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FOURTH QUARTERLY REPORT ON THE PERFORMANCE OF THE DEPARTMENT IN MEETING ITS STRATEGIC OBJECTIVES FOR 2011/12 Presentation to the Portfolio Committee on Basic Education 12 JUNE 2012 Parliament, Cape Town. 1 1. Presentation Outline. PART A Presentation Context PART B

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  1. Strategic Planning and Reporting FOURTH QUARTERLY REPORT ON THE PERFORMANCE OF THE DEPARTMENT IN MEETING ITS STRATEGIC OBJECTIVES FOR 2011/12 Presentation to the Portfolio Committee on Basic Education 12 JUNE 2012 Parliament, Cape Town. 11

  2. Presentation Outline PART A Presentation Context PART B Fourth Quarter Performance Report PART C Fourth Quarter Expenditure Report PART D Conclusion 22

  3. Strategic Planning and Reporting PART A Presentation Context 33

  4. Strategic Planning and Reporting PRESENTATION CONTEXT • The Fourth Quarterly Report on the performance of the DBE in • meeting its strategic objectives for 2011/12 is presented in the • context of the following highlight activities: • The re-opening of schools and the beginning of the 2012 academic year. • The release of the 2011 NSC results on 4 January 2012. • The implementation of CAPS in Grades 1 to 3 and 10. • Providing 54 million books to learners, at no cost to parents or learners. • The National Teacher Awards. • Elections of SGBs at more than 25000 schools throughout the country. • Section 100 (1) (b) interventions in Eastern Cape and Limpopo. • The launch of the Magnificent Wednesday campaign to encourage participation in sports at all schools. • Launch of the 94 Schools for Madiba Project. 44

  5. Strategic Planning and Reporting PART B Fourth Quarter Performance Report 55

  6. Strategic Planning and Reporting PROGRAMMES OF THE DBE • The Annual Performance Plan summarises the priorities of the DBE as aligned to the Delivery Agreement of OUTCOME 1: Improving the quality of Basic Educationand the Action Plan to 2014: Towards the Realisation of Schooling 2025 . • The activities of the DBE have been structured into five programmes as elaborated in the Annual Performance Plan: • PROGRAMME 1: ADMINISTRATION • PROGRAMME 2: CURRICULUM POLICY, SUPPORT AND MONITORING • PROGRAMME 3: TEACHERS, EDUCATION HUMAN RESOURCES AND INSTITUTIONAL DEVELOPMENT • PROGRAMME 4: PLANNING, INFORMATION AND ASSESSMENT • PROGRAMME 5: EDUCATIONAL ENRICHMENT SERVICES 66

  7. Strategic Planning and Reporting NUMBER OF TARGETS FOR ALL DBE PROGRAMMES 77

  8. Strategic Planning and Reporting PROGRAMME ONE: ADMINISTRATION • The purpose of Programme One is to manage the Department and provide strategic and administrative support services. • SUB-PROGRAMMES • Legal and Legislative Services • Media Liaison • International Relations and Multilateral Affairs • Provincial Support and Delivery 88

  9. Strategic Planning and Reporting PROGRAMME ONE : SIGNIFICANT EVENTS AND ACHIEVEMENTS • ORGANISATIONAL MATTERS: • Appointments have been made in the key posts of Deputy Directors-General for Finance & Administration as well as for Planning, Information & Assessments. • With regards to Skills Development and Training Programmes, the Department exceeded the predetermined target by providing professional development opportunities to 264 officials by the end of the financial year. LEGAL & LEGISLATIVE SERVICES: • The Legal Services Directorate received 12 court cases in this reporting period and managed to successfully resolve 6. The remaining cases are still in progress. 99

