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Department of Tourism Computerization Project Phase I

Department of Tourism Computerization Project Phase I. Training Module. 14-16 July 2009. AGENDA. 01 Objectives 02 Definition of Terms 03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information

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Department of Tourism Computerization Project Phase I

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  1. Department of TourismComputerization ProjectPhase I Training Module 14-16 July 2009

  2. AGENDA • 01 Objectives • 02 Definition of Terms • 03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training CourseInformation 3.1.3 Create New CourseTopic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor toone Training Course 3.1.4 Update Training CourseInformation 3.1.5 Manage Training Applications 3.1.6 Manual Training Application 3.1.7 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

  3. AGENDA • 01 Objectives • 02 Definition of Terms • 03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training CourseInformation 3.1.3 Create New CourseTopic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor toone Training Course 3.1.6 Update Training CourseInformation 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

  4. OBJECTIVES • The objectives of the presentation are: • To present the different processes involved in Training Module • To teach users on how to create and update training course information • To teach users on how to create and update training applications • To teach users on how to manage training courses

  5. AGENDA • 01 Objectives • 02 Definition of Terms • 03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training CourseInformation 3.1.3 Create New CourseTopic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor toone Training Course 3.1.6 Update Training CourseInformation 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

  6. DEFINITION OF TERMS Portal/Website Interchangeably used, this refers to the MS Sharepoint portal that will be used as the primary interface with the different systems Process Series of sequential actions/events that is performed in order to complete a task Training Management one of the internal systems that facilitates trainings conducted by the Department of Tourism Notification Electronic notices sent to different groups in order to communicate a message

  7. USER User: TRAINING OFFICER

  8. AGENDA • 01 Objectives • 02 Definition of Terms • 03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training CourseInformation 3.1.3 Create New CourseTopic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor toone Training Course 3.1.6 Update Training CourseInformation 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

  9. AGENDA • 01 Objectives • 02 Definition of Terms • 03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training CourseInformation 3.1.3 Create New CourseTopic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor toone Training Course 3.1.6 Update Training CourseInformation 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

  10. AGENDA • 01 Objectives • 02 Definition of Terms • 03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training CourseInformation 3.1.3 Create New CourseTopic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor toone Training Course 3.1.6 Update Training CourseInformation 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

  11. TRAINING MODULE > CREATE NEW TRAINING COURSE Step 1: Click Training Course to view list of Tourism-related training courses offered by Department of Tourism

  12. TRAINING MODULE > CREATE NEW TRAINING COURSE Step 1: Select Create New Training Course to add new training course program

  13. TRAINING MODULE > CREATE NEW TRAINING COURSE Under Modify Information Tab, screen will display fields where user can input data for creating new training course

  14. TRAINING MODULE > CREATE NEW TRAINING COURSE Step 2: Fill-up Project Information Details Step 3: Click OK to save information and go back to the default page. Cancel button will go back to the previous page

  15. TRAINING MODULE > CREATE NEW TRAINING COURSE INFORMATION Clicking OK will update the following: • Fields will be updated according to: • - Course Code • Course Name • Duration • Status

  16. AGENDA • 01 Objectives • 02 Definition of Terms • 03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training CourseInformation 3.1.3 Create New CourseTopic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor toone Training Course 3.1.6 Update Training CourseInformation 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

  17. TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Step 1: Select Course Code to view training course information

  18. TRAINING MODULE > VIEW TRAINING COURSE INFORMATION • Details of the Project are classified into 4 tabs: • Course Details • Course Topics • Course Schedules • Modify Information

  19. TRAINING MODULE > VIEW TRAINING COURSE INFORMATION • Course Details contains details of the training course which includes course objectives, qualifications, requirements and remarks. This will be viewed in tabular form.

  20. TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Course Topics displays list of all Course Topics associated with a Training Course.

  21. TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Course Schedules displays list of all Course Schedules associated with a Training Course.

  22. TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Under Course Schedules, system can display Schedule Details, Topic Instructors and List of Participants for a specific schedule

  23. TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Schedule Details displays details of schedule in tabular form which includes the following: - Course Code - Location - Reminders - Schedule Name - Instructor - Schedule Status - Start/End Date - Available Seats - Course Coordinator - Hosting Region - Total Seats

  24. TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Participants shows the List of training participants including their application number and application status

  25. TRAINING MODULE > VIEW TRAINING COURSE INFORMATION • Application Status includes the following: • NEW • ACCEPTED/PAID • REFUND PAYMENT

  26. TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Clicking the Save button will update Application Status. Cancel button will disregard any changes made.

