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We are in Standby Mode

We are in Standby Mode. The State Self-Assessment Tool (SSAT) Webinar will begin promptly at 2pm EST / 11am PST Audio is via conference call only: Telephone: 1-408-600-3600 Conference Code: 803 684 667#. Records Exchange Advice, Communication, and Technical Support (REACTS).

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We are in Standby Mode

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  1. We are in Standby Mode The State Self-Assessment Tool (SSAT) Webinar will begin promptly at 2pm EST / 11am PST Audio is via conference call only: Telephone: 1-408-600-3600 Conference Code: 803 684 667#

  2. Records Exchange Advice, Communication, and Technical Support (REACTS) State Self-Assessment Tool Overview October 18, 2011

  3. Housekeeping • Presentation mode, phones are muted • Recording webinar for archive • Tech Support • Questions & Answers • Interactive Feature • Feedback Poll Housekeeping

  4. Tech Support Tech Support Requesting tech support: In the Chat area, located on lower right-hand side of screen, use the “send to” drop down menu, select ‘Webinar Questions (Host)’ and send a private message From E. Garcia to Webinar Questions: Please help me with audio. I cannot hear the presenter. Thanks.

  5. Questions & Answers Questions & Answers • Asking questions: There will be some time for questions throughout the presentation and an additional Q&A section at the end • You can submit your questions at any time to ‘Webinar Questions (Host)’ in the Chat area, however, they will be answered during Q&A times Webinar Questions (Host)

  6. Interactive Feature Interactive Feature – Raising Your Hand Webinar Questions (Host) During the webinar, the presenter may ask questions. You can participate by using the ‘Raising Your Hand’ feature located in the right-hand side panel

  7. Feedback Poll Feedback Poll • At the end of the presentation, we will request your feedback about the webinar. The poll feature will appear on the right hand side panel.

  8. Records Exchange Advice, Communication, and Technical Support (REACTS) State Self-Assessment Tool Overview October 18, 2011 Elvira E. Raya Subject Matter Expert REACTS Team

  9. Agenda • Webinar Goals • Document Background • Document Objectives • Document Layout • General Instructions • Document Walk-thru • Uses for the Document • Sharing from SSAT Users • Additional Q&As • Upcoming Webinars • Contact Us • Feedback Poll • Adjourn

  10. Webinar Goals Webinar Goals: • Provide technical assistance to States • Assist States in analyzing their current records exchange efforts by introducing and reviewing a useful self-assessment / self-evaluation tool

  11. Document Background • Concept created originally by OME • Developed by REACTS over a year ago • Living document (version 1.7) reflecting feedback from different States • A tool used during the REACTS state site visits • Well-received by the 12 states that have used it

  12. Document Objectives • The SSAT can assist States to: • Take a close look at their current Records Exchange/MSIX activities • Measure their current progress on implementing a state-wide records exchange program • Identify improvement areas and formulate strategies to move their records exchange efforts to the next progress level • Set a baseline for ongoing progress self-monitoring

  13. Document Layout

  14. General Instructions • States can choose to complete the State Profile along with the State Self-Assessment or only the Self-Assessment • States should pay special attention to the 15 indicators in the Self-Assessment that are highlighted in yellow • Completing the document is not mandatory, but highly recommended • Approximate time necessary to answer the SSAT is 2-3 hrs., as reported by States that have completed it • For questions regarding the document, contact the REACTS Support Center at 1-888-REACTS-0 or reactshelp@ed.gov

  15. Document Walk-thru • State Profile • Please refer to pg. 5 • To capture the delineation of a State’s MEP • Although primarily used by REACTS to tailor its on-site technical assistance services to each State, States can benefit from completing it because it gathers a variety of information that may influence the success of their Records Exchange/MSIX implementation (e.g., existing resources/assets, possible challenges, etc.) • Both the State Profile and State Self-Assessment have a ‘Related Notes’ column for additional pertinent information

  16. Document Walk-thru (cont) • State Profile • Please refer to pg. 7 • Located on pages 7 - 10 • Important to date it • Mainly asks for contact information of key personnel in the state involved in Records Exchange/MSIX • ‘MSIX Implementation Status’: Stage in the process of transmitting data to MSIX

