Presentation Transcript

1. ACCESS for ELLs&Alternate ACCESS for ELLs 2013-2014BAC Training
2. What is the purpose of this training? This training is focused primarily on an overview and the logistics of ACCESS for ELLs. Test Administrators will have further training requirements. (Handout symbol)
3. This training PowerPoint is NOT intended as a substitute for the District and School Test Administration Manuals for ACCESS for ELLs. It is a companion to those manuals. All BACs must also thoroughly read each applicable manual.
4. TESTING WINDOW January 6, 2014 - February 14, 2014
5. What’s New for ACCESS for ELLs® New form of ACCESS for ELLs®: Form 302 Listening Test of ACCESS for ELLs®, will be media-based for all tiers and grades 1-12 CD or streamed online The Reading Test is designed to take no more than 35-45 minutes. No changes to test administration procedures: Speaking and Writing domains of the assessment.
6. ACCESS for ELLs Timeline for 2013 - 2014
7. The 2014 numbers… We will be testing 6300+ English Learner students in 142 schools this year!
8. TrainingWhat training do Test Administrators need prior testing?
9. Training - ALL Test Administrators - BACs need to ensure that ALL school-based Test Administrators have been trained in the Administration Code and Inclusion of Special Populations. All signatures should be included on the Adm. Code/Inclusion signature forms. It is a violation of the Administration Code to administer these test components without the required training and successful completion of the quiz(zes).
10. Online Training WIDA Online modules and quizzes One-on-One Administration Kindergarten Test (ALL components) Speaking Component (Grades 1-12) Group administered Listening, Reading, Writing Components (Grades 1-12) In addition, there will be optional, face-to-face trainings with Marti Kinny for those who are interested.
11. Online Training Usernames/passwords are the same as last year’s. New BACs should have received theirs from MetriTech. If you have never received a username/password, contact Tammy Durham immediately at 485-3388. Do not share your username/password with anyone. If the password has been forgotten, the staff member should go to the WIDA web site and have it emailed to him/her. 
12. Online Training
13. Face-to-Face Trainings with Marti Kinny Gheens Academy
14. ESL Teachers new to Jefferson County ESL teachers new to JCPS will receive additional training from their ESL departments.
15. Location of online test administrator training and quizzes: www.wida.us
16. If you have never administered one or more of the ACCESS components, you are required to read the training course and pass the quiz at 80% or higher before administering the test.
17. ONLINE DEMONSTRATION Locating modules, quizzes and scores
18. Completing Your Quizzes Use your unique username and password to login and take quizzes. Pass the quizzes with 80% correct or higher. Take the quizzes more than one time if necessary. KDE will track who has taken the quizzes. The only score they see is the most recent score. Once you have passed the quizzes, you may administer the tests. If you do not pass the quizzes, you may NOT administer the tests.
19. Completing Your Quizzes Make a copy of the quiz results for every Test Administrator, submit one copy during your check in appointmentand keep one copy for your records NEW THIS YEAR – Submit the CERTIFICATE for passed quizzes.
20. Completing Your Quizzes IMPORTANT NOTE Do not distribute test materials to Test Administrators prior to verifying that all appropriate quizzes have been passed.
21. Sign the Nondisclosure Agreement AND Confidentiality Form BACs return these during check in appointment.
22. Who will do the testing?Major changes for 2013 - 2014
23. Test Administrators Certified Staff (Librarians, Resource Teachers Interventionists, Instructional Coaches, etc.) Non-certified Staff (Instructional Assistants, Clerks, etc.) May be certifiedORclassified as long as they have all necessary trainings and have passed all required quizzes.
24. Test Administrators As mentioned earlier this year, there will be minimal “outside” test administrator assistance this year. Marti Kinny’s office will prioritize and schedule assistance based on numbers and extraordinary circumstances. Marti will contact those BACs receiving assistance prior to winter break.
