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Workday Update

Workday Update. Wharton Change Agents Anna Loh Maureen McGinness Denise Mount Ann Perch. January 2019. Workday Goes live July 1, 2019!. Internal Communication. How many have had formal or informal conversations within departments?

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Workday Update

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  1. Workday Update Wharton Change Agents Anna Loh Maureen McGinness Denise Mount Ann Perch January 2019

  2. Workday Goes live July 1, 2019! Internal Communication • How many have had formal or informal conversations within departments? • Spread the word and direct to HCM-Workday website https://www.workday.upenn.edu/ • Working with HCM Team to review Wharton change readiness survey results and communication plan • Do you have Unique Payroll Situations or Systems in place to be reviewed? • Examples: Executive Education, Wemba, PHD Students • Contact Denise Mount dmount@Wharton.upenn.edu ASAP • Virtual learning sessions will provide users with additional opportunities to learn more about Workday • In person and virtual role-based training will be scheduled from late April through post go-live • Tip sheets and supplemental materials will be posted to the Workday@Penn website Internal Review of Wharton Activity Training News from Workday team 12-20-18

  3. Legacy Data Cleanup • HCM Team Provided Business Object Reports and Instructions to Review Data • Pending clearly defined guidelines and timeline from the HCM Team- • Audit team will assist with review and oversight of this project - first pass then ask for your assistance

  4. Legacy Clean up Lessons Learned • Be sure to assign a supervisor when anyone is hired into payroll • Address student roles that are no longer active (disable) or belong to another school (transfer to the school) • Some active and unpaid roles are valid as they require system/network access • Track and resolve temporary SSN numbers timely • Disable any roles for which the Term End Date has passed • Review Role Hours to confirm the worker has hours • Confirm that student workers do not have more than 20 hours on active roles. • It is possible that we will be contacting you to help us review Legacy Clean up Issues in January & February Next CAN Meeting 1-24-19 Town Hall in early 2019, Date TBD

  5. Thank You! & Questions?

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