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Enhancing Student Exchange Journey: Procedures and Steps

This presentation workshop outlines the formation and procedures involved in student exchange programs at Middlesex University. Before the exchange, students attend a Pre-Departure Meeting for crucial information. They set up a Learning Agreement, apply to the Host University, complete necessary paperwork, and arrange travel logistics. Upon arrival at the Partner University, they consult with the Programme Leader and continue communication. At the halfway mark of the exchange, credit check procedures are discussed, and adjustments can be made. The students complete the Learning Agreement for the second term and maintain contact with relevant offices. Upon returning to Middlesex University, students submit required documents, address credit shortages with support, and complete evaluations. The Trainstorming session focuses on improving student mobility strategy.

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Enhancing Student Exchange Journey: Procedures and Steps

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Presentation Transcript

  1. Session 4: Procedure Formation workshop Dr Nosheen Rachel-Naseem Erasmus & Exchanges Manager

  2. Middlesex University –Student Exchange Journey for students (STUDY PLACEMENTS) • Before the exchange • Students attend the Pre-Departure Meeting (November / April) to receive valuable information about the exchange process and important preparatory steps to take: • Setting up a Learning Agreement with the Programme Leader (PL) and sending it to the Erasmus Exchange Office (EEO) • Applying to the Host University; Presentation title

  3. If applicable, completing the Erasmus+ grant agreement and payment procedures; • If applicable, OLS – Online Language Support and the Erasmus Final Survey; • If applicable, 1) purchasing extra insurance as recommended by the Host University/getting the EHIC, and 2) applying for Visa • Booking flight tickets and accommodation Presentation title

  4. On arrival at the Partner University • Students • consult with the Programme Leader in case of changes to the Learning Agreement • send the Learning Agreement to the Erasmus Exchange Office • stay in touch • Re-enrolling as MDX student in September Presentation title

  5. On exchange – half-time I • The Student Exchange Office double-checks with the students whether term 1 modules have been passed • If short of credits, the Programme Leader and Student progression and achievement team to be informed • Students may be able to make up for lost credits through re-sits or studying more credits during the 2nd term • Keep in touch with PL and EEO Presentation title

  6. On exchange – half-time II • Students • complete the Learning Agreement/changes to learning agreement for term 2 in consultation with the Programme Leader, if not done already • send the completed document to the Student Exchange Office • stay in touch with PL and EEO Presentation title

  7. On return to MDX • Send the Certificate of Attendance; • Request for testimonials; • Students bring back their transcripts/transcripts are requested by the Student Exchange Office • If short of credits, the Programme Leader and Student Achievement Officer will be informed • Students may be able to make up for lost credits through re-sits, the Summer School & repeating the year; • If applicable, complete the Erasmus final Survey • If applicable, payment of the final grant instalment. Presentation title

  8. Trainstorming • What measures can you take to address the procedural gaps in student mobility strategy identified in the previous session? Presentation title

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