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M&E System Strengthening Tool Workshop on effective Global Fund Grant

M&E System Strengthening Tool Workshop on effective Global Fund Grant negotiation and implementation planning 22-25 January 2008 Manila, Philippines Monitoring & Evaluation. Agenda. Quick reminder of the MESS Tool Update on implementation in the region. Introduction/Reminder.

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M&E System Strengthening Tool Workshop on effective Global Fund Grant

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  1. M&E System Strengthening Tool Workshop on effective Global Fund Grant negotiation and implementation planning 22-25 January 2008 Manila, Philippines Monitoring & Evaluation

  2. Agenda Quick reminder of the MESS Tool Update on implementation in the region

  3. Introduction/Reminder Objectives of the MESS Tool • Guide strategic investments in M&E for grant signature or in existing grants • Identify M&E capacity gapsand corresponding strengthening measures • Ensure that investments in M&E are based on identified weaknesses and contribute to the strengthening of the National Systems • Enhance the quality of programmatic data to improve program management and to support PBF

  4. Global Fund time-line perspective Integration in the Life-cycle of Global Fund Grants Grant Negotiation Phase 2 Grant Y1 Y2 Y3 Initial Assessment Periodic re-assessments Self-assessment : identify capacity gaps, strengthening measures and TA needs (if any), and guide investment in M&E Periodic self-assessment after Year 1: evaluate strengthening of M&E Systems

  5. Content and structure The M&E Systems Strengthening Toolassesses 3 areas: M&E Strengthening Tool Purpose 1- M&E Plan • To assess the strength of the Monitoring and Evaluation (M&E) Plan. • To assess the capabilities of the Management Unit (PR) to manage data related to the implementation of the Grants. 2- Data-managementcapacities of the Management Unit (PR) • To assess the strengths of the data-collection and reporting systems per Program Area, including the ability to report valid, accurate and high quality data related to implementation. 3- Data-collection and reporting systems per Program Area (e.g., ARV, DOTS)

  6. Organization CCM Chair or Vice-Chair If the Global Fund is supporting the National Program PRs In all other cases (but plans need to be presented and discussed with CCM) Participation National Program for the Disease All PRs - i.e., New, Repeat and Existing PRs (Program Managers and M&E Experts) Relevant SRs (Program Managers and M&E Experts) Government Agencies (MoH, HIS, Central Bureau of Statistics, Policy, etc.); Technical Partners (e.g., WHO, UNAIDS, UNICEF) Other Donors (e.g., World Bank, PEPFAR) And others, as appropriate (NGOs, etc.) LFA (as observer) Facilitation Funding In-country facilitator chosen by the country (eg., WHO, HMN Focal Points, UNAIDS) M&E Budget from existing Grant Agreements Summary: organization of workshop Organization of a Stakeholder Workshop Duration Between 2 and 4 days - depending on the component assessed As Appropriate

  7. Global Fund Share the relevant tools and procedures with the PR Support self assessment process and answer questions from the countries. Review the completed tool and negotiate appropriate costed Action Plan with PRs. CCM Chair or Vice-Chair Co- organize the stakeholder workshop. Principal Recipient(s) Co- organize the stakeholder workshop. Pre-complete the tool in advance of the workshop. Participate in the workshop. Present appropriate costed Action Plan with Global Fund. LFA Participate in the workshop. Support GF in review of completed tool and costed Action Plan. Participate in the stakeholder workshop. Provide assistance in completion of tool. In-country Partner Roles and Responsibilities Roles and Responsibilities

  8. Expected Results Costed Action Plan to address M&E weaknesses and shortcomings • Strengthens and weaknesses of the PR’s Monitoring and evaluation system identified • Needs for technical assistance identified • Costed Monitoring and Evaluation Plan developed • Information gathered to inform Grant negotiations and throughout the lifetime of the Grant • Agreement among in-country partners to share initiatives and funding

  9. and most importantly This is the beginning of a process… → Key to follow-up on the implementation of the action plans

  10. Update on implementation in the region

  11. Decision tree on implementation Yes Yes PR implements comprehensive/participatory M&E assessment (ideally using M&ESS Tool) National M&E assessment conducted in approx. last 2 years PR is a National Program Coordinating Authority or relevant Ministry LFA uses the M&E assessment results as main source document and completes Repeat or New PR Assessment report PR does not need to implement a new M&E assessment Yes PR only to complete the M&ESS Tool in a simplified process LFA i) verifies/validates results; and ii) completes Repeat orNew PR Assessment report using the findings from the assessment No No LFA i) participates in the stakeholder workshop as an observer and ii) uses the M&E assessment results as main source document and completes Repeat or New PR assessment report

  12. Outstanding implementations for Round 7

  13. Comments & Questions?

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