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Successful Event Planning Annual International Volunteer Leadership Conference 2-3 October 2003 BYU Alumni Associat

You have just been put in charge of the ?Big Event" . . .. Why me?I don't have timeI'm already too busy at work and at churchI've never done that beforeHELP!. Think about the event . What do you want to have happen?Where, what, who, when and how will it happen?What problems can you anticipate

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Successful Event Planning Annual International Volunteer Leadership Conference 2-3 October 2003 BYU Alumni Associat

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    1. Successful Event Planning Annual International Volunteer Leadership Conference 2-3 October 2003 BYU Alumni Association J. Reuben Clark Law Society Management Society

    2. You have just been put in charge of the “Big Event” . . . Why me? I don’t have time I’m already too busy at work and at church I’ve never done that before HELP!

    3. Think about the event What do you want to have happen? Where, what, who, when and how will it happen? What problems can you anticipate? What are your resources? Who can help?

    4. “Perfect World” Scenario Appeal Attractive to the target audience Effective communication Professionalism Seamless – no problems High quality – every detail Attendance This is the place to be and be seen Desire to come again

    5. How to Plan a Successful Event Begin early Set standards of excellence Use a written schedule/timetable Task, date, who, etc. Do your homework Delegate – use lots of help Make sure others know what is expected of them Meet often to report back on assignments

    6. How to Plan a Successful Event Plan for what if’s, then what Know your responsibilities, limitations, budget, authority Keep complete and accurate records Communicate in writing Details – who, what, where, how many Record success – to do it again Record failure – so won’t repeat it

    7. Examples Distinguished Utahn of the Year Bay Area Public Service Award

    11. Recognition Dinner Timeline

    12. Now it is your turn . . .

    13. Good Luck!

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