Malawi Scotland Partnership ( MaSP ) 2014 Annual General Meeting

1. Malawi Scotland Partnership (MaSP)2014 Annual General Meeting

2. AGENDA: 09.40 2013 Annual Report 09.55 2014-2015 Operational Plan 10.10 Q&A and open discussion on operational plan 10.25SMP update and PARTNERSHIP principles 10.40 Q&A and open discussion on PARTNERSHIP Principles 10.55 ++++++++++++++++ COFFEE BREAK ++++++++++++++++ 11.20 Board report from Chair 11.30 Presentation of accounts 11.45 Presentation from auditors 12.00Election of Directors 12.30 ++++++++++++++++ NETWORKING LUNCH ++++++++++++++++ 13.30Ken Ross: “Scotland and Malawi: a new model in international cooperation and development?” 13.55Discussion groups on “new model” 14.50 Concluding Remarks 15.00 Meeting closes

3. Malawi Scotland Partnership (MaSP)2014 Annual General Meeting

4. MaSP Annual ReportHappy Makala MaSP helps inspire the people and organizations of Malawi to be involved with Scotland in an informed, coordinated and effective way for the benefit of both nations.

5. MaSP Annual ReportHappy Makala Management: During the year, the MaSP Board recruited a full staff team, headed up by Mr. Happy Edward Makala as National Coordinator and Margaret Banjo as Programmes Officer In September 2013, Mr. Happy Edward Makala and Dr. Matthews Mtumbuka (MaSP Chair) visited Scotland to speak at the NIDOS and SMP AGMs, complete Happy’s induction, and make an 18-month plan for MaSP Now the MaSP Secretariat has swung quickly into action, developing the office building membership. Each week the office sends out an electronic news bulletin for MaSP members with key updates, advice and information

6. MaSP Annual ReportHappy Makala Governance: MaSP Board has presently 9 Directors/Trustees chaired by Dr. Matthews Mtumbuka. Please see the printed version of the annual report. Three Board Meetings have been held so far since the new Board was constituted in 2012. The first one being the one that was held on 22nd June 2012 where Dr. Matthews Mtumbuka was unanimously voted as Board Chairperson of MaSP. The second Board meeting was held in December 2012 and the third one in November 2013.

7. MaSP Annual ReportHappy Makala Annual Symposium: The first of the three annual symposiums, entitled “Moving Forwards in Partnership” was held from 25th-26th October 2012 at Lilongwe Hotel. The symposium brought together all Malawian organizations which have been engaged in development projects funded by the Scottish Government. The second symposium will be held on 24th January 2014 with the last one coming up around January 2015.

8. MaSP Annual ReportHappy Makala Regional Meetings: • Three regional meetings were held in Lilongwe at Capital Hotel, Mzuzu at Ilala Crest Lodge and Blantyre at Malawi Sun Hotel on 25th November, 27th November and 3rd December 2013 respectively. In Lilongwe 55 people attended while in Mzuzu 41 people attended. In Blantyre 73 people attended the meeting. The meetings were conducted in order to: • Raise profile through Issuing of news release • Expand membership • Assess training needs • Establish regional clusters • Consult on advocacy strategy

9. MaSP Annual ReportHappy Makala Other key developments Change of Name Registration with CONGOMA Joanna Keating and Ian Nicol’sVisit Development of MaSP Website

10. MaSP Annual ReportHappy Makala Looking ahead: Establishment of Communication and Resource Centres: Registration with the NGO Board

11. Malawi Scotland Partnership (MaSP)2014 Annual General Meeting

12. MaSP Operations Plan January 2014 – March 2015 Margaret Anesu Banjo

13. 15- month Operations PlanMargaret Banjo

14. 15- month Operations PlanMargaret Banjo

15. 15- month Operations PlanMargaret Banjo

16. 15- month Operations PlanMargaret Banjo

17. 15- month Operations PlanMargaret Banjo

18. A QUESTION…. Who uses social media?

19. 15- month Operations PlanMargaret Banjo

20. 15- month Operations PlanMargaret Banjo

21. 15- month Operations PlanMargaret Banjo

22. 15- month Operations PlanMargaret Banjo

23. 15- month Operations PlanMargaret Banjo

24. 15- month Operations PlanMargaret Banjo

25. Malawi Scotland Partnership (MaSP)2014 Annual General Meeting

26. David Hope-Jones, SMP Principal Officer Update from the Scotland Malawi Partnership (SMP) Assistance brokering new links PARTNERSHIP Principles

27. Update from SMPDavid Hope-Jones, SMP Principal Officer SMP Mission: “The Scotland Malawi Partnership, exists to inspire the people and organisations of Scotland to be involved with Malawi in an informed, coordinated and effective way for the benefit of both nations.”

28. The Scotland Malawi Partnership:Our Members The SMP has over 620 members, including: 180 schools, 16 Local Authorities, 20 further and higher education institutions.

