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CIPs

CIPs. Capital Improvement Plans. CIPs. Multi-year plans for major equipment, development, repair, and acquisition expenditures of $5000 (varies by community) and up. Manhattan Park and Recreation Department’s CIP process Prepared by MPRD staff for Dr. Sid Stevenson.

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CIPs

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  1. CIPs Capital ImprovementPlans

  2. CIPs Multi-year plans for major equipment, development, repair, and acquisition expenditures of $5000 (varies by community) and up

  3. Manhattan Park and Recreation Department’s CIP processPrepared by MPRD staff for Dr. Sid Stevenson • The CIP is a long range (often 5 years) planning tool for major expenses. It is similar to, but different than an operating budget which deals more with day to day expenses for a 1 year fiscal period. • It should be a reflection of the needs of a particular agency, department, unit or program

  4. CIP = large capital expenditures • Typically it will include all major projects such as • land and facility development • equipment purchases • land acquisition • for the planning period

  5. What constitutes a capital expense? • Exact dollar amounts will vary by agency, but inclusion of items below $2000 will rapidly become cumbersome for the agency. • Manhattan currently uses a figure of $5000 and a useful life of at least 1 year. • Others may require the item to be at least $10,000 and require a useful life of the planning period (5 yrs).

  6. A good CIP includes: • Identification and prioritization of needs • Helps to ensure a consistent level of service • forces planning and foresight • maximizes efficient and effective use of allocated funds • it will help ensure successful competition with other interested parties (e.g. City Dept’s) for scarce dollars. • It is a continuos, dynamic process

  7. Who is part of the planning process? • The citizens (constituents) • elected officials • relevant boards or committees • agency administrators • agency staff

  8. The CIP process varies by community by typically includes the following elements: • Input • from citizens (surveys, public meetings, and other avenues) • Preparation • Preparation by staff (identified needs and justification statements) • Approval • Adoption process - typically includes a public hearing or series of hearings as mandated by local ordinance

  9. Funding sources for CIP • General Fund • Propertytaxes (use varies widely but typically low for municipal park and recreation agencies) • Sales tax (if not dedicated) • Special taxes (lottery -Colorado, liquor - KS, dedicated sales) • Bonds • Revenue • General Obligation • Enterprise funds • Surplus Funds • Trusts • Grants • Donations • Special FUNDS of numerous types (e.g. Chickadee checkoff)

  10. Scope of responsibility • Divisional Level • Input is solicited from divisional crew members to determine operational needs. Requests at this level include equipment needs, facility improvements • Supervisory Level • The focus is on equipment and facility needs to maintain levels of service, modifications to accommodate proposed expansion of services and requirements to satisfy divisional goals • Administrative Level • requests here reflect the accumulation of their divisions, major land acquisitions, new facilities and infrastructure

  11. CIP links City of Manhattan CIP Budget 2011

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