Sales Order Processing with Customer Down Payment

1. Sales Order Processing with Customer Down Payment SAP Best Practices

2. Purpose, Benefits, and Key Process Steps • Purpose • Often in business, especially in a make-to-order environment, customers may be required to pay some amount in advance before delivery of goods. • Benefits • System integrated sales order processing with Customer down payment • Key process flows covered • Sales Order Entry • Posting a Down Payment • Delivery Processing • Post Goods Issue • Billing • Clearing a Down Payment

3. Required SAP Applications and Company Roles • Required • Enhancement package 5 for SAP ERP 6.0 • Company roles involved in process flows • Sales Administrator • Warehouse Clerk • Billing Administrator • Accounts Receivable Accountant

4. Detailed Process Description • Sales Order Processing with Customer Down Payment • This process is used to create requests for down payment, record the receipt of the down payment, create a final invoice and receive the remaining funds. • The integrated process allows for a proper document flow to be maintained between the sales and financial transactions.

5. Process Flow Diagram Sales Order Processing with Customer Down Payment Event Down Payment is Required from Customer Customer Delivery Note Bill of Lading Billing Document Sales Administrator Create Sales Order Billing Administrator Billing Warehouse Clerk Delivery Processing Check Batch Determination Post Goods Issue Pick List Assign Serial Numbers Inventory COGS Accounts Receivable Accountant Posting a Down Payment Request (157) Posting a Down Payment Manually (157) AR–IncomingPayment (157) Clearing a Down Payment Manually (157) AR= Accounts Receivable, COGS = Cost of Goods Sold

6. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision