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MID FLORIDA PDC

2. STAFFING AND SCHEDULINGHours of operation09:00 to 01:00 CIOSS runsafter 01:00 CIOSS for T-1 DPS2 clerks for each machineNS-day employees relief positionsMail processing and CFS clerks TrainedNew Bids have been posted 30 CFS (CIOSS relief)10 CIOSS (CFS relief). MID FLORIDA P

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MID FLORIDA PDC

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    1. 1 MID FLORIDA P&DC PARS READINESS ASSESSMENT Mail Processing Mid-FL P&DC Orlando P&DC

    2. 2 STAFFING AND SCHEDULING Hours of operation 09:00 to 01:00 CIOSS runs after 01:00 CIOSS for T-1 DPS 2 clerks for each machine NS-day employees relief positions Mail processing and CFS clerks Trained New Bids have been posted 30 CFS (CIOSS relief) 10 CIOSS (CFS relief) MID FLORIDA P&DC

    3. 3 MID FLORIDA P&DC Complement Impacts 10 CIOSS operator Bid positions will be needed for PARS mail processing operations. 2 per machine (4) per day 2 tours (Tour-2 & Tour-3) 2 relief bids (days off, call-ins, etc)

    4. 4 MID FLORIDA P&DC EAS Staffing Requirements 1 Mail Processing supervisor on Tour-2 will need to cover CFS Manager position on Saturday and Sunday for CIOSS operations

    5. 5 TRAINING All CIOSS/PARS operations Mail Processing and CFS employees will be trained on proper operation of CIOSS machine and PARS mail flows Waste mail procedures Current CFS waste mail procedure with CIOSS volume verification CIOSS Downflows SDO’s, MDO’s and In-Plant will receive training and assist craft training. MID FLORIDA P&DC

    6. 6 MID FLORIDA P&DC PARS Train the Trainers In-Plant Support will assist in training the trainers on the proper procedures in PARS Mailflows and Processing. Each tour will have a minimum of two SDOs and one “lead” clerk who are trained by IPS. Tour trainers will train all Automation Mail Processing Clerks on each tour. PARS FAT operations Sept 15 - Nov 7

    7. 7 Job Safety Analysis (JSAs) DBCS JSA used for unmodified machine areas Feeding Sweeping Jam Removals New JSA for Loading Labelstock on CIOSS New CIOSS module’s mailpath, Pinchpoints, Belts & Jams MID FLORIDA P&DC

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    9. 9 RBCS / PARS IMAGE MANAGEMENT All MP and CFS Supervisors and MDO’s Review and refresher training in RBCS / PARS Image management Similar flows and container identification as currently in place for RBCS operations. Training Handouts for Image flows Attachment-C Image projections Contingency and SOP for PARS operations. MID FLORIDA P&DC

    10. 10 SYSTEM FAILURE CONTIGENCY REC IMAGES CFS SDO will contact REC SREO for Image Handling coordination Maintenance will contact REC ET TELECOMMUNICATIONS Maintenance follow escalation procedures when there is a system failure/disconnection. Help Desk ET-11 MID FLORIDA P&DC

    11. 11 CIOSS FAILURE CONTIGENCY CIOSS #1 FAILURE: All Forwards to CIOSS #2. Continue through Tour-1 window* RTS volumes moved to MP operations, to be automated on ISSOCR with IJP endorsements* Notify REC for Image flow adjustment MID FLORIDA P&DC

    12. 12 PARS SYSTEM FAILURE CONTIGENCY CIOSS Unavailable, LONG TERM FAILURE: Forwards to CFS for FFT keying RTS volumes can be automated on ISSOCR with IJP endorsements No-Record volumes can be 5-D sorted on other MPE Hold mail for 1 day until system is running, report as Delayed MID FLORIDA P&DC

    13. 13 MAIL PREP PLANT OPERATIONS Plant will place trays of PARS mail, without disturbing integrity of separator cards, into rolling stock for subsequent processing. Intercept mail from DBCS and ISS/OSS operations will be PARS placarded as appropriate and flow to CIOSS operation. MID FLORIDA P&DC

    14. 14 MAIL PREP Delivery Unit Operations Delivery Units will place PARS mail into trays by Endorsement Reason for return with separator card at back of tray. PARS delivery coordinator has instructed each D.U. on proper mail prep and containerization SOP. Plant MHs will place trays of PARS mail from D.U. into rolling stock, placard, weigh-in and send to CIOSS staging area. MID FLORIDA P&DC

    15. 15 SIGNAGE Rigid-backed hanging signs developed for PARS machines #s and staging areas. Installation of signage to be completed during FAT installation of CIOSS mod. Signs for: Staging areas (010/MP/CFS/CFPS) Machine identification (MP/CFPS) Next handling placards Plastic container headers MID FLORIDA P&DC

    16. 16 MAIL FLOWS CIOSS OPERATIONS MPE INTERCEPT DBCS (to Image) ISS, OSS, AFC (to Label) CIOSS IMAGE LIFT MODE Oper 091 - RTS Oper 093 - Carrier Identified Forwards Oper 095/096 - rescan/other CIOSS LABEL MODE Oper 092 - Intercepted FWDs Oper 098 - Carrier Identified Forwards Oper 099 - RTS MID FLORIDA P&DC

    17. 17 MAIL FLOW CHANGES DUE TO PARS OGP operations COA’s to CFPS (CFS) CIOSS INTERCEPT FROM DBCS to image lift FROM ISS/OSS to label mode AADC/SCF/DPS operations CIOSS INTERCEPT FROM DBCS to image lift FROM ISS/OSS to label mode Future new flows from other operations DDC DBCS Interception MID FLORIDA P&DC

    18. 18 MAIL FLOW CHANGES DUE TO PARS CIOSS (Close-out) Downflows CIOSS Final Labeled mail to OGP - 891/894 CIOSS rejects to CFS FFTs No-Records to Delivery Units (via CFPS Pouches) Separator cards to SCF operations (3-digit sort) Separator cards to DBCS/DPS or ORL Dispatch to 5-digit office Distribution to Postmaster/Station Mgr Holdout MID FLORIDA P&DC

    19. 19 COA MAIL FLOW To CFPS periodically throughout OGP operating window COA’S captured on OSS/DBCS Outgoing Primary operations Placed into U-cart with placard identifying COA to CFS MID FLORIDA P&DC

    20. 20 3982 LABEL DISPATCH 3982 Stickers printed in CFS will be dispatched in Teal CFS Pouches to Delivery Office, by SCF print groups. Mail processing / expediter must check with CFS to insure SCF DOV clearance before truck departure. CFS must adhere to predetermined DOV schedules for all offices. Orlando offices dispatched 0125, 0215, 0330, 0435 and 0555 327 offices dispatched at 0500 (B/C) or @ 0700 (A) DPS HCRs MID FLORIDA P&DC

    21. 21 SEPARATOR CARDS SOP Verify RTS volumes have a separator card at back of each tray to identify endorsement messaging Replace damaged cards with plant contingency cards, notify PM/Station Mgr. Collect cards after CIOSS run and stage for subsequent SCF processing. Run cards on SCF sort plan to separate into 5-digit zone Send to Delivery Units, running with DPS MID FLORIDA P&DC

    22. 22 PARS REJECTS Placards developed to flow mail to FFT terminals in CFS Operations Separated by 5 digit zone MID FLORIDA P&DC

    23. 23 MID FLORIDA P&DC Local Waste mail Procedures An SOP has been developed for the flow of waste mail from CIOSS operations for waste verification. NO MAIL will be “wasted” on the CIOSS. Must be verified before disposal

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    25. 25 DAMAGED MAIL SOP SOP has been developed for both RTS and Forwarded mail damaged mail volumes, coming from the CIOSS machine operations MID FLORIDA P&DC Oper-109, LDC-18Oper-109, LDC-18

    26. 26 DAMAGED MAIL SOP, cont. SOP’s goal is to return all possible mail to automated mail stream. RTS Damaged mail will be processed to retain reason for return and returned to automated mail stream if possible. Non-Machinable sent to Hand Endorsement Unit and then to Manual RTS Cases Forwarded mail will be processed and and placed back into the automated mail stream Non-Machinable sent to CFS FFTs MID FLORIDA P&DC

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