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First Club Officer Training 第一次分會幹部訓練

First Club Officer Training 第一次分會幹部訓練. Club officers Role and Responsibility 分會幹部的任務和責任 Caroline Kiang, DTM, 張可芸 2014-15 Lt. Governor- Education 教育副總會長 District 67, Toastmasters International 中華民國國際演講協會 7/13/2014. 206FP. Club Leadership Training Session. Club officers Role and

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First Club Officer Training 第一次分會幹部訓練

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  1. First Club Officer Training第一次分會幹部訓練 Club officers Role and Responsibility分會幹部的任務和責任 Caroline Kiang, DTM, 張可芸 2014-15 Lt. Governor- Education 教育副總會長 District 67, Toastmasters International 中華民國國際演講協會 7/13/2014 206FP

  2. Club Leadership Training Session Club officers Role and Responsibility 1311C

  3. Session Objectives課程目標 • DCP Club 傑出分會的使命 • DTM Program 成為傑出會員的旅程 • Club Officers Roles 分會幹部的職責 1

  4. 10 Goals 十項目標 1. Two CCs兩個中級演講員 2. Two more CCs再兩個中級演講員 3. One AC一個高級演講員 4. One more AC再一個高級演講員 5. One CL, ALB, ALS, or DTM一個中級、高級領導員或傑出會員 6. One more CL, ALB, ALS, or DTM 再一個中級、高級領導員或傑出會員 7. Four new members 四個新會員 8. Four more new members 再四個新會員 9. Minimum four club officers trained during each training period每一次幹部訓練至少有四個幹部參加 10.One dues renewal membership report, one club officer list submitted on time準時繳交會費及上網登錄分會幹部名單

  5. DCP Club Recognition傑出分會榮銜 • Clubs that meet the membership requirement & do the following earn recognition: 達成會員人數必要條件及以下成績，即可獲得榮銜: • Distinguished Club 5 goals 傑出分會 • Select Distinguished Club 7 goals 績優傑出分會 • President’s Distinguished Club 9 goals 總會長傑出分會

  6. DTM Distinguished Toastmaster L C ALS 領導銀牌 Advanced Leader Silver ACG 溝通金牌 Advanced Communicator Gold ACS 溝通銀牌 Advanced Communicator Silver ALB 領導銀牌 Advanced Leader Bronze ACB 溝通銅牌 Advanced Communicator Bronze CL 中級領導 Competent Leader CC 中級溝通 Competent Communicator TM 新會員 New Member

  7. Club Officers 分會幹部 President 會長 Vice President Education 教育副會長 Vice President Membership 會員副會長Vice President Public Relation 公關副會長 Secretary 秘書長 Treasurer 財務長 Sergeant at Arms 事務長

  8. SAA Scope and Area • Club Meetings • Outside the Club meetings • The Executive meetings • Create a club budget • Complete a club success plan • Strategize for success in DCP • Before Club Meetings 開會前 • Upon Arrival at Club Meetings 到達會場時 • During Club Meetings 開會中 • After Club Meetings 會議後

  9. Before Club Meetings 會前 SAA • Confirm Room reservation 確認會議房間 • Ensure there are Club Supplies 確認有足夠的會議用品 3

  10. Upon Arrival at Club Meetings 到達會場時 SAA • Arrange Meeting Room Early 提早準備會議室 • Arrange Table and Chairs 排桌椅 • Set out meeting materials and Promotional materials 準備開會資料及宣傳品 • Check Room Temperature 檢查房間溫度 • Ask Guest to sign the guest book 請嘉賓簽名 3

  11. During Club Meetings 會議進行中 SAA • Welcome Late Arrivals 歡迎晚到者 • Coordinate Food Service if Any 準備食物 • Collect Ballots and Tally votes when necessary 幫忙收集投票及計算 3

  12. After Club Meetings 會議結束後 SAA • Return Room to Original Configuration 還原會議室 • Pack Up and Store Materials 收好資料 • Dispose of Trash 丟棄垃圾 3