  10. Strategic Planning and Reporting PROGRAMME ONE : SIGNIFICANT EVENTS AND ACHIEVEMENTS • INTERNATIONAL RELATIONS, MULTILATERAL AFFAIRS & UNESCO: • An agreement was reached with the Japan International Cooperation Agency for provision of a specialist in Mathematics to support DBE’s processes of curriculum development for the foundation and intermediate phase. The specialist assumed duty on the 23rd of March 2012, and will serve for a period of two years. • The DBE participated in the working committee meeting on: The Design and Development of Instruments (Tests, Questionnaires, and Manuals) for the SACMEQ IV Project held in Nairobi, Kenya, on 19-23 March 2012. • The DBE participated in the IIEP and UNICEF organized Policy seminar on Improving school financing: the use and usefulness of school grantson 14-16 March 2012 in Ethiopia. 1010

  11. Strategic Planning and Reporting PROGRAMME ONE : SIGNIFICANT EVENTS AND ACHIEVEMENTS • PLANNING AND DELIVERY OVERSIGHT UNIT: • Providedsupport to 15 underperforming districts on development and the implementation of credible DIPs focused on: • Availability and efficient utilisation of teachers; time on task in schools and availability of sufficient textbooks for learners; • Curriculum Coverage Monitoring; • Analysis and utilisation of ANA in planning for improvements; and • Effective utilisation of textbooks • Finalised publication of the 2013 schools calendar and consultations on the 2014 Calendar. • Concluded 80.4% of queries through the Presidential hotline and DBE call centre. • Assisted in the revival of ELRC Chambers in the Eastern Cape and Mpumalanga. • Assisted in the finalisation of post establishments being issued on time – ensuring labour peace. • Finalised QLTC Resource pack to be used at school level and in the training of newly appointed SGB members. 1111

  12. Strategic Planning and Reporting PROGRAMME ONE : SIGNIFICANT EVENTS AND ACHIEVEMENTS • COMMUNICATION • External publications such as Public Service Manager (2 articles) and Vuk’uzenzele (6 articles) were utilised to communicate education issues to the public during January and February. • The communications unit informed the public and stakeholders on an ongoing basis on the policies, programmes and interventions of the department via regular media engagements. Sixty-eight media queries and twenty-five interview requests were attended to. Nineteen media releases and eighteen speeches were published and uploaded onto the DBE website during the fourth quarter. 1212

  13. Strategic Planning and Reporting PROGRAMME ONE : NUMBER OF TARGETS 1313

  14. Strategic Planning and Reporting PROGRAMME ONE OUTPUTS 1414

  15. Strategic Planning and Reporting PROGRAMME ONE OUTPUTS 1515

  16. Strategic Planning and Reporting PROGRAMME ONE PERFORMANCE AS AT THE FOURTH QUARTER 1616

  17. Strategic Planning and Reporting PROGRAMME TWO: CURRICULUM POLICY, SUPPORT AND MONITORING • The purpose of Programme Two is to develop policies and programmes to support and monitor the implementation of the national curriculum policy and support programmes that enhance curriculum outcomes in the basic education system from Grade R to 12. • SUB-PROGRAMMES • Curriculum Implementation and Monitoring of Grade R to 12 • Curriculum and Quality Enhancement Programmes • Kha Ri Gude Literacy Project 1717

  18. Strategic Planning and Reporting PROGRAMME TWO : SIGNIFICANT EVENTS AND ACHIEVEMENTS • CURRICULUM AND ASSESSMENT POLICY STATEMENTS : • In preparation for the implementation of CAPS in Grades 4 to 6 in 2013, all district officials responsible for teacher training and support in these grades have been orientated to the changes in the CAPS subject statements. This took place from the 6th February until 25th March. The only province that still needs to be taken through the orientation programme is Eastern Cape, which will be done in May 2012. A total of 968 district officials were taken through the orientation programme in the Intermediate Phase. • The Directorate: Curriculum Implementation and Quality Improvement (FET) conducted Grade 11 CAPS Orientation from February 2012 to 29 March 2012. The DBE identified Subject Advisors from different provinces to establish a National Training Team (NTT) that assisted with the Grade 11 CAPS Orientation. The Orientation started with a dry-run which took place from the 6 to 8 February 2012 in preparation for the actual orientation. 1818

