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Food and Nutrition Service Payroll Support and Time Recording

Food and Nutrition Service Payroll Support and Time Recording. Course Objectives. At the end of this course, participants will be able to: Describe payroll Create absences and attendance Interpret basic payroll data Execute relevant reports. Payroll Area BB Calendar – 2008 (DRAFT).

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Food and Nutrition Service Payroll Support and Time Recording

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  1. Food and Nutrition ServicePayroll Support and Time Recording

  2. Course Objectives At the end of this course, participants will be able to: • Describe payroll • Create absences and attendance • Interpret basic payroll data • Execute relevant reports

  3. Payroll Area BB Calendar – 2008 (DRAFT) BB  Most non-instructional, 241/242 day, and color track instructional

  4. Transaction Codes

  5. Infotypes

  6. PT50: Quota Overview Display sick, vacation, comp time, and military quotas for a specific employee:

  7. PT50: Quota Overview The employee’s information displays: 1 2 3 4

  8. PT50: Quota Overview The Absence quotas tab displays the detailed quota information: 5 6 7

  9. PT50: Quota Overview The Accrual information tab displays the detailed accrual information: 8 9

  10. Demonstration PT50: Quota Overview Let’s verify the amount of leave Consuela Stone has available. Using transaction PT50, let’s find the following: • Sick leave remaining • Vacation leave remaining • Military leave remaining

  11. Simulation PT50: Quota Overview Let’s verify the amount of leave Felicity Johnson has available. Using the simulation for transaction PT50, let’s find the following: • Sick leave remaining • Vacation leave remaining • Military leave remaining

  12. Exercise PT50: Quota Overview You want to verify the amount of leave Mary Jackson has available. Using transaction PT50, enter her personnel number from the data sheet and find the following: • Sick leave remaining • Military leave

  13. CAT2: Record Working Times Options for entering time in CAT2: • No Cost Override (BCPS-2) – time entered will be charged to the standard budget for the employee’s position • Secondary Position – time entered for the employee’s secondary position/assignment

  14. CAT2: Record Working Times – No Cost Override Maintain time sheets to add, change, and delete attendance and absence per employee: 1 2

  15. CAT2: Record Working Times – No Cost Override Select the variant to choose employees for whom you wish to enter time: 3

  16. CAT2: Record Working Times – No Cost Override 7

  17. CAT2: Record Working Times – No Cost Override Record time for employees: 8 9 10 11

  18. CAT2: Record Working Times – No Cost Override Record time for employees: 16 15 13 14 12

  19. Demonstration CAT2: Record Working Times – No Cost Override Let’s enter time for Thomas Smith, Felicity Johnson, Eva Garcia, and Donna Miller. Using transaction CAT2, enter the following time for Monday of this week: • Thomas: 6.0 ABS • Felicity: 2.0 REG • Eva: 5.0 SCK & 2.5 PLV • Donna: 7.5 VAC

  20. Simulation CAT2: Record Working Times – No Cost Override Let’s enter time for Barron Marco, Sean Winton, and Consuela Stone. Using transaction CAT2, enter the following time for Tuesday, February 19th: • Barron Marco:10 hrs VAC • Sean Winton: 7.5 hrs SPR • Consuela Stone: 2.5 hrs REG

  21. Exercise CAT2: Record Working Times – No Cost Override You need to enter time for Mary Jackson. Using transaction CAT2, select her personnel number and enter the following time: • Monday: 2.5 SCK, 1.75 PLV • Tuesday: 4.25 PLV • Thursday: 2.0 OTP (special function)

  22. Instructions for Adding Text in CATS Timesheet

  23. Instructions for Adding Text in CATS Timesheet

  24. Instructions for Adding Text in CATS Timesheet

  25. Instructions for Adding Text in CATS Timesheet

  26. CAT2: Record Working Times – Secondary Positions 1 2

  27. CAT2: Record Working Times – Secondary Positions Select the variant to choose employees for whom you wish to enter time: 3

  28. CAT2: Record Working Times – Secondary Positions Record time for employees: 8 9 10 11

  29. CAT2: Record Working Times – Secondary Positions Record time for employee: 17 16 12 13 14 15

  30. Demonstration CAT2: Record Working Times – Secondary Positions Let’s enter time for Lillian May for her additional extended day with student contact assignment. Using transaction CAT2, select her personnel number from the data sheet and enter the following time for Monday of this week: • RGR = 2.5 hours

  31. Simulation CAT2: Record Working Times – Secondary Positions Let’s enter time for Karen Simpson for her additional assignment asa substitute teacher for Nob Hill. Using transaction CAT2, select her personnel number 90009 and enter the following time for Monday, February 4th: • RGR = 4.50 hours • Position # = 80032049

  32. Exercise CAT2: Record Working Times – Secondary Positions You need to enter time for the additional assignment for Yvonne Hilliard. Using transaction CAT2, select her personnel number and enter the following time for Monday of this week: • RGR = 5.25 hours

  33. CAT2: Record Working Times-Changes/Deletions Maintain time sheets to add, change, and delete attendance and absence transactions per employee: 1 2

  34. CAT2: Record Working Times – Changes/Deletions Select the variant to choose employees for whom you wish to enter time: 3

  35. CAT2: Record Working Times – Changes/Deletions Note the time entered for Monday, January 28th: 8 9 10 11

  36. Demonstration CAT2: Record Working Times – Changes/Deletions Let’s modify the time entered for Thomas Smith, Felicity Johnson, Eva Garcia, and Donna Miller. Using transaction CAT2, enter the following time for Monday of this week: • Thomas: 6.0 ABS – Delete hours • Felicity: 2.0 REG – Change to 2.5 hours • Eva: 5.0 SCK & 2.5 PLV – Delete hours • Donna: 7.5 VAC – Change to SCK

  37. Simulation CAT2: Record Working Times – Changes/Deletions Let’s modify the time entered for Barron Marco, Sean Winton, and Consuela Stone. Using transaction CAT2, make the following changes/deletions. • Barron Marco:10 hrs VAC – Delete hours • Sean Winton: 7.5 hrs SPR – Change to 5.0 hours • Consuela Stone: 2.5 hrs REG – Change to 3.0 hours

  38. Exercise CAT2: Record Working Times – Changes/Deletions You need to modify the time entered for Mary Jackson. Using transaction CAT2, select her personnel number and change the following: • Tuesday: 4.25 PLV – Delete hours • Thursday: 2.0 OTP – Change to 2.5 hours (special function)

  39. CAT2: Termination Procedure • Create PLV record for two weeks from the termination date • Contact the Payroll Department to lock the employee record NOTE: This process is replacing PA40 Stop Payment Action

  40. Payroll Support

  41. Transaction Codes & Infotypes

  42. PA20: Display HR Master Data 1 2 4 3 5

  43. Object Manager 2 1 3 4 5 6

  44. Object Manager

  45. Infotype 0007: Planned Working Time 1 2 3

  46. Infotype 0014: Recurring Payments/Deductions 1 2

  47. Infotype 0015: Additional Payments 1 2

  48. Infotype 0019: Monitoring of Tasks 1

  49. Infotype 0041: Date Specifications 1 2

  50. Infotype 0554: Hourly Rate per Assignment 1 2

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