ASTM International Virtual Meetings and Conference Calling Systems

1. ASTM InternationalVirtual Meetings and Conference Calling Systems

2. Use of WebEx • Small download for presenters and attendees • Interactive abilities and flexibility with options like recording, editing, registration, video streaming, etc. • ASTM reviewed multiple options and determined Webex was the best fit for our members • Excellent support – members should feel free to contact WebEx support for troubleshooting, as well as ASTM Staff

3. Conference Calls • Scheduling • Invitations • Operation

4. Calls: Request / Schedule a Call • As before, send requests for a conference call number to ASTM • Your staff manager • Host then provided with a host invitation, • ASTM Staff can also send the attendee (non-host) invitations to the host for circulation (attached to the host’s invitation), or • ASTM Staff can send attendees the information directly if email addresses are provided • Staff can also work with members who regularly schedule calls, setting up reoccurring events

5. Calls: Host Invitation with Attendee Invite Attached

6. Calls: The Attached Attendee Invite(cut and paste into an email) You have been invited to an ASTM International Conference Call. Date: Saturday, December 22, 2007 Time: 9:38 PM Eastern Standard Time (GMT -05:00) ------------------------------------------------------- To join the conference call ------------------------------------------------------- (1) Call-in to the toll-free number (US/Canada): ###-###-#### (toll: ###-###-####) If outside the US/Canada, find your toll-free call-in number from: https://astm.webex.com/astm/globalcallin.php?serviceType=MC&ED=3316353&tollFree=1 (2) Enter the attendee access code: ######## (3) Press # when prompted for your attendee number If you need assistance during a conference call occurring between 0800-1600 EST USA, contact Karen Wilson with ASTM Member and Committee Support, at 610-832-9743 or kwilson@astm.org. If you need assistance outside of these hours, contact Daniel Schultz at dschultz@astm.org or 610-203-4754.

7. Virtual Meetings • Scheduling • Invitations • Operation

8. Virtual Meetings:Request / Schedule a VM • As before, send requests for a Virtual Meetings to ASTM • Your staff manager, or • Include all attendee email addresses, and indicate the presenter/host • Host then provided with a host invitation • Attendees are sent an attendee information (host copied) • ASTM Staff can also send the attendee (non-host) invitations to the host for circulation • Staff can work with members who regularly schedule virtual meetings, setting up reoccurring events

9. You are invited to an ASTM International Virtual Meeting. Date: Thursday, December 27, 2007 Time: 11:30 AM Eastern Standard Time (GMT -05:00) ------------------------------------------------------- To join this meeting ------------------------------------------------------- 1. Go to https://astm.webex.com/ENTER LINK 2. Click "Join Now" (you will be prompted for your name and email address). 3. Once in the meeting, follow the on-screen instructions to join the teleconference. You may enter your phone number to have the system call out to you (do not use this service if you must dial an extension to reach your phone). Notes: To join the teleconference portion only, follow the instructions below: (a) Enter the call in number. From the US and Canada, dial ###-###-####. From outside the US and Canada, find your toll free number from the Global call-in list: https://astm.webex.com/astm/globalcallin.php?serviceType=TC&ED=89997847&tollFree=1 (b) Enter the meeting number: ### ### ### (c) Press # if prompted for your attendee number. If you need assistance during a Virtual Meeting occurring between 0800-1600 EST USA, contact Karen Wilson with ASTM Member and Committee Support, at 610-832-9743 or kwilson@astm.org. If you need assistance outside of these hours, contact Daniel Schultz at dschultz@astm.org or 610-203-4754.

10. Entering the Virtual Meeting:The Call-Back Option • Not good for extensions • Good for all countries

11. VM Participation: Hosting & Presenting • Key Points to Remember: • Call in or call back • The Host: assigns all privileges in the meeting • Don’t leave without reassigning a host • You give out all privileges to present and share your desktop with others • The Presenter: The presenter is sharing information • Is assigned by the host • Has the “ball”

12. VM Host: Session/Participant Setup Options • Session: • Enabling Chatting • Enabling Multiport Video • Participant: • Specifics of who-chats-with-who • Annotating rights

13. VM Participation: Hosting & Presenting • Notice: • The ball • Right click options on the attendee • Don’t leave without reassigning a host!

14. Host:Session Setup Options

15. Host:Participant Setup Options

16. VM Participation: Sharing and Viewing • Key Points to remember for Sharing • The “Sharing” toolbar at the top right • The WebEx toolbar at the bottom right • The Sharing menu at the top left • Desktop, application, whiteboard • The whiteboard

17. Sharing Menu At Top Left – Presenters • Different Options • Hatching • Whiteboard • Sharing control

18. White Board Tools

19. VM Presenter: Sharing Control, Annotating (whiteboard & documents) and the participant bar

20. VM Participants: Sharing Control, Annotating (whiteboard & documents) and the participant bar

21. Hosting Tools / Trays

22. Questions? • Explore the functions • Feel free to contact MCS staff to set up test sessions for you, and even participate with you in them • Feel free to contact both WebEx directly, or MCS staff, for questions and support