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Overview - IEEE Geographic Unit Operations

Overview - IEEE Geographic Unit Operations. Dan Toland June 2008. IEEE Organization. MEMBERS. Board of Directors. Assembly. PSPB. IEEE-USA. Educational Act. S tandards Assoc. MGA. Technical Act. Executive Comm. . Regions & Sections . Societies & Tech. Councils.

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Overview - IEEE Geographic Unit Operations

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  1. Overview - IEEE Geographic Unit Operations Dan Toland June 2008

  2. IEEE Organization MEMBERS Board of Directors Assembly PSPB IEEE-USA EducationalAct. Standards Assoc. MGA Technical Act. Executive Comm. Regions & Sections Societies & Tech. Councils Staff& Society Executive Directors

  3. Geographic & Technical Unit Relationship Technical Activities Board Parents - WIE, Consultants, LMC, GOLD IEEE Societies/ Technical Councils

  4. Region, Area & Geographic Council • Region (10) • All parts of the world are in a Region. • Established to help manage the activities of the IEEE Sections. • Areas • Established as parts of a Region – management and administrative organizational unit of the Region • Geographic Councils (18) • Formed by two or more Sections to help achieve common goals (i.e. produce newsletter, conduct joint meetings). • Report to the Sections that formed it.

  5. Sections & Subsection • Section (326) • Basic operating geographic organizational unit of IEEE • Formed by the MGA Board • Need at least 50 members to form a Section • Subsection (34) • Subunit of a Section • Need at least 20 member to form a subsection

  6. Technical Chapters • A subunit of a Region, Section, Group of Sections or a Geographic Council • Established by a group of 12 or members of an IEEE Society • Responsible to both the Geographic Unit and the Technical Unit • 1,883 as of 31 Dec 2007

  7. Affinity Groups • A non technical subunit of a Region, Section, Group of Sections or a Geographic Council • Established by a group of 6 or more IEEE members • Responsible to both the Geographic Unit and to the parent organization • 277 as of 31 Dec 2007

  8. IEEE Sections By Region R7 – 20 R1 to 6 – 165 R10 – 56 R1 – 22 R2 – 20 R3 – 41 R4 – 23 R5 – 24 R6 – 35 R8 – 52 R9 – 33 165 – USA 161 – Non USA

  9. Geographic Unit Relationships • Regions oversee Sections • Sections oversee Subsections, Chapters, Student Branches and Affinity Groups • Councils are comprised of Sections, and exist at the pleasure of the member Sections • Some Councils (but not all) have Chapters and Affinity Groups, and therefore oversee them

  10. Geographic Unit Relationships • Affinity Group Parents also oversee Affinity Groups • Women In Engineering (WIE) • Consultants’ Networks • Graduates of the Last Decade (GOLD) • Life Members Committee • Student Branches oversee Student Branch Chapters • Societies also oversee Chapters and Student Branch Chapters

  11. IEEE Sections • Sections provide a community of colleagues • Members build a network through local Section, Chapter, Student Branch activities • Develop new skills by taking an active role • Gain management, teamwork and leadership experience • Gain recognition for accomplishments and recognize the achievements of others

  12. Section Size by # Members - All Regions(not including Student)(out of 325 Sections – 31 Dec 2007) Average = 912 Santa Clara Valley (R6) is the largest Section – 12,754

  13. Required Reports for Geographic Units • In order to receive funding from MGA Board, units must submit the following: • Financial Report • Officer Report • Meeting Reports (all units) • Section, Subsection, Technical Chapters & Affinity Groups • All financial activity & officers should be reported through the Section, including that of subunits • 10% bonus if all reporting submitted no later than end of third week in February

  14. Officer Confirmation Reports • Even if there are no changes, must report officers on annual basis • IEEE Membership must be current. • Membership Grade – Graduate Student, Member, Senior, and Fellow grades qualify • Must reside in the geographic area. • Chapter Officers - must be a member of the Chapter's Society. Joint Chapters only required to be a member of one of the Societies. • www.ieee.org/officer_report • MGA Contact – Joe Hale (j.hale@ieee.org)

  15. Meeting Reports • Submit electronically (www.ieee.org/L31) • Can be submitted at any time but the unit will not receive credit for meetings reported after their rebate has been distributed. • Report all Meetings • Categories • Technical (Educational Topics, Tutorials) • Non-Technical (Professional/Career, Social) • Administrative (ExCom Meetings) • MGA Contact – Peggy Kovacs (p.kovacs@ieee.org)

  16. Meeting Requirements • Sections & Subsections • At least 5 technical, non-technical or administrative meetings • Chapter • At least 2 technical meetings • Affinity Groups • At least 2 technical, non-technical or administrative meetings

  17. Contiguous Section Members • Is granted as requested by IEEE members who would prefer to be associated with a geographically neighboring Section instead of the one assigned. • Form available on web or for email attachment • MGA Contact: Contact: Joe Hale

  18. Geographic Unit Formations • Formed via Petition that is approved by the MGA Board • Section; Subsections; Technical Council; Chapter; Affinity Group; Student Branch and Student Branch Chapters • MGA Contact: Joe Hale http://www.ieee.org/web/geo_activities/units/forms_petitions/index.html

  19. Recognition Products & Supplies • Banners, Certificates, Officer pins, and Plaques. • For volunteers only • MGA Contact: Donna McClelland • Order online available http://www.ieee.org/web/geo_activities/units/products/index.htmlv

  20. Certificates

  21. Plaques

  22. Section or Chapter Chair Pins

  23. Section/Chapter/Affinity Group Meeting Summary • 12,133 - Total meetings • Over 315,000 participants • Average attendance = 37 • Average meetings per Section = 38 • 9,198 Technical meetings (75% of total) • Includes technical, professional, social, educational & administrative topics

  24. IEEE Member & Geographic Activities Helping Sections to Service Members SAMIEEE – Volunteer access to member data & demographics EWH – Web Hosting for over 1,150 units e-Notice - Electronic newsletter subscription service – 522 units enrolled (Regions, Councils, Sections, Subsections, Chapters, Societies, Student Branches and Conferences) Providing Member Relationship Management Enabling Member Communications

  25. IEEE Member & Geographic Activities vTools • Provide IEEE organizational units with web-based tools to manage their ongoing activities • Tools will include OUMgt: Meetings, WebInABox, Finance, Demographics, Elections, and others. • This project is made possible by volunteers’ efforts with support and assistance from IEEE Staff

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