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Albany e PAY online overview

Albany e PAY online overview. Albany Software sales@albany.co.uk. Contents. Introduction What is Albany e PAY online ? How does it work? What are the benefits? Processing a Payment Step-by-step guide Registration and Set-up What is the registration process? What about security?

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Albany e PAY online overview

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  1. AlbanyePAYonline overview Albany Software sales@albany.co.uk

  2. Contents • Introduction • What is Albany ePAY online? • How does it work? • What are the benefits? • Processing a Payment • Step-by-step guide • Registration and Set-up • What is the registration process? • What about security? • Summary

  3. Introduction What is Albany ePAY online? How does it work? What are the benefits?

  4. What is AlbanyePAYonline? • A web-based Bacs submission service • Handles payments and Direct Debit collections • Eliminates the need for on-premises software or infrastructure • Quick & easy way of anytime, anywhere payment submission • Structured on volume, monthly or prepaid tariff pricing

  5. How does it work? • Login using a secure URL, username and password • Three easy steps to submitting a payment: • Upload the file • Select payment date and validate • Confirm and submit • Provides confirmation of file for onward submission to Bacs • Customers must be sponsored by their bank and issued a Service User Number (SUN)

  6. What are the features? • Bacs 3-day payments, Direct Debit collections and DDI’s • HMRC Real Time Information compliant • Cloud-based service • Easy to use User Interface

  7. What are the benefits? • No upfront outlay, maintenance or upgrade costs – only initial set up costs • No on-premises solution to install or manage • No staff training required • Ability to submit from anywhere at any time • Pay for what you need

  8. Processing a payment Simplicity of processing a payment

  9. Step One – Upload payment file • On logging in, you are prompted to ‘Make a Payment’ • Here you can browse and upload your payment file

  10. Step Two – Select payment date and validate • Confirm that you have uploaded the correct payment file • Select the payment date for your payments • Validate the file and check for any errors or warnings

  11. Step Three – Confirm and submit • Following payment file validation, confirm details are correct • Submit the file for onward processing to Bacs

  12. Successful submission • The payment is submitted and will be processed by Bacs • On receipt, Bacs emails to advise of submission notifications and reports available for review

  13. Other features • Albany ePAY online will advise you of: • The number of Bacs credits • The number of Bacs Direct Debits • The number of Direct Debit Instructions in the file

  14. Other features continued… • Detailed report flags up: • Warnings/errors with bank account information or payment values • Duplicate files • Exceeded limits (based on user profiles)

  15. Registration and set-up What is the registration process? What is Know Your Customer (KYC)?

  16. What is the registration process? • Register for an account with Albany via ‘My Account’ • Place order for Albany ePAY online • Acknowledgement and Know Your Customer forms will be sent to you • Customers to submit: • Forms • Sample file • SUN • Albany sets up the customer account and begins test process • Once successful Albany sets the customer’s account to ‘Live’

  17. What is ‘Know Your Customer’ (KYC.)? • “Know Your Customer” is critical as it enables us to verify: • Your identity and that of your employer • That you are authorised by your company to make payments • As such, Albany will: • Request details and signatures of company contacts using the service • Send a registration letter to a Director • Enable ‘named’ users to set up their own unique login details • Complete personal identity checks • Albany will be effecting payments on your company’s behalf, KYC is necessary to protect us and you

  18. In summary • We have… • Introduced Albany ePAY online • Covered its benefits to your business • Demonstrated and shown how simple processing a payment can be • Outlined the security measures • And explained the registration process • Albany ePAY online is simple, quick and easy

  19. Get in Touch • Email us: specialists@albany.co.uk • Speak to us today: 01420 547650 • Visit our website: www.albany.co.uk • Subscribe to our newsletters: www.albany.co.uk/press-room • Follow us on twitter: @AlbanySoftware • Stay connected on LinkedIn: Albany Software

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