25. Test Administrators If your school receives any “outside” test administrator assistance, please complete the following: Have all test materials prepared Have your students scheduled and prepared to be tested “Outside” test administrators will not: Unpack or prepare test materials Design schedules Search for students
26. Occasionally, instructions in this PowerPoint will contradict or modify specifically for JCPS what is written in the District and School Test Administration Manual for ACCESS for ELLs. When such is the case, the information in this PowerPoint takes precedence over what is in the manual.
27. Which students should be tested?
28. Which students should be tested? ACCESS for ELLs Exit Criteria Overall Composite of a 5.0 on a Tier B or C and 4.0 or higher overall Literacy Composite.
29. Which students should be tested? Resources to help you identify all appropriate students – December spreadsheetJanuary spreadsheetWeekly email updatesInfinite Campus - JCPS ESL for BACs report
30. December spreadsheet on CASCADE to help you assign appropriate test books to students Which students should be Tested? DECEMBER SPREADSHEET (BAC Resources tab in CASCADE)
31. Which students should be Tested? JANUARY SPREADSHEET (BAC Resources tab in CASCADE) The Testing Unit will post a January spreadsheet on CASCADE with the information you need to: Identify appropriate students to test Complete any demographic bubbling on test books (except for accommodations and exemptions) If possible, identify correct test book (Cluster and Tier) to use for each student Weekly updates(students enrolling, students withdrawing), if applicable, will be emailed directly to you from the Testing Unit (Jessica Lyons) in January.
32. Which students should be Tested? ANOTHER RESOURCE JCPS ESL Report for BACs
33. Which students should NOT be tested?
34. Which students should NOT be Tested? Test every student on your January Spreadsheet EXCEPT for: 1. LEP students who require a(n) Medical Exemption Extraordinary Circumstances Exemption 2. LEP students who have MOVED after the first day of the testing window and who no longer attend your school
35. Which students should NOT be Tested? Students with Medical Exemptions LOGISTICS: Leave student on SDRR Complete the medical exemption on SDRR Submit the completed medical exemption form during your check in appointment DO NOT TURN IN A TEST BOOK
36. Which students should NOT be Tested? Students with Extraordinary Circumstances LOGISTICS: Call the Testing Unit to receive approval Leave student on SDRR Complete the extraordinary exemption on SDRR Submit the completed extraordinary Circumstances form during your check in appointment DO NOT TURN IN A TEST BOOK
37. Which students should NOT be Tested? Students who have moved LEP students who have MOVEDafter the first day of the testing window and who no longer attend your school. Leave on SDRR (Be sure to annotate appropriately) DO NOT TURN IN A TEST BOOK if it is blank Call the Testing Unit if you have a partially completed test
38. Some students qualify to be tested with temporary accommodations due to Medical Emergencies Call the Testing Unit for approval then complete and fax the form to 485-3775.
39. Tier Placement for ACCESS for ELLs®Grades 1-12
40. Profile 1: Fatima Fatima shows language skills typical of a student at level 3, Developing, in most classroom subjects. She is not yet approaching grade-level literacy in the core content areas. Which tier is most appropriate for Fatima? Tier B
41. Profile 2: Mohammed Mohammed is in second grade and in his first year of instruction in English. He is comfortable with basic conversations outside the classroom, but struggles with even low-level reading tasks. Which tier is most appropriate for Mohammed? Tier A
42. Profile 3: Esther Esther is approaching grade level literacy in the core academic content areas. Her teacher feels she will likely meet the state’s exit criteria for ELL support services by the end of the academic year. Which tier is most appropriate for Esther? Tier C
43. Profile 4: Lily Lily shows some emerging proficiency in academic English. She seems comfortable interacting with her fluent English-speaking peers but Lily’s teacher characterizes her as a beginner in reading and writing. Which tier is most appropriate for Lily? A/B line  Tier B
44. Profile 5: Byung Byung’s placement tests reveal level 4.8 oral proficiency in English, as well as grade-level literacy in his native language. His English reading and writing skills are lower. A portfolio of his work provides evidence that his literacy skills are not yet on grade level. Which tier is most appropriate for Byung? B/C line  Tier C
45. Test Booklet Structure Form 302 Speaking test has no tier level Kindergarten 1 test booklet
46. BAC Responsibilities
47. BAC Responsibilities Read the entire TAM(s), Follow all directions carefully to ensure accurate reporting of data. Inventory all ACCESS for ELLs materials upon receipt from the JCPS Testing Unit. Report any discrepancies of testing materials to the JCPS Testing Unit on the Documentation of Materials Not Returned Form. Request additional materials from the Testing Unit. Train personnel with the current Administration Code and Inclusion of Special Population documents. Ensure Test Administrators have read modules and successfully passed quizzes at 80% or higher prior to distributing test materials.
