ASTM International Virtual Meetings and Conference Calling Systems Jeff Adkins Steve Mawn

1. ASTM InternationalVirtual Meetings and Conference Calling SystemsJeff AdkinsSteve Mawn 2010 Officers’ Training Workshop

2. Use of WebEx • Small download for presenters and attendees • Interactive format, with options like recording, editing, registration, video streaming, etc. • ASTM determined that Webex was the best fit for our members • Excellent support 2010 Officers’ Training Workshop

3. Scheduling Conference Calls or Virtual Meeting 2010 Officers’ Training Workshop

4. Request / Schedule a Call/VM • Contact your staff manager, provide emails for participants • Request in MyASTM portion of web • ASTM Staff will then disperse information to attendees • WebEx has toll free numbers for US and other countries • Reoccurring calls or meetings can also be arranged 2010 Officers’ Training Workshop

5. You have been invited to participate in an ASTM Virtual Meeting: Topic: ASTM WK16895-Standard Practice for Conducting Exposures in Outdoor Glass-Covered Exposure Apparatus with Air Circulation Host: Jeffrey Adkins Date: Tuesday, February 10, 2009 Time: 1:00 pm, Eastern Standard Time (GMT -05:00, New York) Session number: 798 041 043 ------------------------------------------------------- To join the virtual meeting ------------------------------------------------------- 1. Go to https://astm.webex.com/astm/k2/j.php?ED=111309977&UID=10353622122. Enter your name and email address on the right side of the page. 3. Click "Join Now". 4. This will take you into the meeting. Follow the on-screen instructions to join the teleconference. You may enter your phone number to have the system call out to you (do not use this service if you must dial an extension to reach your phone). 5. (OPTIONAL) TO JOIN THE TELECONFERENCE ONLY: 866-699-3239 Provide your phone number when you join the training session to receive a call back. Alternatively, you can call the following numbers and enter the session number: Call-in toll-free number (US/Canada): 866-699-3239 Global call-in numbers: https://astm.webex.com/astm/globalcallin.php?serviceType=TC&ED=111309977&tollFree=1Show toll-free dialing restrictions: http://www.webex.com/pdf/tollfree_restrictions.pdfTo add this meeting to your calendar program (for example Microsoft Outlook), click this link: https://astm.webex.com/astm/k2/j.php?AT=down&ED=111309977&EF=MA&UUID=1035362212&SHA2=EvaEukpxZuXP9m6shSiXn0IgQjwFlLJM71mZ9RI4XCM= 2010 Officers’ Training Workshop

6. Entering the Virtual Meeting:The Call-Back Option, VOIP • Not good for extensions, New VOIP Option, Works in all countries 2010 Officers’ Training Workshop

7. VM Participation: Hosting & Presenting • Key Points to Remember: • Call in or call back • The Host: assigns all privileges in the meeting • Don’t leave without reassigning a host • The Presenter: shares information, leads the discussion • Is assigned by the host 2010 Officers’ Training Workshop

8. VM Host: Session/Participant Setup Options • Session: • Enabling Chatting • Enabling Multipoint Video • Participant: • Specifics of who-chats-with-who • Annotating rights 2010 Officers’ Training Workshop

9. VM Participation: Hosting & Presenting • Notice: • The ball • Right click options on the attendee • Don’t leave without reassigning a host! 2010 Officers’ Training Workshop

10. Host:Session Setup Options 2010 Officers’ Training Workshop

11. Host:Participant Setup Options 2010 Officers’ Training Workshop

12. VM Participation: Sharing and Viewing • Key Points to remember for Sharing • The “Sharing” toolbar at the top right • The WebEx toolbar at the bottom right • The Sharing menu at the top left • Desktop, application, whiteboard 2010 Officers’ Training Workshop

13. Sharing Menu At Top Left – Presenters • Different Options • Hatching • Whiteboard • Sharing control 2010 Officers’ Training Workshop

14. White Board Tools 2010 Officers’ Training Workshop

15. VM Participants: Sharing 2010 Officers’ Training Workshop

16. Hosting Tools / Trays 2010 Officers’ Training Workshop

17. Summary • Contact ASTM Staff to set up the meeting • MyASTM request now available • Provide a list of participants, with email addresses • On the day of the meeting: • Open web link prior to calling in • From the email, click on the link to bring you into the meeting, WebEx may take a minute to load required information • System will call you • Share the document to review • Have a good meeting! 2010 Officers’ Training Workshop

18. Questions? • Feel free to contact ASTM staff to set up test sessions for you, and even participate with you in them • Feel free to contact both WebEx directly, or ASTM staff, for questions or assistance 2010 Officers’ Training Workshop