29. The Scotland Malawi Partnership:Our Members

30. The Scotland Malawi Partnership:Our Members Input over £30 million of time, effort and money into their Malawi links a year Represent the 85,000 Scots and 148,000 Malawians actively involved in partnerships Their work benefits 280,000 Scots and 1.38 million Malawians a year University of Edinburgh, Nov. 2010

31. Update from SMPDavid Hope-Jones, SMP Principal Officer Recent Headlines: Jan 2013: New Malawi High Commissioner, H.E. Bernard Sande March 2013: David Livingstone Bicentenary March 2013: Presidential visit May 2013: Livingstone scholarships launched June 2013: G8 conference “Enough food for everyone if” July 2013: Malawi Independence Day August 2013: Business, Trade, Investment and Tourism Sept 2013: Annual General Meeting - Cross Party Group - Member Forums

32. Update from SMPDavid Hope-Jones, SMP Principal Officer Upcoming work: - 7 March 2014: “Livingstone’s Legacy: Education and Equality” - 31st March 2014: Youth Congress - New website - 2014 – 2017 Strategic Plan and core funding - July 2014: Malawi turns 50! - July 2014: Commonwealth Games - September 2014: Scotland Independence referendum

33. Brokering New LinksDavid Hope-Jones, SMP Principal Officer MaSP Application Form – Section B MaSP Website SMP assistance Scottish Government funding What makes a succesful partnership?

34. Partnership PrinciplesDavid Hope-Jones, SMP Principal Officer MaSP/SMP and “best practice”: Harness expertise; don’t assume knowledge Recognize diversity - international partnerships Don’t duplicate others Don’t impose or criticize Lightweight – easy to use

35. Partnership PrinciplesDavid Hope-Jones, SMP Principal Officer MaSPPartnership Principles at AGM &regional meetings: Transparency Accountability Communication Capacity building Coordination Mutual respect Sustainability Trust Dynamic Equity Local priorities Honesty Joint planning Sharing Solidarity Friendship

36. Partnership PrinciplesDavid Hope-Jones, SMP Principal Officer (1) Planning and implementing together: • Whose idea is this? • What do you want to achieve, and why? • Who was involved in the planning? • How do you communicate with your partners? • Is this an equitable, and effective two-way dialogue? • Are roles and responsibilities clear? • Are expectations clear at both sides? • Do you have a partnership agreement? • Who manages the partnership?

37. Partnership PrinciplesDavid Hope-Jones, SMP Principal Officer (2) Appropriateness: • How does it fit within local and governmental priorities? • Does this partnership fit within local culture and customs at both ends?

38. Partnership PrinciplesDavid Hope-Jones, SMP Principal Officer (3) Respect, trust and mutual understanding: • How would you feel if you were at the other side of the partnership? • How well do you know your partners, and how are you improving your knowledge and understanding? • What are the biggest day to day issues at each side, and how does the partnership work effectively in this context? • How is basic human dignity safeguarded? • How do you know if respect, trust or understanding have been compromised, and what then happens? • What do you do when the two sides don’t agree?

39. Partnership PrinciplesDavid Hope-Jones, SMP Principal Officer (4) Transparency and Accountability: • How are challenges, issues and concerns listened to? • How do you share information about your partnership? • Who is your partnership accountable to? • How do you communicate with these people? • If an NGO, have you IATI registered your work?

40. Partnership PrinciplesDavid Hope-Jones, SMP Principal Officer (5) No one left behind: • Who is excluded from your partnership? • Who precisely is your partnership with? • How are the marginalised in the community at both sides engaged?

41. Partnership PrinciplesDavid Hope-Jones, SMP Principal Officer (6) Effectiveness: • How do you know if your partnership is working? • Who is involved in evaluating the partnership? • How do you use your monitoring and evaluation to learn, and develop the partnership?

42. Partnership PrinciplesDavid Hope-Jones, SMP Principal Officer (7) Reciprocity: • What does each side contribute in the partnership? • Is it genuinely a two-way partnership? • Who benefits from the partnership? • Are opportunities, like travel, open to both sides of the partnership?

43. Partnership PrinciplesDavid Hope-Jones, SMP Principal Officer (8) Sustainability: • How long is your partnership for and what happens when it ends? • How can you be sure your partnership isn’t creating dependencies? • Is your partnership building capacity at both sides?

44. Partnership PrinciplesDavid Hope-Jones, SMP Principal Officer (9) Do no Harm: • Could anyone be worse off as a result of your partnership? • What impact is your partnership having on: • the local economy? • gender equality? • food security? • local culture? • climate change? • democracy, governance and local planning? • Are you compliant with all relevant legislation?

45. Partnership PrinciplesDavid Hope-Jones, SMP Principal Officer (10) Interconnectivity: • How do you connect with what others are doing in this area? • How do you learn from others and share your experience? • Are the local diaspora community at both sides engaged?

46. Partnership PrinciplesDavid Hope-Jones, SMP Principal Officer (11) Parity (equality): • Who ‘owns’ the partnership? Who has the power? • Who benefits from this partnership? • How is each side treated through this partnership? • What rights and responsibilities does each side have?

47. Partnership PrinciplesDavid Hope-Jones, SMP Principal Officer Planning and implementing together: Appropriateness: Respect, trust and mutual understanding: Transparency and Accountability: No one left behind: Effectiveness: Reciprocity: Sustainability: Do no Harm: Interconnectivity: Parity (equality):

48. Q: WHAT DO YOU THINK? Planning and implementing together: Appropriateness: Respect, trust and mutual understanding: Transparency and Accountability: No one left behind: Effectiveness: Reciprocity: Sustainability: Do no Harm: Interconnectivity: Parity (equality):

49. Malawi Scotland Partnership (MaSP)2014 Annual General Meeting

50. Financial ReportMasauko Kachigamba Statement of comprehensive income: