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eSWT Online Salary/Wage Transfer Request System

eSWT Online Salary/Wage Transfer Request System. Current SWT Process. Hard Copy (supporting documents, memos, etc. are attached) Prepared within a Department Forwarded to approvers for signature Forwarded to Contracts & Grants (CG) or ISS for approval and processing

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eSWT Online Salary/Wage Transfer Request System

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  1. eSWT Online Salary/Wage Transfer Request System

  2. Current SWT Process • Hard Copy (supporting documents, memos, etc. are attached) • Prepared within a Department • Forwarded to approvers for signature • Forwarded to Contracts & Grants (CG) or ISS for approval and processing • If SWT is approved, it is keypunched into Banner • If SWT is rejected, it is returned to the preparer

  3. New eSWT Online System • Takes the current process and converts it to an online process • Via Self-Service Banner (similar to eCerts & SSB JV system) • Can be done as an independent SWT or as part of eCerts (for Effort Certification) • Allows for supporting documentation to be attached • Storage in Self-Service Banner • Eliminates the need for revised PARs (if effort certification is required) • Time-stamps effort certification (in the next eCert period) when SWT is approved/processed • PDF capability • Each eSWT is identified by a unique number (ex – SW000001)

  4. eSWT via AU Access

  5. eSWT via Self Service Banner

  6. Justification is mandatory

  7. Optional

  8. Salary/Wage Transfer Request Number

  9. Approval Process • Once submitted by the preparer, the eSWT is forwarded for approval to the appropriate individuals/departments via automatic email notification (similar to eCerts). Preparer From Dept/Unit/College To Dept/Unit/College CG/ISS • Preparer and Approvers are listed at the bottom of eSWT

  10. Email Notification >>> "Salary Wage Transfer" <salwtfr@auburn.edu> 1/25/2012 10:05 AM >>> 902XXXXXX Michael Mouse Actions are required for document SW000006 902XXXXXX Robert Cow Transferring Wages from 113500 Information Systems Support To access system training tools or to enter the salary wage transfer system or review available salary wage transfers, please go to eSwt at: http://www.auburn.edu/administration/business_office/cga/salarywagetransfers.html If you have problems accessing the system or have questions regarding this process, please send an email to salwtfr@auburn.edu or contact Contracts and Grants Accounting at 844-4847.

  11. Logged in as the preparer

  12. Logged in as P.I. or Co-P.I.

  13. Dean’s Office Approvals

  14. Dean’s Office Approvals

  15. Dean’s Office Approvals

  16. Personnel Search

  17. Personnel Search Identifies all employees for whom you are allowed to prepare salary/wage transfers.

  18. eSWT Document Search by Person

  19. eSWT Document Search by Person Fill in any of the text boxes

  20. eSWT Document Search by Person

  21. eSWT Document Search by FOAP

  22. eSWT Document Search by FOAP

  23. eSWT Document Search by FOAP

  24. Contacts, Comments & Questions Email: AU salwtfr@auburn.edu AUM swtransfer@aum.edu CG Accounting - AU 334-844-4847 CG Accounting - AUM 334-244-3716

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