  27. TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Modify allows training officer to change course schedule information

  28. AGENDA • 01 Objectives • 02 Definition of Terms • 03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training CourseInformation 3.1.3 Create New CourseTopic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor toone Training Course 3.1.6 Update Training CourseInformation 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

  29. TRAINING MODULE > CREATE NEW TRAINING SCHEDULE Step 1: Click Training Course to view list of Tourism-related training courses offered by Department of Tourism

  30. TRAINING MODULE > CREATE NEW TRAINING SCHEDULE Step 2: Select Course Code to view training course information

  31. TRAINING MODULE > CREATE NEW TRAINING SCHEDULE Step 3: On the Course Schedule Tab, select Create New Schedule to display fields where user can enter necessary information for the new training course schedule

  32. TRAINING MODULE > CREATE NEW TRAINING SCHEDULE Step 3: On Modify Tab, screen will display fields where user can enter necessary information for the new training course schedule

  33. TRAINING MODULE > CREATE NEW TRAINING SCHEDULE Step 4: Fill-up necessary changes on the course schedule information Step 5: Click OK to save information. Cancel button will disregard changes made in the form

  34. TRAINING MODULE > CREATE NEW TRAINING SCHEDULE Clicking OK will update List of Training Schedules

  35. TRAINING MODULE > CREATE NEW COURSE TOPIC To create new course topic, select course topic tab

  36. TRAINING MODULE > CREATE NEW COURSE TOPIC Step 1: Select Course Topic Tab to display list of all Topics associated in with the selected course.

  37. TRAINING MODULE > CREATE NEW COURSE TOPIC Step 2: Under the Course Topics Tab, select Create New Topic to display fields where user can enter necessary information for the new training course schedule

  38. TRAINING MODULE > CREATE NEW COURSE TOPIC Step 5: Click OK to save information. Cancel button will disregard changes made in the form

  39. TRAINING MODULE > CREATE NEW COURSE TOPIC Clicking Save will update List of Course Topics associated in a Course

  40. TRAINING MODULE > CREATE NEW COURSE TOPIC To delete Course Topic, select the corresponding course topic and click Delete Item

  41. AGENDA • 01 Objectives • 02 Definition of Terms • 03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training CourseInformation 3.1.3 Create New CourseTopic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor toone Training Course 3.1.6 Update Training CourseInformation 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

  42. TRAINING MODULE > CREATE TRAINING INSTRUCTORS Step 1: Click Training Instructor to view list of Training Instructors

  43. TRAINING MODULE > CREATE TRAINING INSTRUCTORS Step 2: Click New Training Instructor to add new Training Instructor.

  44. TRAINING MODULE > CREATE TRAINING INSTRUCTORS Step 3: Fill-up Name and Region of the Instructor to be added

  45. TRAINING MODULE > CREATE TRAINING INSTRUCTORS Step 4: Click OK to save information. Cancel button will disregard changes made in the form

  46. AGENDA • 01 Objectives • 02 Definition of Terms • 03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training CourseInformation 3.1.3 Create New CourseTopic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor toone Training Course 3.1.6 Update Training CourseInformation 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

  47. TRAINING MODULE > ASSOCIATE TRAINING INSTRUCTOR TO A TOPIC COURSE Step 1: Click Training Course to view list of Tourism-related training courses offered by Department of Tourism

  48. TRAINING MODULE > ASSOCIATE TRAINING INSTRUCTOR TO A TOPIC COURSE Step 2: Select Course Code to view training course information

  49. TRAINING MODULE > ASSOCIATE TRAINING INSTRUCTOR TO A TOPIC COURSE Step 3: To Add Topic Instructors, click Course Schedules tab

  50. TRAINING MODULE > ASSOCIATE TRAINING INSTRUCTOR TO A TOPIC COURSE Step 4: On the Course Schedule Tab, select Topic Instructors Tab to display list of all Topic Instructors associated with the selected course.

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