48. BAC Responsibilities Coordinate the administration of ACCESS in your school. Deliver and inventory the test materials to each test administrator each day. Keep all test materials secure. Create the test schedule. Emphasize to Test Administrators: Students must use #2 pencils ONLY. No pens, highlighters, crayons or mechanical pencils allowed. These cannot be read by the scanner.
49. BAC Responsibilities Verify the EL students who have an IEP or a 504 Plan to be given accommodations All accommodations must adhere to the guidelines in the TAM pp. 39 – 45. Students DO NOT receive their PSP accommodations on this assessment UNLESS the accommodation is also listed on the IEP or 504 Plan AND it meets the guidelines in the TAM on the pages listed above.
50. BAC Responsibilities Report issues or possible violations of the Administration Code during testing to the JCPS Testing Unit. Complete roster work in SDRR. Pack all the materials after testing for return to the JCPS Testing Unit.
51. TEST MATERIALS SECURITY ACCESS for ELLs testing materials are secure testing materials and must be treated as such. ALL materials must be placed in locked storage until you are ready to inventory them and/or distribute them to the test administrators. DO NOT leave materials unattended before or after testing. Remember: Test books should be kept in a “double locked” environment if they are outside of the BAC’s locked storage area once testing has begun (e.g. test books/materials are stored in a locked file cabinet in a locked room).
52. TEST MATERIALS SECURITY Do not share specific test information with students prior to or after testing. Any breaches of test security or problems with test administration may result in the invalidation of student scores.
53. TEST SECURITY SEATING CHARTS REQUIRED FOR EVERY TESTING ENVIRONMENT (GROUP TESTING)
54. TEST SECURITY SEATING CHARTS REQUIRED FOR EVERY TESTING ENVIRONMENT (INDIVIDUAL TESTING)
55. RECEIPT OF TEST MATERIALS Test materials will be delivered by JCPS pony during the week of December 9th. A signature will be required upon delivery. Secure your test materials immediately upon receipt! Within 24 hours of receipt, unpack and inventory your materials. VERIFY: Shipment is accurate You have enough testing materials for all of your students
56. Packing List
57. Receipt of Materials If there is any discrepancy in the shipment or if additional materials are needed, notify the Testing Unit promptly. List the shortage of materials on the Documentation of Secure Materials Not Returned form. Return this form with your materials after testing.
58. Documentation of Materials Not Returned Call the Testing Unit if you need a copy of this form.
59. SECURITY CHECKLIST You MUST use this checklist to track your test materials A list of every serial number assigned to the school Write the name of the student assigned to the book Signature of test administrator(s) who received and returned the test materials Form may look slightly different than your handout. This is an updated screenshot.
60. SCHOOL PLASTIC BAG CONTENTS School Materials List School Header Sheet Unused and Non-Scorable Test Materials Form Pre-ID Labels Test Administration Manuals Currently available on WIDA.US
61. Receipt of Test Materials SECURE-DO NOT COPY Check manual 302
62. Receipt of Materials ADDITIONAL MATERIAL ORDERS: Call the Testing Unit to order extra materials (485-3388) No additional test material orders may be placed with MetriTech after January 31, 2014. MetriTech will not fill any orders after this date. If the Testing Unit has extra materials we will continue to fill orders.
