Microsoft Word 2000

1. Microsoft Word 2000 Presentation 3

2. Microsoft Word Topics • Wizards • Letters • Envelopes and Labels • Quick Navigation of Documents • Keyboard short-cuts • Editing Text • Inserting • Deleting • Copying • Finding/Replacing

3. Wizards • Wizard - a feature that asks questions and then uses your answers to automatically lay out and format a document • File Menu | Select New | Click on the different subject tabs | Select the Wizard of your choice

6. Letter Wizard • File Menu | Select New | Click on Letters and Faxes tab | Select what kind of letter you would like to create • Tools | Letter Wizard • Helps write letters quickly and easily by providing frequently used letter elements such as salutations and closings that can be selected from lists • helps structure your letters based on frequently used letter styles

8. Accessing the Letter Wizard by the Tools Menu

10. Envelopes and Labels Wizards • Tools Menu | Select Envelopes and Wizards • File Menu | Select New | Click Letters and Faxes Tab | Select Envelope Wizard or Mailing Label Wizard

11. Envelopes and Labels • After creating a professional looking document, why write on an envelope? • Why not create a professional looking envelope to put your resume or letter in? • Use Labels on Envelopes • When mailing documents to multiple destinations, labels saves time

15. Quick Navigation of Documents • Keyboard short-cuts allow quick navigation of documents (save time when editing) • Use Short-cut Keys • Home and <ctrl> + Home • End and <ctrl> + End • Arrow keys and <ctrl> + arrow key • Page up and page down

16. Editing Text • Inserting • Deleting • Correcting Errors • Finding • Correcting Errors

17. Inserting Text • Inserting Text into an Existing Document • Move insertion point to desired location • Click to the left of the location of text to be inserted • Type the new text

18. Deleting Text • Deleting Text from an Existing Document • Insertion Point • Click next to the incorrect character • Backspace Key • Press the backspace key to erase to the left of the insertion point • Delete Key • Press the delete key to erase to the right of the insertion point

19. Deleting Text cont… • To Delete (CUT) an incorrect word or phrase • Select the word or phrase you want to erase • Right-click and select Cut on the shortcut menu • Click the Cut button on the Standard toolbar • Select Cut in Edit Menu • Press the DELETE key • Cut <ctr> + x

20. Copying Text • Copying Text from on location to another • Highlight the text • Edit menu | Copy • Move to desired location • Edit menu | Paste • Short-cuts • Copy <ctrl> c • Paste <ctrl> v

21. Starting Over • Closing the Entire Document • Click File on the menu bar and then Click Close • To not save changes • Select no in the Word dialogue box about saving changes • To Start Over • Click the New Blank Document button on the Standard toolbar • Select File Menu | New | Blank Document

22. Finding Text • Edit menu | Find • Find <ctrl> + f • Find – searches for text and characters in a document • Match case – check this if you want to search for a word exactly as it is displayed with matching case; ex: if you search for ‘window’, you do not want ‘WINDOW’ or ‘Window’

23. Finding Text cont… • Whole words – check this if you wish to search for a word exactly the way it is entered; ex: If you are searching for ‘the’, you do not want ‘these’, ‘therefore’, or ‘Theodore’ • Go To • Page • Line number

26. Replacing Text • Replace • Replace all • Change Font style, face, size • Capitalize words • Replace text before insertion point (up) • Replace text after insertion point (down) • Replace text before and after insertion point (all)