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Board Presentation Mobile Work Management Pilot Project Mike Beardslee, PMP, GISP

Board Presentation Mobile Work Management Pilot Project Mike Beardslee, PMP, GISP. October 14, 2010. Agenda. Strategic Plan/CIP Background Scope and Architecture Spending Plan/Procurement ROI Future Steps Recommended Board Action. Mobile Work Management Program.

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Board Presentation Mobile Work Management Pilot Project Mike Beardslee, PMP, GISP

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  1. Board PresentationMobile Work ManagementPilot ProjectMike Beardslee, PMP, GISP October 14, 2010

  2. Agenda • Strategic Plan/CIP • Background • Scope and Architecture • Spending Plan/Procurement • ROI • Future Steps • Recommended Board Action

  3. Mobile Work Management Program • Loudoun Water Strategic Plan Goal • Leverage technology to optimize business practices • Part of 2010 CIP

  4. Background • Current use of laptops in field • Clumsy, slow, require connectivity • Need for more efficient mobile platform • Automate data entry/management • Boost data integrity • Mapping and routing functions • Decrease windshield time, increase time on task • Improve customer service

  5. Background • Initial task order $48,036 to Gannett Fleming for Implementation Plan • Define phased approach • Recommend technical solutions • Foundation for new task order

  6. Task Order #3 • Pilot Project, $186,600 • Establish framework for mobile work management platform • Back office ‘middle-ware’ • Two mobile applications on iPhones/iPads • Hydrant Flushing • Meter Service Work • Completion in Q2, 2011

  7. Mobile User Applications Hydrant Flushing Meter Service Mobile Framework Middleware Mobile Middleware Business Applications Hansen Work Orders MUNIS Service Requests GIS Maps

  8. Mobile – CIP

  9. Procurement Actions Today 2010 2011 2012 $48k $186k $866k Task Order #1 Implementation Plan (Complete) Possible Future Mobile Implementation Phases - Separate Procurement(s) Task Order #3 Pilot Project Timeline

  10. ROI • 20% gain in efficiency through reduced mileage and associated costs • Hydrant flushing • $20k - $40k in labor savings • Intangible benefits (data integrity, etc.)

  11. Future • ROI Analysis • Procurement for additional mobile apps • Cross connection/backflow • Manhole checks • Easement maintenance

  12. Recommended Board Action • I move the Board approve Task Order No. 3 with Gannett Fleming for an estimated not to exceed cost of $186,600 and authorize an approximate 10 percent contingency to be controlled by the General Manager, for an authorized budget ceiling not to exceed $205,000 without further Board approval.

  13. Questions?

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