63. Prior to Testing Adhere to Administration Code guidelines. Student booklets must not be distributed to Test Administrators prior to testing. **MANDATORY** Use the Security Checklist when distributing test booklets. Test Administrator should count the number of test booklets received and returned.
64. Labels
65. Pre-ID Label
66. Correct Label Apply the pre-id label in the top right hand corner box of the test booklet Incorrect Label Do not apply the label Bubble in the test booklet according to the template provided. No Label Bubble in the test booklet according to the template provided. Pre-ID Label for ACCESS
67. DO NOT EDIT AN INCORRECT LABEL If you accidently adhere an incorrect label to an answer folder, do NOT peel it off! You will need to transcribe all responses into a new book.
68. What to do if an INCORRECT Pre-ID Label is affixed to a test booklet Bubble in all fields on the test booklet using the template provided.
69. Bubbling student information on the student test book
70. FRONT PAGE Use your color-coded template to successfully complete student information sections of the test booklet. Use these directions instead of the directions in the Test Administration Manual. Enter the first date the student was tested.
71. BACK PAGE Use your color-coded template to successfully complete student information sections of the test booklet. Use these directions instead of the directions in the Test Administration Manual.
72. Where do you find information on the test booklet cover? IC/Student Information/Program Participation/LEP Length of time in LEP/ELL Program – “Identified Date” Bilingual/ESL Type – LEP Services tab IEP/504 Plan Accommodations (only those used on ACCESS) State Support Delivery Model Check with BAC or ESL Teacher. JCPS ESL for BACs IC report Native Language Code Race and Ethnic Group Date 1st Enrolled in US school
73. Where do you find information on the test booklet cover? JCPS ESL for BACs IC report Native Language Code Race and Ethnic Group Date 1st Enrolled in US school
74. BACK PAGE This should be completed after testing (p. 24). SPD: Complete for Listening (L) and Speaking (S) components for Deaf and Hard of Hearing ONLY
75. ACCESS ACCOMMODATIONS
76. Accommodations Test accommodations are only available to students with disabilities (IEP or 504 Plan in place). The TAM contains definitions to explain how to use the accommodations, and coding information for the accommodations section. Deaf/Hard of Hearing – Take only the reading and writing components of ACCESS. Test Booklets are available in large print.
77. ACCESS ACCOMMODATIONS Does an IEP overrule the accommodations rules on ACCESS for ELLs?
78. Accommodations If a student’s IEP or 504 Plan calls for any accommodation that is NOT listed in the TAM (pp. 41-43), you MUST contact the JCPS Testing Unit prior to using any such accommodations. Make requests at least a couple of days in advance. The JCPS Testing Unit will request approval from KDE to use the accommodation. KDE will use the charts on pp. 41 – 43 to approve/disapprove accommodations.
79. BACK PAGE Accommodations are not bubbled on the back of the answer folder. Entered in SDRR only (see SDRR slides in this presentation)
80. Answer Folder Back Page – Bilingual/ESL Program Type IC/Student Information/Program Participation/LEP JCPS ESL – Limited English Proficiency Students Report (IC) Bilingual/ESL Type – LEP Services tab Directions for bubbling Bilingual/ESL are found on pages 25-26 of the Test Administrator’s Manual.
81. -SEI - All students with “waived” services -If SEI is selected “PR” should also be selected on State-Support Delivery Model Hawthorne Elem. only
82. JCPS ESL – Limited English Proficiency Report
83. BACK PAGE – State Support Delivery Model -If “PR” is selected “SEI” should also be selected on Bilingual/ESL Program Type State Support Delivery Model Check with BAC or ESL Teacher. Directions for bubbling State Support Delivery Model are found on page 27 of the Test Administrator’s Manual.
