Tracking Students with the National Student Clearinghouse

1. Tracking Students with the National Student Clearinghouse Joe Roof Regional Director National Student Clearinghouse

2. Perplexing Questions Do you have difficulty measuring the college success of your program participants? Do you wonder where these students actually enroll for college? •Do they persist? •Do they transfer? •Do they graduate? •What degree(s) do they earn?

3. National Student Clearinghouse With over 92% of all collegiate enrollmentsthe Clearinghouse is a source for answers What is the National Student Clearinghouse?

4. National Student Clearinghouse A non-profit organization serving as a centralized educational agent in fulfilling enrollment and achievement reporting needs to governmental, financial, student service and educational organizations

5. Our Beginnings Founded in 1993 as a not-for-profit organization in affiliation with several educational associations including AACRAO, NASFAA, COHEAO, NCHELP, et al.

6. National Student Clearinghouse History Background • Created to facilitate the flow of student enrollment information, specifically for student loan purposes. • Formerly, we were known as the National Student Loan Clearinghouse • In 1999, name changed to National Student Clearinghouse to emphasize services extending beyond student loans

7. Our Commitment As a non-profit organization, we are committed to provide the highest quality service to benefit students and the educational community

8. Mission Statement The mission of the National Student Clearinghouse is to facilitate the exchange and understanding of student enrollment, performance, and related information in support of the education community.

9. Helps high schools track the college success of their graduates Allows students to order transcripts online, track their student loans, obtain verification of their in-school status, and more Enables instant online academic verifications for employers, recruiters, background search firms & others Provides educational research & free outsourcing services to post-secondary institutions Automates deferment & enrollment reporting for financial aid providers & the Department of Education Enables state agencies & other educational organizations to study enrollment & degree completion patterns of students nationwide Partners

10. Clearinghouse Collegiate Services Core Service Student Self-Service StudentTracker Transcript Ordering DegreeVerify Electronic Transcript Exchange EnrollmentVerify

11. Participation • 3,300+ colleges and universities • 92%of nation’s enrollment(17.2 million currently enrolled students) • 100+ million current and former students • 2,000+ high schools

12. NSC’s Collegiate Coverage WA MT OR ND ME NH ID VT MN SD WY WI MA NY MI CT NV RI NE IA PA UT CA IL OH NJ IN CO DE WV KS MD VA MO KY DC AZ NC TN OK NM AR SC GA MS AL TX LA FL AK 95%+ Coverage 90%+ Coverage 85%+ Coverage PR HI < 85% Coverage

13. Core School Participation # Schools 3,341 Schools Clearinghouse member schools represent 92% of the nation’s college enrollment As of January 31, 2010

14. Total DegreeVerify Participation # Schools Over 1,800 schools participate in DegreeVerify, representing nearly 80% of all US college degrees As of January 31, 2010

15. 83 Million Historical 17 Million Active 100 Million Individual Student Records Constantly Growing Database + = Active records represent over 92% of all current higher education enrollments

16. Clearinghouse Data We receive data that is …

18. What is StudentTracker? • Educational research and analysis tool that puts the Clearinghouse database at your fingertips. StudentTracker StudentTracker

19. Privacy & Security • Release of student records by institutions to Clearinghouse is approved by U.S. Dept. of Education • Student Tracker approved as FERPA compliant by U.S. Dept. of Education • Only Directory Information is disclosed, where required • Student FERPA Blocks honored as required • Additional services designed with FERPA as top priority

20. So, where are your students? • BeforeStudentTracker, reliable information was often difficult to obtain. Students who transfer or who leave or stop out of college often require detailed follow up via: • Telephone searches • Mail searches • Contracting with a search service • If a state reporting system is used, it often will only be for the publics and certainly would not cross state boundaries. • These methods often resulted in missing or inconclusive data.

21. StudentTracker for Outreach • Allows program administrators to accurately track postsecondary enrollment of Outreach program participants

22. How StudentTracker for Outreach Works • Outreach programs subscribe to service • Clearinghouse provides program director and staff with online access • Staff members query student enrollment and degree data online

23. StudentTracker for Outreach • Questions answered include: • Where do program participants go to college? • How long do they stay in college?  • Do they transfer between colleges?  • Do they graduate from college?  • What courses of study are pursued and what degrees are earned?

24. StudentTracker for Outreach Benefits • Provides student level enrollment and degree data for required reporting • Extremely flexible and easy-to-use • 100 million student records archived • Degree and enrollment data available • Fully FERPA compliant

25. Demo StudentTracker for Outreach

26. Implementation Steps • Sign the StudentTracker for Outreach Programs Agreement and submit it with annual payment of $425. • Apply for a user name and password for each staff member who will be accessing StudentTracker for Outreach Programs. • The Clearinghouse will provide you with the appropriate form upon receipt of your signed agreement. • Begin using StudentTracker for Outreach Programs.

27. New Data Elements • Current major/CIP code • Institutional ID (multiple) • Middle name (if available) • Class standing (freshman, sophomore, etc.) • High school code (SAT/ACT combined list) • First time/Full-time student* • Degree seeking* • Gender* • Race/ethnicity* • Good student discount • Institutional email address • State student ID *Aggregate Reporting Only

28. Benefits of New Data Elements Will Improve Results of StudentTracker Queries as follows: • Class Level will help you understand persistence and differentiate between undergraduate and graduate enrollment. • CIP Code/Major will provide greater insight into student transfer and career decisions. .

29. Enhancements to StudentTracker for Outreach • New Data Elements will be added to reports once colleges begin reporting these data elements to the Clearinghouse. • Programs can request to send us files. If you have a large number of students to track, you can create an Excel file and receive your data back as a csv file.

30. For More Information Contact: Joe Roof, Regional Director National Student Clearinghouse Mail: 1407 Whispering Woods Way DeLand, FL 32724 Office: (386)- 740-0146 Cell: (386) 717-3977 Email: roof@studentclearinghouse.org

31. That’s StudentTracker for Outreach in a nutshell! Questions?