  19. Strategic Planning and Reporting PROGRAMME TWO : SIGNIFICANT EVENTS AND ACHIEVEMENTS • LEARNING AND TEACHING SUPPORT MATERIALS : • Workbooks and Textbooks : 53 616 390 Volume 1 & 2 workbooks were developed and printed. Proof of deliveries (PODs) for all Volume 1 & 2 were provided by the service provider and verified by an external auditor for payment is as follows: • 98.74 percent of Grade R-9 volume 1 workbooks as per the order delivered ; • 97.25 percent of Grade 1-9 volume 2 workbooks as per order delivered; and • 97.36 percent of FET schools Physical Science & Mathematics supplementary textbooks as per order. • Minimum Schoolbag Specifications : CAPS documents for all subjects and grades to determine the required LTSM combinations were reviewed and draft lists of minimum LTSM for each grade and subject have been specified. The intended outcome is to establish a full model of essential resources needed for each subject and learner, which would act as a guide for school management and teachers, provide the basis for budget forecasts, and inform teacher training initiatives by making explicit what resources teachers should expect to have at their disposal. 1919

  20. Strategic Planning and Reporting PROGRAMME TWO : SIGNIFICANT EVENTS AND ACHIEVEMENTS • e-EDUCATION : • The DG and provincial HODs signed the Telkom Masters Services Agreement on 27 March 2012 for the phase 1 implementation of the Connectivity Plan. This initiative will provide connectivity to 1 650 schools for a period of 3 years. The agreement will also see the development of an educational VPN hosted by Telkom and access to Britannica by all selected schools. ASSESSMENTS : • Assessment in Grade 7 to 9 has been strengthened with the provision of Assessment Item Banks that teachers will use either for assessment or to model their own school-based assessment. CAPS MONITORING : • Implementation of the Foundation Phase is being monitored in a sample of schools. Feedback from the monitoring has been used to plan support materials for Mathematics and Languages. 2020

  21. Strategic Planning and Reporting PROGRAMME TWO : NUMBER OF TARGETS 2121

  22. Strategic Planning and Reporting PROGRAMME TWO OUTPUTS 2222

  23. Strategic Planning and Reporting PROGRAMME TWO OUTPUTS 2323

  24. Strategic Planning and Reporting PROGRAMME TWO OUTPUTS 2424

  25. Strategic Planning and Reporting PROGRAMME TWO OUTPUTS 2525

  26. Strategic Planning and Reporting PROGRAMME TWO OUTPUTS 2626

  27. Strategic Planning and Reporting PROGRAMME TWO OUTPUTS 2727

  28. Strategic Planning and Reporting PROGRAMME TWO OUTPUTS 2828

  29. Strategic Planning and Reporting PROGRAMME TWO PERFORMANCE AS AT THE FOURTH QUARTER 2929

  30. Strategic Planning and Reporting PROGRAMME THREE : TEACHERS, EDUCATION HUMAN RESOURCES AND INSTITUTIONAL DEVELOPMENT • The purpose of Programme Three is to promote quality teaching and institutional performance through the effective supply, development and utilisation of human resources. • SUB-PROGRAMMES • Education Human Resource Management • Education Human Resource Development 3030

  31. Strategic Planning and Reporting PROGRAMME THREE : SIGNIFICANT EVENTS AND ACHIEVEMENTS • CONTINUING PROFESSIONAL TEACHER DEVELOPMENT : • The National Teacher Awards (NTA) gala was successfully hosted in conjunction with provincial education departments. The event was broadcasted to viewers on SABC 2 and attended by 1 000 high profile guests. The NTA recognised and awarded substantial prizes and certificates to 75 teachers at the national event, 216 teachers at provincial functions and 3 000 teachers at regional and district events. A special category named after former Minister of Education, Kader Asmal was launched. • A collaboration programme with teacher unions was initiated and an agreement with the PEDs of KwaZulu-Natal and Mpumalanga was agreed for orientation of 45 000 teachers by end March. A reported 21 306 teachers participated in CAPS orientation as part of this collaboration programme. • Further teacher development programmes were co-ordinated with provincial departments in targeted priority areas for more than 70 000 teachers. 3131