84. SCHEDULING New this year – 1. Submit your Test Administration Schedule to the Testing Unit no later than December 20, 2013. Include your schedule and which staff will be included as Test Administrators 2. Four Week Progress Report– At the end of January, you will be asked to submit an update on your progress toward completing testing. Watch your BAC emails.
85. SCHEDULING TOOLS Updated Test Session Master Schedule Blank Use for scheduling requirement due on December 20th
86. SCHEDULING TOOLS Sample Test Session Master Schedule
87. SCHEDULING TOOLS Test Session Roster Group Administrations TAM – p. 37 OPTIONAL
88. SCHEDULING TOOLS Test Session Roster Individual Administrations TAM – p. 38 OPTIONAL
89. During Testing Students: Answer questions in the test booklet Completely bubble in the answer circles Do not make stray marks This could cause errors in scoring BACs are available to answer questions from Test Administrators
90. Test Administration Times Listening and Reading are administered together in one group session Listening Administration: 25-40 minutes Breakin between Listening and Reading sections: 5 minutes Reading Administration: 35-45 minutes Logistics: 15 minutes (approximately) Writing is administered in a separate group session Writing Administration: 60 minutes + 5 minutes to finish up (if necessary) Logistics: 10-15 minutes (approximately) 22 students per group session
91. Group-Administered Components Listening, Reading and Writing Administered in groups of up to 22 students Centrally scored by MetriTech not by the Test Administrator Each grade level cluster and each tier must have separate group sessions The test administrator scripts arrive with the test booklets and are different for each test form Scripts are different for each grade level cluster and tier Speaking and Kindergarten components are administered in a one-to-one setting.
92. Listening Test Overview NEW!! TEST ADMINISTRATION FORMAT
93. Listening Test Overview The 2013-2014 Listening Test will be media-delivered (CD or streamed online). Format: Multiple choice, group administered Media: CD or streaming audio from the Internet Time: 25-40 minutes Scoring: Machine scored (by MetriTech, Inc.) 6-7 thematic folders: each folder is centered on one standard (Language of: Math, Science, Language Arts, Social Studies, Social Instructional)
94. Rationale for Media-Delivered Listening Test Increase standardization of administration Ease the workload of test administrators Test items will be able to reflect more authentic listening scenarios
95. Listening Test Guidelines Check CD player or Internet connection strength prior to testing. Listen to all tracks. Follow the Test Administration Script exactly. Prior to administering the test, practice administering by listening to the practice items while reading the script. Each track may be played only once. Only under unusual circumstances may tracks be played again. Do not pause between tracks, a 25 second response time already incorporated into the audio. Answer choices may not be read aloud.
96. Speaking Test Overview Format: Student constructed response, no tiers – adaptive format, individually administered Time: Up to 15 minutes per student Scoring: Rated by Test Administrator, scale & proficiency level scores calculated by MetriTech Ratings (exceeds/meets/approaches expectations) assigned using Speaking Rubric Each form contains three parts (A, B and C) Part A: tasks 1-3 cover SIL at proficiency levels 1-3 Part B: tasks 1-5 cover LoLA and LoSS at proficiency levels 1-5 Part C: tasks 1-5 cover LoMA and LoSC at proficiency levels 1-5
97. Kindergarten Test Design The test is thematically integrated within two stories: A narrative story An expository story All domains (listening, speaking, reading, writing) are tested within each story. All domains are individually administered and adaptive so the student will start sections at appropriate levels and stop at his or her “ceiling.” All components are scored by the Test Administrator (TA) during test administration. In its entirety, the test takes an average of 45 minutes.
