

8. Lesson #1 – Selecting Text This is the selection bar Double-click to select paragraph

9. Lesson #1 – Selecting Text You can also select the whole document by pressing Ctrl and the A key Or by clicking this button

10. Lesson #2 – Moving & Copying Text • In this lesson you will learn how to move and copy text in a word document using the Cut, Copy and Paste commands. • To do this you will also learn to use the clipboards • Office clipboard and Microsoft clipboard

11. Lesson #2 – Moving & Copying Text • Clipboards • Temporary storage for items you want to cut or copy • Office • Ability to store many items on the clipboard for later use, but only in Office software • Windows • Will only store one item at a time, but can be used in any Windows program

12. Lesson #2 – Moving & Copying Text • Commands found: Menu when you right-click on text Command icons On the taskbar Click to access multiple stored pieces of text In the Edit menu

13. Lesson #2 – Moving & Copying Text • Cut Command • Text is removed from document and placed on the clipboard • Copy Command • Text is copied onto the clipboard • Paste Command • Item on clipboard is placed in document

14. Lesson #2 – Moving & Copying Text • Cut Command • Select text and click Cut • Copy Command • Select text and click Copy • Paste Command • Place cursor where you want to insert text and click Paste

15. Tip #1 • Using the Paragraph mark • Indicates a hard return • Stores all formatting information for the previous paragraph • When cutting/copying a paragraph, include the paragraph mark to keep text formatting Click to show or hide the paragraph mark in document

16. Tip #2 • Using the Format Painter • Allows you to use the source format of cut or copied text when you paste that text in another part of the document The icon that comes up whenever you paste text Click to keep the text’s source format

17. Lesson #3 – Undo, Redo, Repeat • In this lesson, you will learn how to use the Undo, Redo and Repeat commands in Word.

18. Lesson #3 – Undo, Redo, Repeat • Undo Command • Allows you to correct a mistake by undoing your previous action(s) • Redo Command • Will undo the undo command, revert back to original • Repeat Command • Will repeat the last action performed in Word.

19. Lesson #3 – Undo, Redo, Repeat • Commands Found: In the Edit Menu On the taskbar

20. Tip #3 • Selecting commands with the Keyboard • Using underlined letters • Press Alt+(underlined letter in toolbar menu) • Press Shift+(underlined letter in the command) Press Atl+O to open Format menu Press Shift+P to open Paragraph Format Command

21. Tip #3 • Using the Ctrl key • Certain commands allow you to press Ctrl+(a letter) designated by what command you want Press Ctrl+Z to automatically undo your last typing

22. Quiz #1: Question 1 • What clipboard would you want to use if you want to cut/copy different pieces of text? • Windows Clipboard • Office Clipboard

23. Quiz #1: Answer • What clipboard would you want to use if you want to cut/copy different pieces of text? • Windows Clipboard • Office Clipboard (  this is the correct answer)

24. Lesson #4 – Find, Replace, Go To • In this lesson you will learn to use the Find, Replace, and Go To commands, and how they are helpful when creating word documents. • These commands Simplify the process of revision • All Commands found in the Edit menu

25. Lesson #4 – Find, Replace, Go To • Find command • Allows you to find specified text in a document Enter the text you want to find

26. Lesson #4 – Find, Replace, Go To • Replace command • Will find text and replace with different text Enter text to find Enter replacement text Search options, such as a case sensitive search

27. Lesson #4 – Find, Replace, Go To • Go To command • Allows you to go to a certain part of a document • Will find and go to a certain page, section, or line for example Go to a page Enter page number Click to go to page 3

28. Lesson #5 - Scrolling • In this lesson you will learn how to scroll through a document and the advantages of scrolling. • Using the mouse • Clicking the scroll up/down buttons • Using mouse roller (where available)

29. Lesson #5 - Scrolling • Using the keyboard • Click the PgUp or PgDn key to move screen one page up or down, respectively • Press Ctrl+Home or Ctrl+End to automatically move to the beginning or end of a document, respectively

30. Lesson #5 - Scrolling • Using the scroll bar • Click and drag scroll bar to move up or down • Click the up/ down arrow Click to scroll up Scroll Bar Click to scroll down

31. Lesson #6 – View Menu • In this lesson you will learn how to use different document views and how to zoom in or out on a document. • Page Views • Normal – The default view See Examples

32. Lesson #6 – View Menu • Web Layout – looks similar to Normal • Print Layout – looks like the printed version • Outline – appears as an outline • Zoom Feature • Changes the magnification of the document • doesn’t effect actual size of text

33. Lesson #6 – View Menu You can choose how much to zoom the document Different View Options

34. Lesson #7 - Typography • In this lesson you will learn about typefaces (fonts) and the different sizes and styles that you can choose for a typeface.

35. Lesson #7 - Typography • Typeface (font) • An entire set of letters, numbers, punctuations, and symbols • Can be serif or sans serif • Serif typeface has tiny cross lines that connect letters • Sans serif doesn’t have any connecting lines • Serif is easier to read

36. (Times new roman) (Arial) Lesson #7 - Typography • An example of different typefaces: • Is this slideshow serif or sans serif? Serif Typeface Sans Serif Typeface

37. Lesson #7 - Typography • Type Size • the vertical measure from the top of the tallest letter to the bottom point of the lowest letter. • Measured in points • 72 points = 1 inch • For most documents 10pt - 12pt text is effective

38. Lesson #7 - Typography Typeface can be selected from the taskbar Font size can be adjusted from the taskbar as well Scroll down for more typeface chioces Preview box

39. Lesson #7 - Typography • Format Font Command • Gives you control of all type settings for the document • Typeface • Style • Size • Special effects such as • Underline or Shadow • Found in the Format menu

40. Lesson #7 - Typography type size Typeface Style Typeface Typeface color Special text effects Preview text

41. Quiz #2: Question 1 • If you want to Find and Replace something in a document, where would you go to find that command? • File menu • Edit menu • Tools menu • Insert menu • Format menu

42. Quiz #2: Answer • If you want to Find and Replace something in a document, where would you go to do that? • File menu • Edit menu( this is the correct answer) • Tools menu • Insert menu • Format menu

43. Lesson #8 – Page Setup Command • In this lesson you will learn how to change page margins, paper size, source, layout and page orientation using the page setup command • Found in the File menu. • Margins • Default margins are 1 inch on the top and bottom and 1 ¼ inches on the sides

44. Lesson #8 – Page Setup Command • Page Layout • Landscape or portrait • Paper Size • Choose between common sizes of paper • Paper Source • Most likely the paper tray • Headers and Footers • Areas for text at top or bottom of every page

45. Lesson #8 – Page Setup Command Margin adjustments Preview box Click to increase or decrease each margin Margins will be applied to the…

46. Lesson #8 – Page Setup Command Choose from common paper sizes Select portrait or landscape orientation Click to change printer paper options

47. Lesson #8 – Page Setup Command Header and Footer options Preview page Vertical Text Alignment

48. Lesson #9 – Paragraph Formatting • In this lesson you will learn various ways to format your document at the paragraph level. This includes text alignment, indents, tabs, page breaks, hyphenation, and line spacing. • Found in the Format menu

49. Lesson #9 – Paragraph Formatting • Alignment • Left • Easiest to read • Right • Captions or headlines • Justified • Uneven word spacing can make text difficult to read • Centered • Used in formal announcements, titles, or poems See Example

50. Lesson #9 – Paragraph Formatting • Indents • left • Right • Special • First line • Hanging • All indents are set at zero by default