Institute Management System

1. Institute Management System SARA Infotech (P) Ltd. Bombay, India.

2. Modules • Admission Management • Courses and Results Management • Student Information System • Facilities Management • Finance and Administration • Purchase • Stores • Repair and Maintenance • Payroll • Human Resources Development • Library Management System • Fixed Assets

3. Admission Management • Advertisement in the Media • Receipts of Application • Written Test • Interview • Selection/Rejection • Joining • Induction Training

4. Courses and Results Management • Degree/Diploma Offered • Batches of degree/diploma • Courses offered • Mapping of Degree/Diploma with Courses • Faculty Available for Different Courses • Course Calendar • Assignment of Faculty To Courses • Courses Undertaken By Students • Marks/Grade Obtained by Students • Feedback of Students • Feedback of Faculty • Degree/Diploma/Certificates issued

5. Student Information System Student Database oName, Addresses, Guardians oDate of birth, Sex, Religion, Caste oLast institute attended oMedical Data • Admission to Degree/diploma • Courses Undertaken • Marks/Grade Obtained • Results of Student • Certificates Issued • Status of Student - Current Student - Past student

6. Facilities Management • Facilities Database • Requirement of facilities • Availability of a facility • Assignment of a facility

7. Finance and Administration • Fees Structure of Degree/Diploma Courses • Fees Received From Students • Fees Not Received from Students • Students on Hold For Not Paying Fees • Scholarships Available and Their Conditions • Scholarship Paid or Credit Not Issued • Budget of the Institute • Approval of Budget • Receipt of Grants • Bills for Different Items/Services Purchased • Invoices of Items/Scrap sold • Receipt/Payment vouchers • Journal Vouchers • General Ledger • Trial Balance • Balance Sheet

8. Purchase Management • Maintain vendor details • Enter purchase agreements with vendors • Enter payment terms for vendors • Enter % tolerance for short/excess supply • Enter purchase requisitions, Purchase Requisition can have delivery schedule with date and time • Approve purchase requisition • Automatic generation of Purchase Requisitions for items below ROL • Maintain price list of vendors

9. Purchase Management(cont.) • Invite Quotations • Create & maintain purchase orders, with delivery schedule and delivery time • Enter acknowledgement of Purchase order • Amendment of purchase orders • Cancel purchase orders • Close purchase orders • Receipt of goods • Inspection of goods • Return sub-quality goods • Reject goods

10. Stores • Define details of items • Define multiple units of measure for an item • Define multiple stores and location (aisle, rack, bin) of items • Define Inventory Control policies • Receive material from vendors • Test material • Reject material if specifications are not correct • Receive returns from customers • Transfer material from one store to another • Enter store requisitions and issues to shop floor • Adjust physical inventory • On-line view inventory status • Buyer wise Item wise list

11. Repair and Maintenance • Planned maintenance • Breakdown maintenance • Condition based maintenance (Reading of Equipments) • Lubrication Schedule • Opportunity maintenance • Ad-hoc maintenance (Job card/Work Order) • Calibration of equipments

12. Payroll • Employee Data Maintenance • Monthly Pay slip Generation • Attendance & leave Management • Overtime • Income - Tax • Bonus • Superannuation • Gratuity • Loan Administration • Provident Fund

13. Library Management System • Books Type – Books, Magazines, Periodicals, C.D.s etc. • Books Master • Currently Issued to Student/Faculty/Party • Issue/Return of Books • Repair And Maintenance of Books • Repair And Maintenance of Furniture & Fixture • Purchase of New Books • Subscription For Periodicals / Magazines • Retirement of Damaged Books

14. Fixed Assets • Define Asset Categories. • Define Assets Sub-categories. • Define Additional Assets. • Define Depreciation rules for different Categories / Sub-categories of Assets. • Include Charges since Installation & Commissioning as part of Asset Cost. • Create Fixed Asset Records at the time of Purchase Bills entry. • Create and maintain Fixed Assets Data base. • Calculate Depreciation on Assets. • Sale of Assets. • Transfer of Assets from one location to another • Revaluation of Assets. • Scrap of Assets. • Generate entry for Balance sheet.