United Providence! Webinar: Conducting a School Time Analysis Tuesday, November 13, 2012

1. United Providence!Webinar: Conducting a School Time AnalysisTuesday, November 13, 2012

2. Webinar Objectives Learn how to use NCTL’s School Time Analysis Tool (STAT) to understand how your school is currently using time Understand how two schools have used the STAT process to make small tweaks and big changes to maximize learning time for every student, every day Make a plan to conduct the STAT at your school before Session 1 on December 6th!

3. How to engage in this webinar Please mute your phone during the presentation so we don’t hear any background noise Use the Chat function (lower right-hand corner of the screen) to ask questions and make comments throughout the webinar Ask questions directly during the Q&A

4. SevenEssential Elements High quality ELT schools leverage time to empower each student with the knowledge, skills, and experiences they need to succeed in college and career 1 Focused Schoolwide Priorities The STAT helps schools examine how a “typical” student currently spends time across four of these elements. 2 Rigorous Academics 3 Differentiated Supports 4 Frequent Data Cycles Examining how your school currently uses time is an important first step towards maximizing learning time – high quality ELT schools make every minute count! 5 Targeted Teacher Development 6 Engaging Enrichment 7 Enhanced School Culture

5. Maximizing Academic Learning Time Academic Learning Time Time students gain and retain subject knowledge • Instructional Time Instructional Time Time devoted to instruction Academic Learning Time • Allocated Class Time Allocated Class Time Total time in class Allocated School Time Total time in school • Allocated School Time Source: Elena Silva, “On the Clock: Rethinking the Way Schools Use Time,” Education Sector Reports, 2007.

6. Start With the Time You Have Now Current State: Pockets of Non-Learning Time Each Day End Goal: Maximizing Academic Learning Time for All Students How do we get from the current state to our end goal? • Essential but time consuming activities: • Taking attendance • Bathroom breaks • Transitions • Classroom procedures • Academic Learning Time is time students gain and retain knowledge • Routines and other non learning activities are highly efficient Assessing current time use is the first step to creating a culture that VALUES TIME Nearly all schools can identify existing time that could be better used The best expanded learning schools carefully rethink their entire schedule, rather than simply tacking on additional time

7. What are The Ways Time Breaks Down in Schools? 0 min 1950 min Weekly Allocated School Time per Week Purposed Time Non- Purposed Time Academics and Support Non Core Academics Other Academics and Support Non Core Academics -English -Math -Science -Social Studies -Foreign Lang. -Tutoring -Remediation -Targeted Supp. -Other -Phys. Ed. -Art -Music -Computers or Technology -Community Building -Advisory -Other -Lunch/Recess -Homeroom -Transitions between classes -Study halls or Homework -Other -In class transitions -Misc. interruptions -P.A. announcements -In class transitions -Misc. interruptions -P.A. announcements

8. How does the STAT Work? It’s a web-based tool where users enter data, “Turbo Tax-style”, on how their school uses time in 5 steps: STEP 1: Enter students’ start and end times, days per week, and days per year STEP 2: Break down how time is across a week for a “typical” student STEP 3: Make estimates about lost instructional minutes within classes due to daily interruptions STEP 4: Make estimates about lost instructional hours throughout the year due to special events

9. How does the STAT Work? • STEP 5: Let the tool do the math so you can see the results! Get a snapshot of how time is spent for a typical student across the day, week and year.

10. STAT Login Screen Access the STAT through this link: http://nctl.iontier.com/Login.aspx

11. Conducting a School Time Analysis

12. How do schools use information uncovered by STAT? Crawford Elementary School KEY STAT FINDING: Class before lunch lost 7 minutes each day so children can wash hands, totaling 21 hours of lost instruction each year. Action Steps 1. Reversed lunch and recess periods so students wash hands after recess instead of during class time Before After 2. Rotated subjects taught before recess and after lunch to lessen the impact of longer transition time on any one subject Unexpected Benefit: Change allowed more students to finish their lunch because they weren’t rushing to recess

13. How do schools use information uncovered by STAT? Smithfield Middle School KEY STAT FINDING: 36 minutes of each 6 hour day taken up by passing time, totaling 10% of daily allocated school time Action Steps 1. Established school wide goal to reduce passing time by 50% Before After 2. Reorganized students and teachers into 3 interdisciplinary clusters 3. Reconfigured classrooms by cluster 6 Minutes 3 Minutes Reduced passing time to 3 minutes, adding 1,800 minutes/year back into instruction

14. Checklist for Maximizing the Effectiveness of Time • In the Classroom • Protocols and classroom expectations are established for the start of the class period so that students can begin working immediately when they walk in. • Active learning and engagement occurs all the way from the beginning to the end of the class period. Minimal time is lost at the beginning and end of the class period for unpacking and packing up of materials and supplies. • Teacher uses a stop watch or other time keeping device to monitor time use and designate amounts of time for specific tasks. • Protocols and routines are established to minimize time lost on activities such as distributing materials, set up or clean up, moving from whole group to small group instruction, etc. • Interruptions such as PA announcements are kept to a minimum. • Protocols are established that limit trips to the bathroom and water fountain. • Teachers actively work to minimize disruptions and maximize engagement. • Students are actively rewarded for staying on task. • Other • Staff discuss strategies to improve the efficiency and effectiveness of certain routines. • Staff are rewarded for innovative ideas that maximize time on task. • Morning Arrival • Students arrive on time – tardiness is kept to a minimum through an effective rewards system. • First class period begins as soon as the bell rings. • Limited instructional time is wasted on routines involved in taking and reporting attendance. • If day begins with homeroom or advisory period time in that class period is highly effective – goals, activities and routines are clearly defined and aligned with school objectives. • Locker time is limited and just long enough for necessary preparations. • Transitions Between Classes • Students carry materials they need for multiple classes to avoid repeat trips to lockers. • Class locations are assigned to minimize travel time between classes. • Transitions are supervised and orderly to reduce disruptions and delays in starting the next class. • Time between classes is at a minimum. • Dismissal Time • Classes and active learning occurs all the way through the end of the school day (e.g. last class ends at 2:30 vs. 2:15 when dismissal is at 2:30). • End of day announcements are kept to a minimum to avoid disruption of last class periods.

15. Tips for Using the STAT Pick a “typical” student or group of students to get started Keep track of anything you classify as “other” Don’t lose sight of the goal: to get a snapshotof time use and start the discussion on how time can be used more effectively school-wide. Check out the STAT Users Guide for guidance, suggestions, and pitfalls to avoid!

16. Questions Please take this time to type in any questions you have on how to conduct the STAT, or to un-mute your phone and ask a question verbally.

17. Reminders: Your Next Steps By Session 1 on December 6, your team must: • Conduct an analysis of current use of time using the STAT. Please print and bring a copy for your team AND submit a report to NCTL. During Session 1, there will be time for your team to look at your STAT results and create an action plan to use existing time more efficiently and effectively.

18. Where Can I Find STAT Resources? Today’s webinar will be archived at www.timeandlearning.org/unitedprovidence If you have questions about using the STAT at your school please email: Joe Rull jrull@timeandlearning.org or Lisa Pryor lpryor@timeandlearning.org