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School Food Services Branch

Hawaii Department of Education. School Food Services Branch. Purpose. Cover topics regarding school food services that have a direct impact on school level fiscal accountability, safety or federal requirements.

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School Food Services Branch

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  1. Hawaii Department of Education School Food Services Branch

  2. Purpose Cover topics regarding school food services that have a direct impact on school level fiscal accountability, safety or federal requirements. Provide School Food Services updates for school level support and efficiencies, current and future.

  3. Hawaii Department of EducationSchool Food Services Branch (SFSB) 10th largest school food authority in the nation ($106M budget) 200+ full-service cafeterias 100,000+ meals served daily 90,000 F/R Applications

  4. School Food Services Branch Staff Staff: 26 1 Director 1 Secretary 2 Office Assistants 1 Accountant 1Commodity Clerk 12 Supervisors 8 Office Assistants (Processing Team)

  5. Information on School Food Services and Policies and Procedures • Cafeteria staff and managers are not employees of SFSB (no line authority), although budget for the USDA program is funded by SFSB. (Dysfunctional business model.) • UPW cafeteria employees working during the summer are obligated to perform kitchen duties if there is a summer meal program at your school. Classroom cleaning assignments are secondary. • (Example: Baker or cook calling in sick)

  6. Approval of Additional Hours-Form(cafeteria manager-SASA (payroll actual hours) Time and Attendance – Internal Audit Use of standard T&A template and Instructions (Principal signature) September Staffing – Inflating numbers Internal Audit ($5M example overstaffed) Meal Counting Assistant –MCA allocation

  7. End of Month Reports-SL-5 & SL-6 Principal signature (investigate shortages SL-5) Separation of Duties-Internal Controls School Food Service Manager should not be involved with F/R application process, POS, eligibility lists, collections, deposits Lunch Loans –Discussion (No Adult Loans, no negative balances) Lock Boxes-Discontinue-Internal Audit WIZ receipts required-Internal Audit

  8. Chapter 40 (HAR) “Use of kitchen” SFSM training (fax request form to SFSB) Chapter 39 “Use of Facilities” Co-mingling of federal inventory-theft Food Safety-Dept. of Health (food borne illness, pathogens, sample tray for testing, traceability, liability) Access to Kitchen-Authorized Personnel Only (Keys?) No “take out” food (over production)

  9. School Meals USDA Meal Pattern changes (menu planning committee, procurement, food, supply contracts, usage, logistics, shortages, noncompliance for meal pattern) USDA requirements increased portion of fruits and vegetables Meal Counting and Claiming (fiscal Penalties $4,000-$11,000) Food waste (Offer versus Serve)

  10. Special Diets Accommodation-USDA • Form J (explains criteria for accommodation) • Form J-1 Medical Diet (filled out by doctor) • Required training (appropriate attendees SFSM, cook, health aid, SSC, EA, VP or Principal) • Training provided by SFSB R.D. • Accommodations or substitutions can’t be made without J-1 approval and training • EA-Form G-6 for meal counting and claiming

  11. Title I cut off date – September 17, 2013 F/R Data (Application Processing ) F/R Training (Send the right person, school Level review, is application complete?) 14 Training opportunities on Oahu Missing Title 1 by 3 Improved Support Services Ezmealapp.com (On line application) Free and Reduced data (no more faxes) Notification letters, print, send home Disclosure of Free and Reduced data

  12. DOE Wellness Guidelines History Required by P.L. 108-265 (2004) as a condition of participating in the National School Lunch Program BOE Health, Wellness, and Safety Policy 1110-6 (2006) DOE Wellness Guidelines (DOE Website) SAWS Response Requirement (DOH, Superintendent’s Report, National Data) Due May 31, 2013

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