Ground Zero on Campus: Establishing a NIMS-Compliant Emergency Management Plan

1. Ground Zero on Campus: Establishing a NIMS-Compliant Emergency Management Plan Emergency Management for Higher Education (EMHE) Grant Award #:Q184T080225

2. Background • The Federal Department of Education, FY 08 EMHE competition: 259 applications received. 13 grants awarded by DOE as of Sept. 1, 2008. Total amount awarded=approximately $5 million. • EMHE grants are awarded for 18 months, constituting one budget period. The award period for FY 08 EMHE grants will be from September 1, 2008 through February 28, 2010. BMCC recently received one of only 13 Emergency Preparedness grant awards across the nation—and the only one in New York City—to be awarded a U.S. Department of Education grant to upgrade its level of emergency preparedness.

3. U.S. Department of Education Awards 13 Grants to Higher Education Institutions to Plan and Prepare for Campus Emergencies

4. The Borough of Manhattan Community College of the City University of New York and Polytechnic University collaborated to create a NIMS-compliant emergency management plan at each campus. • Both institutions will share resources and present a collaborative campus emergency management model. The models should address Emergency Management Response Protocols of campus departments. • The Higher Education Modules will also include provisions for C-CERT, AED, CPR and First Aid Training. • Since 9/11, federal, state and local government agencies have invested heavily in putting sophisticated emergency management procedures in place, but until now college communities have been largely ignored.

5. The EMHE Grant Team • Sunil Gupta, (BMCC, Dean Continuing Ed) • Charlie De Rienzo, Program Director (Former Deputy Commissioner NYPD) • Michael Savallo, Program Coordinator (Former, NYPD COUNTER Terrorism) • David Kondrup, Program Specialist ( Former Lt., NYPD ) • Scott Anderson, (VP BMCC, Finance & Administration) • TC Westcott, (VP Polytechnic , Finance & Administration) • Edwin Moss, (BMCC, Director Public Safety) (Former Lt., PAPD) • Annie Carino, (Polytechnic, Director Facilities Management) • Security Directors Advisory Group , SDAG Consultants (Edward Ludemann, Jesse Peterman, John Foos, Henry DeGeneste)

6. The Borough of Manhattan Community College First community college in America ever to experience damage from a act of foreign terrorism . BMCC lost a building in the 9/11 attack and served as a shelter and staging area for First Responders.

7. Background – 9/11 How this event effected BMCC ? How we were prepared?

8. What BMCC has done since 9/11 The only C-CERT in NYC Working closely with OEM Member of the First Precinct Council Currently delivering Anti-Terrorist Flight Crew Training in conjunction with AACC and the TSA

9. The Plan • Led by BMCC, this collaborative project, Ground Zero on Campus: Establishing a NIMS-Compliant Emergency Management Plan will be guided by principles and procedures outlined by the National Incident Management Systems. • Categories of emergency management: Prevention/Mitigation, Preparedness, Response and Recovery. Campus Emergency personnel at all levels, will undergo NIMS training relevant to their role during an emergency incident.

10. Hazard Categories for I.H.E. as described by the U.S. Department of Education Action Guide • Typically risks and hazards might be categorized as: Natural, Technological or Civil. • Using this format the most recent version of the FEMA Comprehensive Planning Guide (CPG 101) illustrates a sample hazard lists as: • Natural Hazards: Examples - Avalanche; Drought; Earthquake; Epidemic; Flood Hurricane; Landslide; Tornado; Tsunami; Volcanic; Eruption; Wildfire; Winter storm • Technological Hazards: Examples- Airplane crash; Dam failure; HAZMAT Release; Power Failure; Radiological release; Train derailment; Urban conflagration • Civil (Human-Caused) Hazards: Examples - Civil Disturbance; School Violence; Terrorist Act; Sabotage

11. Hazard Categories • This assessment takes into consideration all hazards that could potentially affect the Institutions of Higher Education instead of merely focusing on three specific categories of hazards and threats. • Using the hazard structures set out in the U.S. Department of Education “Action Guide for Emergency Management at Institutions of Higher Education” (2009), and the U.S. Department of Education Office of Safe and Drug‐Free School “Guide to School Vulnerability Assessments” (2008), the hazards have been categorized as follows: • Biological Hazards • Civil and Violence Related Hazards • Community Related Hazards • Cultural Hazards • Natural Hazards • Physical College Campus Environment Hazards • Technological Hazards • Terrorism and/or Military Conflict Hazards

12. Hazard Categories • Each of these eight categories of hazards is further detailed in subcategories specific to events that the individual IHE may experience. • These categories are very flexible and scalable depending upon the environment specific to the IHE. • For example, • BMCC has an early child care center on the campus where Polytechnic Institute of NYU does not. • Infectious Diseases, Contaminated Food and Pandemics are categorized as Biological Hazards. • Aircraft Accidents are categorized under Community Related Hazards • Misconduct that is Hazing, Sexual Abuse, Alcohol Abuse and Suicides are categorized under Cultural Related Hazards.

13. Risk and Hazard Vulnerability Assessment (RHVA) Tool • This is a spreadsheet that describes Risk in a numeric form for each potential hazard event. • The hazards are broken down into the eight (8) categories of hazards presented in the U.S. Department of Education Guides for Emergency Management at IHE’s. • Numeric values are assessed for Probability, Vulnerability, Event Possibility, Frequency of occurrence, and Severity of Occurrences at the IHE in terms of : • Human impact (death or injuries), • Facility impact (degree of damage and cost of damages), • Impact to the institution (closure or disruption for hours, days, weeks, months, years, as well as the reputation or image of the IHE).

14. Vulnerability and Response Capabilities Matrix • After performing a Hazard Vulnerability Assessment (HVA) and its associated Risk Analysis, an institution of higher education (IHE) needs to identify gaps which require further action. The use of a Vulnerabilities and Response Capabilities matrix will aid in that process. • An examination was undertaken to determine if Emergency Operating Plans (EOP’s) exist for events that could fall into one of the eight (8) hazard categories. • The EOP’s were further examined to see if they are compliant with NIMS criteria and to identify NIMS’ gaps. • Within the identified categories of vulnerabilities and hazards, there are certain events that may, or may not, apply to every IHE. • For example, events such as mudslides, wildfires and volcanic activity are not likely to occur in either Brooklyn, New York or in lower Manhattan.

15. Summary of the EOP Gaps and NIMS Compliance Gaps for Risk & Hazards • The findings in the Vulnerability and Response Capabilities matrix are cross referenced and combined with the hazards identified in the Risk and Hazard Vulnerability Assessment tool for each IHE. • A Summary page is produced with the EOP Gaps and NIMS Gaps identified. • Updating of Emergency Operating Plans

17. The Challenges Numerous tools and standards available for developing an All Hazards Vulnerability Assessment in preparation for an Emergency Operation Plan. What to use as our foundation? How we came up with our HVA Tools. Getting the “Right” Team together Challenges Formulating a plan Creating a Schedule or Time-line

18. The Challenges • Starting • Site visits • Interviews • Partnering • Obstacles • Getting buy-in from the Institutions and Government Agencies • Uncovering the short-comings of the Institutions • Re-adjusting the team • Emergency Management Mind-Set

19. Outcomes • BMCC & Poly will: • Coordinate with external agencies to create a NIMS campus based emergency action plan • Provide C-CERT training for staff • Identify the existing gaps in each institutions EAP, (Emergency Action Plan) • Enhance campus emergency management plans according to be consistent with priorities outlined in the U.S. Dept of Education’s 4 phases of emergency management.

20. Outcomes • BMCC will increase by 50% the number of emergency response team members that have completed introductory levels of online NIMS preparedness training courses • At the end of the grant every BMCC & Poly campus emergency response employee will have successfully completed the battery of NIMS courses appropriate to his or her level of responsibility within the crisis management system.

21. Outcomes • Final products of the grant will include written plans for addressing infectious disease outbreaks and for managing incidents of campus violence. The final report should also address the needs of person with disabilities as they relate to campus safety.

22. The Road Traveled So Far… • Management by “Walking Around” • What you discover • The people you meet & partner with • The Academic environment • The Feds • The Locals, Fire, Police, OEM, other Schools and Businesses • The Environment • All the factors that will impact upon you • The Hazards and Vulnerability Report

23. Ground Zero on Campus: Establishing a NIMS-Compliant Emergency Management Plan Emergency Management for Higher Education (EMHE) Grant Award #:Q184T080225