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ICS Structure Update

Explore effective ICS structures, job prerequisites, and lessons learned from the Multi-State Partnership for Security in Agriculture workshop. Review key positions and state communication strategies.

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ICS Structure Update

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  1. ICS Structure Update Developed with funding from the Multi-State Partnership for Security in Agriculture

  2. Workshop Objectives • Present overview of the Multi-State Partnership for Security in Agriculture project • Review lessons learned from the HPAI outbreak

  3. Workshop Objectives (continued) • Review ICS structures • Update the organization’s ICS structure • Develop job prerequisites for key ICS positions

  4. 2015 Highly Pathogenic Avian Influenza • December 2014 - June 2015 • 21 states impacted • 211 commercial and 21 backyard premises • Depopulation of 7.5 million turkeys and 42.1 million egg-layer and pullet chickens • Cost over $950 million

  5. Who Responded to HPAI? • United States Department of Agriculture • State Departments of Agriculture • Local Emergency Management • Industry • Others

  6. MSPSA After Action Review Project • Lessons learned from 10 states • Interviews or reviews of written After Action Reports • Focus on state and local challenges that could be addressed through facilitated discussion

  7. MSPSA After Action Review Project (cont.) • Project identified four priority topics for states • ICS structure improvements • Local communication • State communication • State contracting improvements • This workshop deals with ICS structure improvements

  8. ICS Lessons Learned • ICS training needed prior to response • Several states indicated that many of their personnel had not attended basic ICS training • Other state agencies provided personnel not familiar with ICS

  9. ICS Lessons Learned (continued) • Additional positions/personnel needed • States needed more people • Start large to assist with management • Increase use of deputy positions, especially for Planning and Operations • Case Managers needed to assist with farms • Create task forces or strike teams • Depopulation and disposal were two examples

  10. ICS Lessons Learned (continued) • Job descriptions and required skills • Positions were difficult to fill because individuals were not familiar with the requirements for the position (i.e., which positions require agriculture experience and which do not) • Key players in the ICS structure should be pre-identified. These individuals should exercise and train together.

  11. ICS Structure Review

  12. Section Objectives • Review example ICS structures • Basic structure • Agriculture examples • Review the Department’s current structure • Discuss updates

  13. Basic ICS Structure

  14. State Example 1

  15. Policy Group Example 2a

  16. Command and General Staff Example 2b

  17. Operations Section Example 2c *Teal boxes represent positions in the field

  18. Survey Strike Team Example 2d

  19. Sampling Strike Team Example 2e

  20. Surveillance Branch Example 2f

  21. Planning Section Example 2g

  22. Logistic Section Example 2h

  23. Finance/Admin Section Example 2i

  24. Our Current ICS Structure • Insert an example of your current structure

  25. Updating Your ICS Structure • If your state responded to HPAI or other agricultural emergency, what gaps have you identified in your planned ICS structure? • If your state has not responded to an agriculture emergency, based on the discussion of lessons learned from the HPAI response or other factors, what gaps have you identified in your planned ICS structure?

  26. Updating Your ICS Structure (continued) • Should the positions identified in the first two questions be added to the Department’s ICS structure? • How should they be included in your structure? Under what section, branch, etc.?

  27. Updating Your ICS Structure (continued) • Is the ICS structure disease specific (i.e., will there be a different structure for HPAI versus FMD)?

  28. Updating Your ICS Structure (continued) • Are there standing task forces and/or strike teams that should be established? If so, what tasks should they be assigned? • How will the task force or strike team be structured?

  29. Updating Your ICS Structure (continued) • Are there special requirements for the staff on the task force and/or strike team? • Will they need any special infrastructure to complete their task?

  30. Updating Your ICS Structure (continued) • Can individuals be pre-identified to fill the new or revised ICS roles? Does the group have suggestions? • What personnel would be used to staff these new or revised positions?

  31. Updating Your ICS Structure (continued) • Who will determine who will fill these roles? • How can other agencies within the Department be engaged? • What authorities exist to access these additional personnel?

  32. Updating Your ICS Structure (continued) • What training prerequisites are needed for staff assigned to these new or revised positions? • Which agencies can assist by conducting training?

  33. Developing Job Prerequisites andDescriptions

  34. Importance of Job Prerequisites/Descriptions • During a long term response, volunteers from other organizations may be engaged to help support the response. • Job prerequisites/descriptions will assist in pre-identifying individuals for various positions. • Will also assist in assigning volunteers during a response.

  35. Importance of Job Descriptions (continued) • Job descriptions will allow training and effective exercise evaluation. • Example job prerequisites on the next slides.

  36. Environmental Sampling Group (HPAI) Example 1 • ICS 100, 200, 300 • Online Avian Influenza Field Safety Course • Task specific just-in-time training • Respiratory protection training, medical clearance, and fit testing (N 95 respirator) • Able to don and doff personal protective equipment • Understanding/experience in field sampling methods/techniques • Able to effectively manage several tactical field operations simultaneously • Able to work a 14-day rotation

  37. Procurement Unit Leader Example 2 • ICS 100, 200, 700 • Understanding of state purchasing laws • Background in finance • Prepare/establish/authorize contracts and agreements • Ensure proper accounting for new property • Complete final processing of contracts and payment • Able to work a 14-day rotation

  38. Developing Job Prerequisites • What baseline training should be required for personnel? • What positions require agriculture knowledge? • What task-specific knowledge or training is unique to the job?

  39. Developing Job Prerequisites (continued) • Which positions should be staffed by personnel from within your agency? • Which positions could be filled by someone outside your agency?

  40. Developing Job Prerequisites (continued) • What barriers exist to using state personnel to support a response (e.g., when job is outside normal job description) • What is the rotation timeframe for each position (i.e., 14 days)?

  41. Developing Job Prerequisites (continued) • Who will put together job requirements for each position? • How will pre-requisites/qualifications be monitored?

  42. Additional Discussion

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