  32. Strategic Planning and Reporting PROGRAMME THREE : SIGNIFICANT EVENTS AND ACHIEVEMENTS • SCHOOL GOVERNING BODY ELECTIONS : • Intensive planning was done to conduct the 2012 School Governing Body elections in public schools during the month of March throughout the country. The coordination of the preparations led to a common election period and a common election system in all provinces. • The coordination of provinces, National Consultative Forum and the SGB Elections Task Team led to the production of the following key documents to support the election process : • National Guidelines for SGB Elections. • Training manual for electoral officers. • SGB Information pamphlet. • Senior officials of the DBE conducted radio interviews on the elections during the months of February and March. The highlight was the linking of 65 community radio stations in an interview with callers from all over the country participating by posing questions and making comments. 3232

  33. Strategic Planning and Reporting PROGRAMME THREE : SIGNIFICANT EVENTS AND ACHIEVEMENTS • DISTRICT DEVELOPMENT : • The Minister has approved the conversion of the Guideline on the Organisation, Roles and Responsibilities of Education Districts into policy. A Government Gazette calling for public comments has been published. • Through the successful and very interactive quarterly meetings of the Minister, Senior Management and District Directors, the DBE was able to align district plans to Action Plan to 2014. Districts have begun submitting District Improvement Plans in preparation for the April 2012 meeting. • External IQMS moderators : A total of 2 631 schools were visited in all provinces for the purpose of monitoring the quality of IQMS implementation, school effectiveness as well as district engagement with the school. These visits included 1811 follow-up visits. During these visits, the lessons of 769 educators were observed and support provided where necessary. The total number of school visits exceeded the target of 2000 for the quarter by 631 (i.e. 31.5%). 3333

  34. Strategic Planning and Reporting PROGRAMME THREE : SIGNIFICANT EVENTS AND ACHIEVEMENTS Teacher supply and utilisation : The number of qualified teachers aged 30 and below entering the public service as teachers for the first time during the past Year per province : 3434

  35. Strategic Planning and Reporting PROGRAMME THREE : SIGNIFICANT EVENTS AND ACHIEVEMENTS Class Size : Percentage of learners in Classes with no more than 45 learners per province : 3535

  36. Strategic Planning and Reporting PROGRAMME THREE : SIGNIFICANT EVENTS AND ACHIEVEMENTS • Implementation of Post Provisioning Norms. For the first time in many years, • all provinces declared their staff establishment to schools in time for the start • of the 2012 academic year. • VACANCY RATE IN SCHOOLS • The vacancy rate in three critical categories of posts at school were monitored. • These were Principal, Departmental Head (HOD) and the teacher (classroom teacher). • In all three categories of posts an improvement in vacancy rate was observed between January 2011 and January 2012. 3636

  37. Strategic Planning and Reporting PROGRAMME THREE : NUMBER OF TARGETS 3737

  38. Strategic Planning and Reporting PROGRAMME THREE OUTPUTS 3838

  39. Strategic Planning and Reporting PROGRAMME THREE OUTPUTS 3939

  40. Strategic Planning and Reporting PROGRAMME THREE OUTPUTS 4040

  41. Strategic Planning and Reporting PROGRAMME THREE PERFORMANCE AS AT THE FOURTH QUARTER 4141

  42. Strategic Planning and Reporting PROGRAMME FOUR: PLANNING, INFORMATION AND ASSESSMENT • The purpose of Programme Four is to promote quality and effective service delivery in the basic education system through monitoring and evaluation, planning and assessment. • SUB-PROGRAMMES • Information Management Systems • Financial and Physical Planning • National Assessments and Public Examinations 4242

  43. Strategic Planning and Reporting PROGRAMME FOUR : SIGNIFICANT EVENTS AND ACHIEVEMENTS • 2011 National Senior Certificate (NSC) examination • A detailed Technical Report on the 2011 NSC examinations was developed and distributed to all stakeholders. • A diagnostic report based on the NSC examination results that articulated the weaknesses in the key subjects, with proposed remedial programmes was developed. This was distributed to PEDs and schools to support teaching and learning in those key subjects. • An international benchmarking of the 2010 NSC question papers has revealed that the standard of the NSC question papers compare favourably with the international bodies. 4343