  13. Treasurer Scope and Area • Club Meetings • Outside the Club meetings • The Executive meetings • Before Club Meetings • During Club Meetings • Outside the Club Meetings

  14. Outside the Club Meeting 會外treasurerPrepare a Financial Report準備ㄧ份財務報表 During Club Meetings 會中 1. Collect Membership Dues 收集會費 2. Report on Club finance • 報告財務狀況 6

  15. Outside The Club Meetings會議之外 • Prepare a Budget 準備一個預算 • Provide Bank with a Signatory Card. 提供銀行簽名卡 • Collect and Pay dues 收費及交費 • Submit new Member applications 報件 • Issue checks for Club Expenses 付費 • Keep Financial Records 保留財務紀錄 • Present Financial Reports 提出財務報表 8

  16. Outside The Club Meetings會議之外 • Submit Club Accounts for audit 提供分會賬號以供審查 • Attend executive committee meetings • 參加執行委員會開會 • Reconcile deposits, expenditures and cash on hand 核對存款支出及現金 • Ensure Club meets government tax regulations 確保分會遵守政府稅的規定 • Receive Financial Correspondence • Prepare for Audit Committee 準備稽核 8

  17. Secretary Scope and Area • Club Meetings • Outside the Club meetings • The Executive meetings • Before Club Meetings • Upon Arrival at Club Meetings • During Club Meetings

  18. Before Club Meetings 會前 • Post the Previous Minutes 公佈上次會議記錄 • Prepare a list of actions for the president 幫會長準備好一張備忘錄 • Update the club’s officers list 更新分會幹部名單 3

  19. Upon Arrival at Club Meetings1. Circulate attendance sheet and guest book 傳遞簽到簿 During the Club Meetings **Read previous minutes, note amendments, record current meeting minutes 宣讀前次會議記錄並記錄此次會議 7

  20. Outside the Club Meeting會議之外 • Maintain accurate roaster 保持會員正確資料 • Submit club officers list 上報幹部名單 • Handle correspondence 處理來往信件 • Keep Club Files. 收好分會資料 • Attend club executive committees meetings 出席分會執行委員會開會 • Arrange for your replacement or assistance 規劃你的繼任者 • Prepare your successor 教會你的繼任者 8

  21. VPPR Scope and Area • Club Meetings • Outside the Club meetings • The Executive meetings • Before Club Meetings • Upon Arrival at Club Meetings • During Club Meetings

  22. Before Club Meetings 會前 • Verify that information on Website and Social Media is correct 確定在網上及傳媒資料正確 • Order promotional materials 購買宣傳品 3

  23. Upon Arrival at Club Meetings 到達會場時 • Distribute promotional materials 分發宣傳資料 • Report results of public relations efforts 報告有關公關活動結果 • Announce Public Relations Campaigns 報告公關活動 • Solicit volunteers 徵求志工 3

  24. After Club Meetings 會議結束後 • Meet with Guest to answer Questions 與來賓寒暄及回答問題 • Invite Guests to join Club 鼓勵來賓入會 • Help Guests complete the membership Application 幫忙填寫入會申請書 3

  25. Outside the Club Meeting會議之外 • Publicize the Toastmasters Brand 宣傳演講會 • Promote the Club 宣傳母會 • Maintain the Club Website 分會網頁更新 • Join a Toastmasters-moderated social networking Website 參加演講會的聯結網 • Produce and distribute a club Newspaper 編輯分會的月報 8

  26. Outside the Club Meeting會議之外 • Promote membership Program 推廣會員徵收 • Attend Club Executive Committee meetings 參加分會執委會 • Attend other Toastmasters Events • Arrange your replacement or assistance 尋覓繼承人 • Prepare your successor for office 訓練繼承人 8

  27. VPM Scope and Area • Club Meetings • Outside the Club meetings • The Executive meetings • Before Club Meetings • Upon Arrival at Club Meetings • During Club Meetings

  28. Before Club Meetings 會前 • Make a list of new members 準備好一份新會員名單 • Have a few Guest Packets (Item387) 準備好幾份貴賓手冊 • Contact former Guests and members who have not been attending meetings 與之前許久未來的貴賓聯絡 3

  29. Upon Arrival at Club Meetings 到達會場時 • Greet all guests and members 與來賓及會員寒暄 • Provide all guests with Guest packets (item387) 來賓都收到一份客人包 • Answer Question Guest may have 回答問題 3

  30. Outside the Club Meeting會議之外 • Conduct membership-Building Program 舉辦會員徵收活動 • Promote membership Goal 推動會員達成目標 • Promote membership-building contest • Follow up on and keep track of guests 與來賓保持聯絡 • Bring membership application 攜帶會員申請表 8

  31. VPE Scope and Area • Club Meetings • Outside the Club meetings • The Executive meetings • Before Club Meetings • Upon Arrival at Club Meetings • During Club Meetings

  32. Before Club Meetings 會前 • Review Schedule Roles檢閱會議角色 • Ensure a member conducts presentations from The Successful Club Series ＊確定有會員分享成功分會的報告 • Offer Support to the Toastmaster 提供幫助 • Notify the club president of education award 通知會長教育獎章受奬人 • Schedule Education sessions 擬定教育課程 3

  33. Upon Arrival at Club Meetings 到達會場時 • Verify assigned members have arrived and are prepared 確定分派任務會員已經抵達 並已經準備好 • Assist the Toastmaster 幫忙當天總主持人 • Inform Topicmaster of any guests willing to participate 通知即席問答主持人賓客意願 參與情況 3

  34. During Club Meetings 會議進行中 • Initial project completion records 會員手冊完成之草簽 • Ensure members fill out award applications 確定會員填好證書獎狀申請 • Recognize members for achievements 會員拿到獎狀的獎賞或宣布 3

  35. During Club Meetings 會議進行中 • Preside over meeting when necessary 會長不在時主持會議 • Answer education program or speech contest questions 回答有關教育計劃或演講比賽之問題 3

  36. Outside the Club Meeting會議之外 • Plan club meetings 計劃會議議程 • Promote participation in the education program 鼓勵大家參與教育課程 • Orient new members 新生訓練 • Encourage new members to participate 鼓勵新會員多參與 • Assign a mentor 分派指導員 8

  37. President Scope and Area • Club Meetings • Outside the Club meetings • The Executive meetings • Before Club Meetings • Upon Arrival at Club Meetings • During Club Meetings

  38. Before Club Meetings 會前 • Ask VPE about special recognition or member induction 詢問教育副會長有關會員特殊成就或 新會員宣誓典禮 • Plan the business portion of the meeting 規劃分會之業務部分 • Review parliamentary procedure 檢閱分會議事程序 3

  39. Upon Arrival at Club Meetings 到達會場時 • Review the meeting agenda 檢閱會議議程 • Greet guests and members 跟賓客與會員打招呼 3

  40. During Club Meetings 會議進行中 • Call the meeting to order 宣布會議開始 • Introduce guests 介紹來賓 • Explain the meeting’s events 介紹會議活動 • Conduct the business portion of the meeting 主持會議中活動 3

  41. During Club Meetings 會議進行中 • Provide the information for next meeting 介紹下次會議主要資訊 • Make any announcements 其他需要宣布事項 • Adjourn the meeting 宣布會議結束 3

  42. Outside the Club Meeting會議之外 • Attend and vote at council meetings 參加理事會並投票 • Attend and vote at the Annual Business meeting 參加每年分會業務會議並投票 • Appoint and chair the audit committee 指派並擔任稽核委員會之主席 • Appoint the nominating committee 指派提名委員會 8

  43. Outside the Club Meeting會議之外 • Receive official correspondence from World headquarters 從世界總會收到相關聯絡訊息 • Schedule and chair executive committee meetings 制定時間並主持執委會 • Advance Club and Member achievement 推動分會及會員的成就 8

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