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15 February 2017

Defence Infrastructure Panel 2017-22 Brief. Initial Business Case Development. 15 February 2017. Outline of Presentation. Policy Environment Capability Life Cycle /DEQMS CLC process IBC Expectations IBC Timings EP Branch Structure EP Roles. Policy environment. Purpose of IBC

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15 February 2017

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  1. Defence Infrastructure Panel 2017-22 Brief Initial Business Case Development 15 February 2017

  2. Outline of Presentation • Policy Environment • Capability Life Cycle /DEQMS • CLC process • IBC Expectations • IBC Timings • EP Branch Structure • EP Roles

  3. Policy environment Purpose of IBC Gain Government First Pass Approval for facilities development Vehicle to authorise Defence to undertake Detailed Business Case (release funding) Is used as the primary business case for (Facilities Infrastructure Program) sustainment projects or as a supporting document for (new) Capability projects Policy environment RMG 502 – Guidance for the Two Stage Capital Works Approval Process for Construction Projects Department of Finance - Estimates Memorandum 2015/51 Public Works Committee Integrated Investment Program / Facilities Investment Program Capability Life Cycle

  4. Defence Capability Life Cycle (CLC)– Alignment with DEQMS

  5. Capability Acquisition Tendering E&IG develops Preliminary Detailed Business Case P70 Costs E&IG Delivers Facilities PWC referral / notification IOC / FOC Gate 2 Gate 1 Gate Zero CAPABILITY PROJECT FACILITIES DEVELOPMENT PROCESS (Two Stage approval) CM/CASG commences Smart Buyer process IIP Project Development Funds IIIP Project Development Funds Capital Facilities Design/Delivery Funds E&IG develops Initial Business Case P50 Costs E&IG develops Detailed Business Case P80 Costs Project Sponsor develops Estate Infrastructure Requirements (EIR) Project Execution Stratregy (Risk Profile, tailored approval process) IIP Entry Defence White Paper Force Design T0 E&IG Responsibilities *Project timelines depend on individual circumstances Mutual Responsibilities ** standard capital works project - excludes Leasing, Acquisition, disposal CM/CASG Responsibilities

  6. Initial Business Case Development – Expectations • Understand the Sponsor’s intent (ASEP or Capability Manager One/Two star) as articulated through estate base plan or via the capability needs statement • IBC are commissioned by ASEP and support the intent of the Capability Manager • Follow policies and procedures as outlined in DEQMS • Used by CFI Branch as major document to PDBC/DBC • Should identify all viable option(s) with options supported by evidence and analysis • Decision maker identifies preferred/recommend options (Gate 1) • Consultation with relevant stakeholders to support understanding of key issues • Robust business case is required as independent quality assurance is conducted (Contestability Division) • Consider Post Gate and Post IC updates in IBC development and project delivery

  7. Initial Business Case Development – Timings • Tender documents will articulate timings and IBC delivery must meet IC/IIP dates • Conduct of IBC normally four to six months subject to complexity, nature and sponsor need • Can be triggered/supported by Estate Base Plan or Capability project Pre Gate Zero studies • Scope and facility development timelines must meet overarching program/project needs

  8. Estate Planning Branch structure

  9. Estate Planning Branch roles • Estate Planning Branch is responsible for the planning and programming of all aspects of the Defence estate including estate strategic planning and managing the estate investment program. • Directorate of Estate Strategic Planning and Investment. Estate strategic planning and development of the estate strategy • Directorate of Land Planning and Regulation. Engagement with state/territory/local governments on development and planning matters, management of geographic information systems, Defence Area Control • Directorate of National/New Capability. Development of national projects (for both major capital facilities projects and capability development projects) including development of Initial Business Cases and required approvals, alignment of estate planning processes with the new capability development lifecycle. • Regional planning directorates – East and Central West. Estate planning for regionally located bases and training areas including disposals and leasing, base plan development, site selection boards. IBC development for sustainment projects • Directorate of Estate Projects Development. Development of urgent Initial Business Cases.

  10. Questions

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