EMS Development Course for Government Agencies

1. EMS Development Course for Government Agencies

2. Welcome Julie Woosley, EMS Development Course Coordinator, DPPEA Course Meeting 1: July 24, 2001 • Julie - Course overview; developing your EMS Team; odds and ends • Beth Eckert, City of Gastonia - Benefits Lunch • Beth Graves, DPPEA – ISO 14001 Standard • John Burke, DPPEA - Initial environmental review • Julie – Getting started with implementation; benefits; environmental policy statement; homework This morning: This afternoon:

3. Introductions DPPEA • Julie Woosley, EMS Development Course Coordinator • Beth Graves, EMS Project Coord. • Barb Satler, Pork Producers EMS Project Coord. • John Burke, EMS Pilot Project Coaches Participants

4. Course Schedule • Webpages: Course: http://www.p2pays.org/iso/govcourse/ and more resources: http://www.p2pays.org/iso/ • Dates – Tuesday ok? • Extend days to 4 PM ok? • No such thing as a free lunch • Locations? • Raleigh always? Move around NC? • Central NC, Western NC? • Limited by free space

6. Ready to Enter New Territory? Don’t Forget Your BACK PACK!

7. Expectations of Participants: YourBACK PACK! • Be enthusiastic • Attend all courses • Complete homework and bring to course • Keep in touch with your coach • Persevere • Ask for help • Be Creative • Keep developing your EMS between course meetings and after the course ends

8. What We Can Offer You • Coach • Website • Staff experience, support • Development Tools • Speakers who have implemented an EMS • Speakers to help you integrate pollution prevention techniques into your EMS • Free technical assistance and training • A forum to help each other; contacts • Publicity • Certificate of completion

9. Publicity • What form? • Press Release(s) – individual or separate? • Now or at course end? • Fact sheet • Case Studies • Use of your facility name in Division publications • When? • now • middle of class, once underway • at graduation • all of the above

10. What You Can Do for Us • Share your EMS policy statement, manual, and development tools to help us teach others • Let us write a case study about your EMS or related projects and activities • Be an advocate

11. Getting Started • The ISO 14001 Standard • our guide for this development course • EMS Team • Drawing your “Fenceline” • Benefits • This afternoon: “Road maps”

12. The ISO 14001 Standard • The standard is copywritten and must be purchased • Three sources in U.S.: see http://www.p2pays.org/iso/isoinfo.htm

13. Developing Your EMS Team • EMS Coordinator – Project Champion • Team Members: What to consider • Who is enthusiastic? • Size of facility – how big a team? • Departments/Buildings/Management/ Staff involved – are all represented? • A cross-functional team will help to ensure that the EMS is both practical and effective • Involvement builds commitment and “ownership” of the EMS • Include contractors, suppliers, and other external parties? Don’t leave it all for the “environmental guy”!

14. EMS Team • Initial EMS Team Meeting • EMS background training • Management support • Objectives in implementing an EMS • Role of EMS Team • Responsibilities • Include contractors, health/safety? • Timeline • Ways to get started – “road maps” • Meet frequently at first to work on course homework: • Initial environmental review, legal requirements, policy statement

15. Use of Consultants • Look at your resources first - you may or may not choose to hire consultants • Get references and check. Look for experience with small organizations • Use consultants for resources, examples, experience An EMS developed by consultants “in isolation” will not work. Your own people need to be involved in the development process.

16. Drawing your “Fenceline” • Project Scope: Where to implement your EMS • Department • Building • Process • Start small, then expand – “pilot” • If you start too big, it’s easy to get frustrated and overwhelmed and quit • Why are you implementing an EMS?

17. Why Implement an EMS?To get your environmental ducks in a row! • Struggling to stay in compliance and keep track of regulations/laws • Env. management just one of many responsibilities • Establish a framework to move beyond compliance • Vehicle for positive change; improved employee morale, enhanced public image • Employee turnover • Many individual parts may already be in place – just need to unify under the EMS umbrella!

18. Why Implement an EMS? (cont.) • Helps to identify the root causes of environmental problems. • better to make a product right the first time • cheaper to prevent a spill • cost effective to prevent pollution • Trade and competitive issues • inconsistency in environmental regulation and enforcement

19. Why ISO 14001 at Konica • Corporate Directive to Certify in 1998 • Increased Efficiency & Reduced Costs • Improved Environmental Performance • Enhanced Public Image • Increased Employee Awareness & Involvement • Better Knowledge Preservation & Transfer • Enhanced Image with Regulators

20. Why at Charleston Public Works • Problems faced: • aging infrastructure • more stringent environmental laws and regulations • customer interests • limited resource base (human and financial) • private sector competition

21. Charleston: Benefits • Operating costs at the water plant reduced $175,000 by using only necessary equipment • Records management costs reduced 10% for 1999 • Employees and managers are more aware of the environmental policy and their role in it • EMS is "System Dependent" rather than "Person Dependent" • It helps drive continual improvement • Customer inquiries are handled efficiently • Strengthens CPW’s record of leadership

22. CPW: More Benefits • Aspects identification has greatly improved employee awareness and involvement • Skill-based knowledge of the staff has substantially increased • Operational deficiencies have been identified

23. Electrical Improvements: ASMO • Changed Habits: Turn machines, fans and task lights off when not needed. • Discontinued use of infrared oven. • Turn off PC’s at end of work day. • Applied for and received new tariff option with CP&L. (LGS-RTP) Large general service - real time pricing • Installed POW R command lighting panels. • Installed programmable control of 17 HVAC Systems.

24. Water Use Improvements: ASMO • Cut back volume on sinks, Bradley basins and toilets. • Installed new flush valves. • Posted conservation notices on restroom doors. • Communicated daily draught status with tips in daily bulletins. • Further tweaked counter-flowing and volume at Paint Line Pretreatment. • Extended interval on dumping cleaner tanks (without sacrificing quality)

25. Generally Reported Benefits • Cost Savings • Reduced Liability/Improved Compliance • Better planning • Better public image/customer trust • Enhanced employee awareness/increased knowledge and skill of employees • Deficiencies identified • Changed habits of employees • Enhanced cooperation between employees and separate departments

26. Potential Costs: Internal – Labor Manager time Employee time External Outside training Consultants (opt.) Travel to this course Potential Benefits: Improved env. performance Enhanced compliance Prevention of pollution Increased efficiency Reduced costs Enhanced public image Enhanced relationship with regulators Employee awareness of env. issues and responsibilities Decreased loss of knowledge, dec. operating problems when employees leave/ are on leave Management confidence Employee pride Image as a leader/ innovator EMS Costs and Benefits

27. Are you ready? Let’s get started . . .