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ITIB Recommended Technology Investment Projects (RTIP) 2005 Report - Decision Brief

ITIB Recommended Technology Investment Projects (RTIP) 2005 Report - Decision Brief. Table of Contents. Presentation Purpose of the RTIP Report Accomplishments to Date Report Changes Goal for the RTIP Report Desired Outcomes Report Attributes Report Categories Process Changes Guidance

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ITIB Recommended Technology Investment Projects (RTIP) 2005 Report - Decision Brief

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  1. ITIB Recommended Technology Investment Projects (RTIP) 2005 Report - Decision Brief

  2. Table of Contents Presentation • Purpose of the RTIP Report • Accomplishments to Date • Report Changes • Goal for the RTIP Report • Desired Outcomes • Report Attributes • Report Categories • Process Changes • Guidance • Scoring and Ranking • Prioritization • Next Steps • Handouts • Recap: 2004 RTIP Report Selection Process Slide • Revised PMD Project Selection and Ranking Criteria for Major IT Projects • Recommended Technology Investment Projects (RTIP) 2005 Report Outline • Recommended Technology Investment Projects (RTIP) 2005 • Report Summary of Changes, Deletes, Adds

  3. Purpose of the RTIP Report The Code of Virginia, Section 2.2-2458, requires the Commonwealth Information Technology Investment Board (ITIB) to submit a list of recommended technology investment projects and priorities for funding such projects to the Governor and General Assembly by September 1 of each year.

  4. Accomplishments To Date

  5. Report Changes

  6. ITIB Goal for the RTIP Report (New) It is the goal of the Commonwealth IT Investment Board that the RTIP Report becomes the primary driver for Commonwealth technology investment decisions in the 2007 budget process. (An analysis of the current Commonwealth IT investment portfolio will be utilized to determine if 2007 is the best cutover year.)

  7. RTIP 2005 Report – Desired Outcomes (New) • Recommend prioritized future technology investments for funding in the Governor’s Budget • Recommend future technology investments for funding in the Appropriations Act • Drive Enterprise investments across the Commonwealth of Virginia • Facilitate collaboration opportunities across organizations and political subdivisions where appropriate • Communicate viable business opportunities to business partners • Demonstrate change in investment strategies to illustrate how tax dollars are funding the improvement of services to citizens

  8. Report Attributes for the 2005 RTIP Report (New) • Effective – achieves the desired outcomes • Informational – provides useful project and funding information • Accurate – provides correct information upon which to base decisions • User-friendly – easy to use by target audiences • Available – easy to access by target audiences • Facilitates Communication – provides a common framework for different target audiences to reference in discussions • Measures Progress – establishes an accountability benchmark for the Commonwealth of Virginia to use when evaluating the maturity of IT Investment Management (ITIM) practices

  9. RTIP 2005 Report – Categories (New) • All project categories will be subdivided into two views: • Enterprise/Collaboration Projects • Secretariat/Agency Projects • The following categories have been added: • ‘Projects Not Recommended for Funding’ • ‘Active Projects – Recommended for Additional Funding’ • ‘Recommended for Funding of Detailed Business Case’ • ‘Recommended for Maintained Funding of Detailed Business Case’

  10. Process Changes

  11. Define Collect Score Rank Prioritize Select Recap: 2004 RTIP Report Selection Process Code of Virginia Enterprise Architecture Strategic Plan for Technology Enterprise Business Plan (Council on Virginia’s Future) VITA Transformation Targets Best Practices ITIB Evaluation Criteria ITPRC Workshop and meetings Agency IT Strategic Plans New DPB Strategic Planning Process Revised Prelim Bus Case Evaluation Criteria Scoring Weighted Ranking Secretariat & CIO Prioritization Better Integrated Process (1 – n) ITIB Approval August ITIB Meeting Revised Project Selection and Ranking criteria (1 – n)

  12. RTIP 2005 - Guidance • Agency Strategic Planning Guidance to be issued by DPB in April 2005 • IT Investment Planning Guidance to be issued by the CIO in April 2005

  13. RTIP 2005 Report – Scoring and Ranking (Change) Scoring • Projects must score 70% or higher to be included in the RTIP 2005 Report Ranking • Shift emphasis in the scoring and evaluation process to Strategic Alignment and Benefits to the Commonwealth

  14. RTIP 2005 Report – Prioritization (Change) • Priority Technology Investment Projects (PTIP) will not pull top 2 projects (or 30%) from each Secretariat • PTIP will be based on 1 – n ranking • Agency priorities will be factored into the 1 – n ranking

  15. RTIP 2005 Report – Prioritization (Change) cont. • Secretariat rankings will be considered in the CIO recommendation to the ITIB

  16. Next Steps

  17. Recommendation That the IT Investment Board approve changes to the 2005 RTIP Report and process recommended by the IT Project Review Committee.

  18. RTIP Report Points of Contact Judy Marchand VITA Project Management Division 804-786-4392 judy.marchand@vita.virginia.gov or Constance Scott VITA Project Management Division 804-371-5927 constance.scott@vita.virginia.gov

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