  17. Document Walk-thru (cont) • State Profile • Please refer to pg. 8 • ‘MSIX Staff in the State’: To gauge if State is properly staffed to handle MSIX activities • ‘MSIX Users Currently in the State’: To establish baseline • ‘Personnel in the State’: To asses the pool of potential MSIX users

  18. Document Walk-thru (cont) • State Profile • Please refer to pg. 9 • ‘Migrant Student Count’ and ‘Breakdown of Count’: To consider the size of the state when developing records exchange implementation strategies • ‘Population Grade Make Up’: To estimate percentages of students in the state who could benefit from different aspects of MSIX

  19. Document Walk-thru (cont) • State Profile • Please refer to pg. 10 • ‘State Plans/Progress Regarding Common Core Standards’: MSIX’s value will be much greater for states adopting Common Core Standards • ‘Inter-State Student Transfer’: Important in selecting “top priority” states to establish networks

  20. Document Walk-thru (cont) • State Self-Assessment • Please refer to pg. 6 • For self-assessment and self-monitoring, not for official OME monitoring or auditing purposes • Total of 60 indicators • Fifteen OME priority indicators • Many indicators relate to each other, so progress in one may translate into progress in some/several others

  21. Document Walk-thru (cont) • State Self-Assessment • Please refer to pg. 6 • Three-level progress matrix • Description of each level is unique to each indicator • Goal is to reach the ‘Advanced Stage’ for all indicators • A State may be at different levels for different indicators

  22. Document Walk-thru (cont) • State Self-Assessment • Please refer to pg. 11 • Located on pgs. 11- 24 • MSIX Implementation section:Indicators 1 – 25 • Progress in implementing the“technology” of recordsexchange (MSIX) • Indicator #3

  23. Document Walk-thru (cont) • State Self-Assessment • Please refer to pg. 13 • Related to MSIX users, state support for users and handling of MSIX tasks • Indicator #11 • Indicator #13 • Indicator #15

  24. Document Walk-thru (cont) • State Self-Assessment • Please refer to pg. 14 • Related to access to MSIX, data security, user understandingof the Minimum Data Elements (MDEs) and knowledge of MSIX • Indicators #16 & 17 • Indicators #18 & 19

  25. Document Walk-thru (cont) • State Self-Assessment • Please refer to pg. 17 • Records Exchange Implementation section: Indicators 26 - 60 • Progress in implementing theRecords Exchange Initiativeindependently of the MSIXsystem • Indicator #26 • Indicator #29

  26. Document Walk-thru (cont) • State Self-Assessment • Please refer to pg. 18 • Related to records exchangeawareness and understandingof the data available on MSIX • Indicator #35

  27. Document Walk-thru (cont) • State Self-Assessment • Please refer to pg. 22 • Related to awareness of records exchange and MSIX among parents and out-of-school youth (OSY) in the state • Indicator #53 • Indicator #54

  28. Uses for the Document • By utilizing the SSAT, your State can: • Better understand OME’s expectations • Obtain ideas on a variety of specific activities to further its MSIX/Records Exchange efforts • Visualize tangible progress targets • Establish a baseline for records exchange progress and self-monitoring • Establish ‘task owners’ and feasible, but acceptable timelines

  29. Uses for the Document (cont) Your State can also: • Utilize the results from the SSAT as a direct feeder to a comprehensive State Strategic Plan • Make adjustments and edits as needed • Maintain the SSAT at the state level but share pertinent parts of it with local MEP programs/projects • Identify specific improvement areas and strategies

  30. Issue & Strategy Tool

  31. Sharing from SSAT Users • Gloria Altamirano, Ohio • Jaime Gonzalez, California

  32. Additional Q&As Remember: Submit your questions through the Chat area located to the lower right-hand side of your screen

  33. Upcoming Webinars Updated Schedule Suggestions for additional webinar topics?

  34. Contact Us For any questions regarding the SSAT or to inquire about our next available State Site Visit contact the REACTS Support Center 1-888-REACTS-0 1-888-732-2870 reactshelp@ed.gov http://reactsmsix.ed.gov

  35. Feedback Poll • Your opinion is important to us! • The poll questions will appear on the right-hand side of your screen • There are six questions. Please scroll down in the polling window to see all • For the first four, select only one answer per question • The last two questions ask for comments • Click ‘Submit’ one finished

  36. Adjourn REACTS Webinar Series 2011-2012

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