Erin Hogbin Student Professional Activities Committee Chair Kristi Brooks

1. S-PAC Fundamentals Erin Hogbin Student Professional Activities Committee Chair Kristi Brooks Region 4 S-PAC Coordinator http://www.ieeeusa.org/volunteers/committees/spac/ 26 April 2008 Indianapolis, IN IEEE-USA Annual Meeting

2. Wouldn’t It Be Great If… • Every IEEE Student Branch in your Region Was Active And Successful? • Student Branches Had Financial Resources For Quality Programs? • Students Felt IEEE Was Valuable To Their Education And Career? • All Graduates in Your Region Retained Their IEEE Membership and were Active? “Students are the Regions and Sections Future Volunteers”

3. Benefits of Good Relationships • Increased interaction between a Section and Branch • Leads to…. • More successful section and region events/meetings with increased attendance • Open doors for joint/shared meetings • Future skilled volunteers for the Section • Potential increase in number of active Chapters • How is this done…

4. What is Professional Awareness? • As defined within IEEE: “Professional awareness is the emphasizing of the importance of the non-technical aspects of engineering to engineers and future engineers.” • Professional awareness categories: • Career Growth • Working • Professional Ethics and Social Responsibility • Self-Management • Engineers and Public Policy • Importance of the Professional Society

5. Examples of Issues Related to Professional Awareness • Career Growth • Continuing Education • Effective Communication • Working • Balancing Work With Personal Life • “Expectations vs. Reality” • Professional Ethics & Social Responsibility • Individual and Corporate Responsibility • Coping with Ethical Dilemmas

6. Examples of Issues Related to Professional Awareness • Self-Management • Managing Your Career • Time Management • Engineer and Public Policy • Grassroots Activism • Understanding How Government Works • Importance of the Professional Society • Networking • Benefits

7. Student Professional Awareness Ventures (S-PAVes) Student Leadership Training Workshops How Does IEEE Promote Professional Awareness to Students? Student Professional Awareness Conferences (S-PACs)

9. What are S-PACs? • Student-Professional Awareness Conferences • Students plan and run the event • Presentation or panel format related to professional awareness categories • Topics are selected by students in consultation with SPAC Regional Coordinators (Regions 1-6) who will advise on finding speakers

10. What are S-PAVes? • Student-Professional Awareness Ventures • Venture can take on any form except presentation format • Student Branch submits proposal based on the professional awareness categories with budget and schedule • The students do all project management • Start-up funds are available to initiate venture

11. Examples of S-PAVe Formats • Mock Interviews • Resume Writing Skill Development • Role Playing and Videotaping of an Ethical Dilemma/Situation • Networking/Etiquette Dining • Creating a Skit Depicting Expert Testimony in a Courtroom

12. Benefits to Students • Students gain insight into topics pertinent to their careers, such as financial planning and career growth • Attendees leave with a continuous consciousness of non-technical aspects that will be useful for the rest of their lives • Student conference committee members gain valuable management and planning skills • Student Branches build momentum for holding regular events in the future • Potential growth and income opportunity for Branch “S-PACs and S-PAVes Teach Students to be Leaders”

13. Benefits to Regions/Sections • Students begin to understand how IEEE works for engineers and what resources are available • Students are retained as members after graduation • Students learn to become active IEEE Section and Region Volunteers “Many current IEEE members started as Student members!”

14. Steps for Organizing an S-PAC or S-PAVe

15. • R1 – Bala Prasanna • R1 – Vishnu Pandey • R6 – Kim Motonaga • R6 – Erin Hogbin • R4 – Kristi Brooks • R4 – Kristi Hummel • R2 – Joe Burns • R2 – John Paserba • R5 – Nolan Wright • R5 – Kristi Hummel • R3 – James Howard • R3 – James Howard STEP 1. Contact the SPAC Coordinator when the Branch has Decided on the Event Date

16. SPAC Contacts • Chair Erin Hogbin e.hogbin@ieee.org • Vice-Chair Kristi Hummel khummel@ieee.org • Past-Chair John Paserba j.paserba@ieee.org • IEEE USA Staff Sandra Kim sandra.kim@ieee.org • Region 1 Bala Prasanna bprasanna@ieee.org • Region 2 Joe Burns jfburns54@ieee.org • Region 3 Jim Howard j.howard@ieee.org • Region 4 Kristi Brooks kristi.brooks@ieee.org • Region 5 Nolan Wright nolan@ieee.org • Region 6 Kim Motonaga kmoto@ieee.org • Region 7-10 Marko Delimar & m.delimar@ieee.org • Region 7-10 John Paserba j.paserba@ieee.org • Student Member Krenar Komoni krenar.k@ieee.org • Student Member Aisha Yousuf ayousuf@ieee.org

17. STEP 2. Decide on Topics (~ 2 or 3) and Inform SPAC Coordinator • Example Topics • Industry Life as Told by a “Survivor” • Grad School vs School of Life • Multitalented: The Swiss Army Engineer • Pros and Cons of Large vs Small Companies • Consulting - Is it for Me? • Others

18. STEP 3. Review List of Potential Speakers - Seek Approval from SPAC Coordinator To Invite www.ieeeusa.org/volunteers/committees/spac/speaker_topic.asp

19. STEP 4. Fill out the Budget Sheet and send it to your SPAC Coordinator www.ieeeusa.org/volunteers/committees/spac/files/NEW_spac_PlanGuide_rev2.xls

20. STEP 4. Fill out the Budget Sheet and send it to your SPAC Coordinator (cont’d) www.ieeeusa.org/volunteers/committees/spac/files/NEW_spac_PlanGuide_rev2.xls

21. Potential Income Sources Ticket Sales Industry Donation University IEEE Local Section/Region IEEE Societies/Chapters Minimize Expenditures Forego spending on elaborate meals and refreshments No need for catering halls (large classrooms are fine) S-PAC/S-PAVe Budget Considerations Note that the SPAC Committee will pay for the approved National Speakers travel expenses, and are “off-budget” to the students planning process

22. Remaining Steps for Organizing the S-PAC or S-PAVe STEP 5. Publicize the event STEP 6. Prepare for event STEP 7. After event, collect feedback from attendees and submit S-PAC Final Report to your Coordinator STEP 8. Document lessons learned for the next S-PAC

23. Challenges for Regions/Sections • Proactively promote Student-Professional Awareness Activities • Help identify good local speakers • Take the time to contact your Regional SPAC Coordinator • Encourage joint professional awareness activities • Support student events • Visit http://www.ieeeusa.org/volunteers/committees/spac/

25. Questions? Erin Hogbin Student Professional Awareness Committee Chair http://www.ieeeusa.org/volunteers/committees/spac/ e.hogbin@ieee.org