98. Unique Features of the Tests Manipulatives Cards Student ActivityBoard Thematic Test questions center around two themes All four domains are tested in each theme Interactive Writing Experience The student has an opportunity to produce whatever he/she is able
99. After Testing
100. Test Materials Test Administration Manual Test Administrator Script Test booklet (legal size paper) Student Response booklet Alternate ACCESS for ELLs® Speaking and Writing Rubrics
101. Sign the Nondisclosure Agreement AND Confidentiality Form BACs return these during check in appointment.
102. School Materials List Current view not available.
103. School Header Sheet Current view not available.
104. Unused and Non Scorable Test Materials Current view not available.
105. Documentation of Materials Not Returned Call the Testing Unit if you need a copy of this form. Current view not available.
106. Packing Materials Current view not available.
107. Alternate ACCESS for ELLs Teacher Training A test administrator training will be offered December 9, 2013 to support the administration of Alternate ACCESS for ELLs. Teachers/BACs may register on PdCentral.
108. Student Data Review and Reporting Application (SDRR) Rosters
109. SDRR Link https://oaa-adc.education.ky.gov/SecureLogin/AppLogin.aspx?ReturnUrl=%2fDefault.aspx KDE has not completed their roster manual. More information will be forthcoming via a BAC email once it is available. In addition, the Testing Unit will offer mini-support sessions for SDRR. These dates will be announced later.
110. SDRR “Sandbox” Demonstration
111. SDRR “Sandbox” Demonstration
112. SDRR
113. SDRR IEP/504 Plan accommodations approved and used in ACCESS must be entered in SDRR only.
114. SDRR SDRR Manual will provide specific directions for adding and deleting students.
115. ROSTERS Student Data Review and Reporting Application (SDRR) Opening in mid-December and will be pre-populated with each district’s EL students. OAA extracted the data from IC to send to MetriTech for the pre-id labels after the ACCESS for ELLs® ordering window closed on November 7th.
116. Rosters Must reflect student enrollment throughout the ACCESS testing window All current LEP students enrolled in the district on the first day of the testing window OR who enroll during the testing window need to be on the roster
117. Rosters Any student enrolling in the district after the additional ordering deadline (January 31st, 2014) should be tested if materials are available and time permits. Call the Testing Unit if you do not have adequate materials. Example of Annotation: Student enrolled in district on 2/4/14 and testing materials were not available. The W-APT test was administered.
118. Rosters Who should NOT be on your roster? No RFEP (Redesignated Fully English Prof.), IFEP (Initially Fully English Prof.) or exited English Learners EXIT CRITERIA 5.0 on a Tier B or C AND 4.0 or higher Literacy Composite Proficiency Level
119. Rosters All work on rosters must be completed no later than Friday, February 14, 2014.
120. Rosters Student moves into your school during the ACCESS for ELLs® testing window: Verify with the previous school if the student has been tested. Schools should not re-test students or test students before the testing window starts. If a student is tested twice, the first school who completed testing will receive that student’s scores; the other scores will not be counted.
121. Add new students to SDRR Add any new students, providing all requested information Add any annotations (if needed)
122. SPECIAL CIRCUMSTANCES: IF A STUDENT IS ON JANUARY SPREADSHEET BUT NOT ON SDRR AND DOES NOT HAVE PRE-ID LABEL… Add this student to your SDRR (LEP ONLY) Fill out test book completely as shown on your template Test student
123. Rosters Medical Exemptions or Extraordinary Circumstances Exemptions: Select the correct exemption from the “Non-Part” column in SDRR. Add ALL appropriate details from your completed exemption paperwork. Turn in paperwork during your check in appointment. Extraordinary Circumstances – Call the Testing Unit for approval PRIOR to filing this on SDRR.
124. Optional Services and Reports Do not order – Reports have already been purchased and will be delivered to your school after testing.
125. ACCESS for ELLs Future ACCESS 2.0 will be operational in 2015-16 Online assessment Kentucky will field test 2014-15 in the domain of listening
126. Questions? …Call us… Testing Unit 485-3388 Marti Kinny 485-3563 http://www.jefferson.k12.ky.us/Departments/testingunit/index.html