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CAADP MDTF/Child Trust Funds : Procurement Issues

CAADP MDTF/Child Trust Funds : Procurement Issues. Procurement Management World Bank Country Office. Principles of Procurement. Economy and effeciency Eligibility – Fair chance for developed and developing countries Encouraging development of domestic industry, manufacturing and consulting

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CAADP MDTF/Child Trust Funds : Procurement Issues

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  1. CAADP MDTF/Child Trust Funds : Procurement Issues Procurement Management World Bank Country Office

  2. Principles of Procurement • Economy and effeciency • Eligibility – Fair chance for developed and developing countries • Encouraging development of domestic industry, manufacturing and consulting • Transperancy - preventing fraud and corruption

  3. Procurement Arrangements • Determined based on Procurement Capacity assessment • Risks identified and mitigation measures agreed • Subject to regular review

  4. Implementation and Supervision Implementation is borrower’s Responsibility • Procures goods and works - packages • Selects Consultants – Firm vs Individual • Supervises contract/Consultant and makes payments

  5. Role of the World BankIn Project Implementation • Ensures appropriate use of grant proceeds • Ensures procurement is according to guidelines and grant agreement • Ensure Clients handle complaints from firms on procurement matters • Disbursement

  6. Roles In Procurement Process GRANT AGREEMENT IDA BORROWER COMPLAINTS (GL APP. 4) SUPPLIER CONTRACTOR CONSULTANT PREQUALIFICATION DOCUMENTS BIDDING DOCUMENTS REQUEST FOR PROPOSALS BIDS FOR GOODS AND WORKS PRPOSALS FOR CONSULTING SERVICES CONTRACT(S)

  7. The Procurement Cycle - Implementation • Procurement planning, • Preparation of bid documents, • Bidding process ( advert to opening), • Bid evaluation, • Contract award, Contract signing • Contract management

  8. Procurement Cycle Management • Ensure quality and timeliness in handling each phase of the procurement cycle; • Procurement planning and monitoring , updating • Procurement reporting – quarterly reports, FMR • Record keeping • Contracts Management

  9. Methods of procurement • International competitive bidding • Limited International Bidding • National competitive bidding • Shopping • Direct contracting

  10. 2. Methods of Selection • Based on technical quality solely (QBS) - aesthetics • Based on technical quality with price consideration (QCBS) • Based on lowest price of technically comparable proposals (LCS) • Fixed Budget selection (FBS) • Based on Consultants’ Qualification (CQS) • Selection without any competition (SSS) • Selection of Individual Consultants (IC)

  11. Goods, Works & Technical Services Detailed Specifications Single-stage Procedure No Negotiations Consulting Services Terms Of Reference Two-stage Procedure Negotiations Usual SELECTION OF CONSULTANTS DIFFERENCE BETWEEN PROCURING GOODS/WORKSAND SELELECTING CONSULTANTS

  12. Key Next Steps • Prepare Operational Manual – Subject to IDA review • Appoint Procurement Committee • Publish General Procurement Notice • Finalise detailed Procurement Plan

  13. More information available at www.worldbank.org/procurement

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