  44. Strategic Planning and Reporting PROGRAMME FOUR : SIGNIFICANT EVENTS AND ACHIEVEMENTS 2011 National Senior Certificate (NSC) examination : The supplementary exams have been completed and the results have been released. The overall pass rate combining the November 2011 and March 2012 examinations is now 72.7%. 4444

  45. Strategic Planning and Reporting PROGRAMME FOUR : SIGNIFICANT EVENTS AND ACHIEVEMENTS • 2012 ANNUAL NATIONAL ASSESSMENTS • The HSRC completed and submitted the consolidated 2011 ANA Qualitative report. • The tests for Grades 1 to 6 and 9 in Languages and Mathematics, for ANA 2012 have been developed. • These tests were piloted and the findings of the pilot were utilised in the finalisation of the tests. • Tests were versioned where necessary, edited, quality assured and subjected to internal review. • Tests have also been externally reviewed and are currently in the final stages of quality control. • The 2012 ANA is scheduled to be written from 18 to 21 September. • The development of a national IT system for learner registration was completed, and the module for the capture and warehousing of learner results is in its final stages of development. This has been done to ensure accurate reporting of results for all learners and schools 4545

  46. Strategic Planning and Reporting PROGRAMME FOUR : SIGNIFICANT EVENTS AND ACHIEVEMENTS • INTERNATIONAL ASSESSMENTS: • A comprehensive report and policy briefs were produced for benchmarking national performance at Grade 6 level against countries that participate in the Southern and East Africa Consortium for Monitoring Educational Quality (SACMEQ). • The collection of data for the international benchmarking of national performance at Grade 5 and 9 levels against education systems that participate in the PIRLS and TIMSS studies, respectively were monitored. 4646

  47. Strategic Planning and Reporting PROGRAMME FOUR : SIGNIFICANT EVENTS AND ACHIEVEMENTS • INFRASTRUCTURE : • The approach to the ASIDI programme was revised to supplement the existing implementing agents with additional ones and also alternative delivery models. A mixed delivery model was adopted and several sub-programmes are adopted for the programme. • Accomplishments reported thus far includes: • Designs finalised for 49 Schools in the Eastern Cape. • 16 Contractors appointed. • 42 Projects progress being registered. • An additional 47 Schools have been assessed in the Eastern Cape. • Assessments on the remaining projects are in progress. • The prototype designs developed by the DBE have been adopted for implementation on the inappropriate structures, reducing design time and contain costs. • A standard Bill of Quantities have been prepared for the prototype designs. 4747

  48. Strategic Planning and Reporting PROGRAMME FOUR : SIGNIFICANT EVENTS AND ACHIEVEMENTS • FINANCIAL PLANNING : • A funding request aimed at securing additional funding for implementing an amended funding model within the revised Grade R policy framework was made to National Treasury. Funding has consequently been made available by National Treasury for the expansion of Grade R in 2013/14 and 2014/13. • A funding request has also been made to National Treasury for funding to ensure provincial education departments will be able to fund all no-fee schools at the same level and to offer certain fee charging schools the option to be voluntarily declared and funded as no fee schools. Funding has consequently been made available by National Treasury for the equalization of the allocation to no fee schools in 2013/14 and 2014/15. • An advertisement was placed in newspapers as part of a media campaign aimed at emphasizing when parents qualify to be automatically exempted from the payment of school fees. 4848

  49. Strategic Planning and Reporting PROGRAMME FOUR : SIGNIFICANT EVENTS AND ACHIEVEMENTS • PROVINCIAL BUDGET AND MONITORING : • The Budget Standard Exercise was conducted throughout all the nine PEDs to analyse and evaluate the 2012 MTEF budget. • The focus of the Budget Standard Exercise was on : • evaluation of the 2011/12 spending performance including conditional grants; • the funding of personnel expenditure; • the progress on the implementation of audit action plan to address matters raised by the Auditor-General during the 2010/11 Audit. 4949

  50. Strategic Planning and Reporting PROGRAMME FOUR : NUMBER OF TARGETS 5050

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