Recovery and Redundancy of Transportation Management Centers Contract No. DTFH61-01-C-00181

1. Recovery and Redundancy of Transportation Management CentersContract No. DTFH61-01-C-00181

2. PB Farradyne 2 Presentation Overview Project Purpose Key Issues Project Tasks Project Approach Key Milestones Action Items and Next Steps Project Team Project Contacts

3. PB Farradyne 3 Project Purpose TMC Pooled Fund Study Project Develop a Technical Document that: Provides guidance and recommended practices on planning, developing, and implementing recovery and redundancy plans Characterizes recovery and redundancy within the TMC environment Makes clear why recovery and redundancy is important Recommends best practices Offers lessons learned Offers practical solutions

4. PB Farradyne 4 Key Issues Underlying issues of catastrophic events: Loss of infrastructure Loss of key personnel Loss of systems Community-wide disaster Risk mitigation strategies: Redundancy of staff, systems, field devices and communications Documentation of SOP’s and EOP’s System testing and exercises Physical and electronic security

5. PB Farradyne 5 Project Tasks and Approach Task A: Annotated Outline, References, and Work Plan Literature review On-site interviews Annotated outline Task B: Produce Technical Documents Technical document mockups Draft and final technical documents Task C: Outreach Material and Distribution Plan Project fact sheet Presentations Distribution plan

6. PB Farradyne 6 Task A Approach – Literature Review Initial literature search will cover material related to the underlying issues of recovery and redundancy Will include technical documents related to security and cybersecurity May include additional reports gathered from on-site visits

7. PB Farradyne 7 Task A Approach - On-Site Interviews Ten (10) TMC’s including: State transportation operations centers Regional transportation operations centers State Homeland Security Fusion Center Focus of interviews will be on experience in terror attacks, weather events, and other emergencies Draft questions will be prepared prior to the site visits and revised, if necessary, following interviews

8. PB Farradyne 8 Task A Approach – On-Site Interviews TRANSCOM VDOT NOVA District Smart Traffic Center Seattle TMC West Palm Beach TMC TravInfo TMC Baton Rouge, LA TMC Kentucky Statewide TMC and Homeland Security Fusion Center Minneapolis TMC Boston / Central Artery TMC Atlanta TMC

9. PB Farradyne 9 Task A Approach - Annotated Outline Initial, Draft and Final annotated outline will focus on: High-level issues Key components Themes Messages Chapter and section organization COTM / TMC PFS Conference Calls to discuss / address comments to initial, draft and final annotated outlines

10. PB Farradyne 10 Task A Deliverables Project kickoff meeting and presentation Project fact sheet List of technical references Detailed work plan Initial, draft, and final annotated outlines

11. PB Farradyne 11 Task B Approach - Technical Document Prepare three (3) technical document mock-ups to show alternative presentation methods of technical information Draft / Final technical document will be based on the annotated outline COTM / TMC PFS Conference Calls to discuss / address comments to: Technical Mockups Draft Technical Document

12. PB Farradyne 12 Task B Approach - Technical Document Draft technical document will tie together the work conducted to this point (example below)

13. PB Farradyne 13 Task B Deliverables Three technical document mockups Draft technical document Final technical document

14. PB Farradyne 14 Task C Approach - Outreach Materials A fact sheet will be provided for use by the COTM and TMC PFS members through the project The fact sheet will summarize: Project significance Project purpose Intended audience Key challenges Key topics Recommended mitigations strategies Project deliverables Project contacts

15. PB Farradyne 15 Task C Approach - Outreach Materials Presentation materials will include slides and speaker notes when requested A project presentation will be prepared as a 15-minute overview for a general audience. The subject presentation will provide more detailed technical information geared towards executives, managers, and technical staff of TMCs

16. PB Farradyne 16 Task C Approach - Distribution Plan The distribution plan will be used to raise the level of awareness of availability of the technical document Distribution channels are anticipated to include: FHWA Resource Centers FHWA Division Offices Electronic notice to TMC officials List of agencies, organizations, and web sites

17. PB Farradyne 17 Task C Deliverables Project fact sheet Project presentations Subject presentations Distribution plan

18. PB Farradyne 18 Key Milestones

19. PB Farradyne 19 Task A

20. PB Farradyne 20 Task B

21. PB Farradyne 21 Task C

22. PB Farradyne 22 Action Items and Next Steps Project Kick-off Meeting Minutes Incorporate fact sheet, list of references, and work plan comments Commence: Literature review Questions for on-site interviews TOC on-site interviews Initial annotated outline

23. PB Farradyne 23 Project Team FHWA Raj Ghaman, COTM PB Farradyne Jeffrey Arch (Project Manager) Andrew Iserson (Technical Director) Cary Vick (Advisor) Robert Murphy (Advisor) Cliff Conklin (Advisor) David Howell (Advisor) Nu Rosenbohm (Team 1) Susan Armstrong (Team 1) Don Correll (Team 2) Noah Goodall (Team 2)

24. PB Farradyne 24 Project Contacts Raj Ghaman Contract Office Task Manager (COTM) Federal Highway Administration Turner Fairbanks Highway Research Center Phone: 202-493-3270 Fax: 202-349-3419 Raj.Ghaman@fhwa.dot.gov Jeffrey P. Arch, P.E Task Order Manager PB Farradyne Phone: 301-816-1859 Fax: 301-816-1859 Arch@pbworld.com