One Community, One Plan

1. One Community, One Plan

2. Intro • Who we are: • Tamara Jorkasky, Grant Coordinator, MDNR • Marcy Hamilton, Deputy Exec. Dir/Senior Planner, SWMPC • Purpose of presentation/learning outcomes: • Describe the process and content required to complete a 5-Year Parks and Recreation Plan that meets DNR guidelines. • Outline the benefits of completing a Community Master Plan. • Recall funding sources for planning and implementation of projects.

3. Format Overview of 5-Year Plan Requirements Community Master Plan Funding

4. Why Develop a 5-Year Plan? • INVENTORY of existing authority, roles, structure, procedures, relationships and partnerships, programming, facilities and natural resources. • STRATEGIC PLAN OF ACTION. • GRANT ELIGIBILITY for recreation grant programs LWCF, MNRTF and RP and Waterways.

5. Who? • STATE OF MICHIGAN – SCORP • NATIVE AMERICAN TRIBES • LOCAL UNIT(s) OF GOVERNMENT • Unit of Government – city, township, village, recreation authority, HCMA, Trail Authority, etc. • Joint Recreation Plan – Multi-jurisdictional. Each unit of government maintains the ability to apply for grants separately. • SCHOOL DISTRICT – Must be the sole provider of recreation for a community.

6. What to Include? The Basics. Review the 5-Year Plan Guidelines, www.michigan.gov/dnr-grants • Community Description • Administrative Structure • Recreation Inventory (& Post Comp, Waterways) • Natural Resource Inventory (Optional) • Planning Process • Public Input Process • Goals and Objectives • Action Plan • Plan Approval Documentation and Transmittals

7. Who can write it? • Local Unit of Government – staff, board, committees • Regional Planning Commission • Consultants • Interns • Combination

8. Community Description • Regional Context • Who will adopt the plan? • Local Unit of Government • School District • Joint Recreation Plan (multiple units of government)

9. Administrative Structure • Who has the authority to make parks and recreation decisions • Organization chart • Budget and funding • Relationships, partnerships and volunteers • Recreation Authorities or Trailway Commissions: • Articles of Incorporation – must address recreation grant encumbrance and dissolution of the authority. • Contact DNR Grants Management during the planning process.

10. Recreation Inventory • How information was collected • Inventory of Park and Recreation Facilities • Location Map

11. Recreation Inventory • ADA Assessment • Who completed the assessment • Minimum 1-5 ranking, compliance with 2010 ADA Standards for Design & Why • Plan to address deficiencies in Goals, Objectives and Action Plan • Can include sections of your ADA Transition Plan • Waterways Inventory (New 2016) • Marketing, events and partnerships • Maintenance and dredging needs and schedule • Infrastructure replacement • Paul Petersen, Waterways Program Manager, 517-284-6122 • Status report of completed grants • Post Completion Self-Inspection Reports

12. Natural Resource Inventory • Optional • Inventory of natural features: • Conservation value • Potential acquisition • Relevant sections of ex. plans: • Green Infrastructure Plan • Greenways Plan

13. Planning Process • Description of methods and timeframe. • 5-Year Plan Guidelines are a minimum.

14. Public Input Process Minimum: • Before the plan is drafted. • Less formal is best: Workshop, interviews, survey, Charette • Public Hearing: • After 30-day draft review, but prior to adoption • Park committee/board or highest governing body • Joint Plan – can consolidate public hearings for multiple communities. Contact your Grant Coordinator for prior approval of process.

15. Public Input Process Notifications: • Posting date and certified by the publisher. • Public Input and 30-day Notice – less formal is OK. • Public Hearing – Open Meetings Act, PA 267 of 1976.

16. Goals and Objectives Based on: • Input - entity responsible for parks and recreation, community, region, partners • Need – community wishes, participation data, demographics, environmental, economic, etc. • Recreation Standards – recommendation, not required

17. Goals and Objectives Ex. Goal: To provide recreation facilities to meet the needs of the community. Ex. Objective: Construct additional soccer fields. Note - For grant applications, the project must at a minimum meet the goals and objectives of the 5-Year Plan.

18. Action Plan • Specific projects that help accomplish the goals and objectives. • Typically 5-Year, but can project further into the future. • Construction Projects – new projects and updates for compliance to current standards (playground safety, ADA). • Organizational – staffing, collaboration process, etc. • Programmatic Ex. Action Item: Construct 2 soccer fields at Memorial Park • Capital Improvement Schedule – Recommended.

19. Local Plan Approval • After 30-day plan review and advertised public hearing. • Public hearing can be at the adoption meeting, but must be agenda item occurring prior to adoption. • Approval by the highest governing body • Joint Recreation Plan – adoption by the highest governing body of each unit of government. • Meeting Minutes • Public hearing(s) and meeting(s) where plan was adopted. • Must show opportunity for public comment and if comment was/not received. • Approved and certified (signed by clerk)

20. Submitting your Plan • Due to DNR by February 1 of the year you intend to apply for grants. • Submit in MiRecGrants, https://secure1.state.mi.us/MIRGS/Login2.aspx?APPTHEME=MIDNR • Submittal – Each community must upload: • 5-Year Plan Document • 5-Year Plan Checklist • Notifications for public input, draft plan review and public hearing • Approved meeting minutes of public hearing and adoption • Post-Completion Self-Inspection Reports • Transmittal notification to County and Regional Planning Commission • Joint Recreation Plan – All Above+ • Only one community uploads the 5-Year Plan. Remaining units of government upload document stating who uploaded the plan.

21. Submitting your Plan • Create MiRecGrants Account. • Click My Organization link. • Click 5 Year Plan Information. • Click 5-Year Recreation Plan upload form. • Upload documents. • SAVE after each upload. • Click Submit 5-Year Plan.

22. Typical Time Frame 2019 Gather inventory and public input and draft the plan Noticed 30-day draft plan review Advertised Public Hearing Public Hearing Adoption by highest governing body Send copy/web link of 5-Year Plan to County & Regional Planning By February 1, 2020 Submit 5-Year Plan in MiRecGrants If plan meets requirements, DNR approval by April 1, 2020 for grant applicants December 31, 2024 5-Year Plan Expires Note: The plan is valid for no more than 5-Years

23. 5-Year Plan Amendment • Does not extend the expiration date of the plan • 2-week draft review period prior to public hearing • Approval of Amendment • By highest governing body after the 2-week review period and public hearing. • Joint Plans – Only approved by the community which the amendment affects. Send a copy to all other communities in the plan. • Submittal • Contact DNR prior to submitting in MiRecGrants • Amendment Checklist • Only the pages of the plan that were changed • Description of the planning process • Notices • Approved/certified meeting minutes • Transmittal to County and Regional Planning Commissions • By February 1 of application year (if applying for grants)

24. Community Master Plan Marcy HamiltonSouthwest Michigan Planning Commission

25. Community Master Plan • Why Plan? • What’s In The Plan? • Who’s involved? • How to Do It? 5-Year Recreation Plan • How Long Does It Takes? • Who Can Help?

26. Why Plan? • MICHIGAN PLANNING ENABLING ACT (Act 33 of 2008) • Expresses Land Use Policies Philosophy on growth and community character. “Do we want to grow?” “What does ‘small town character’ mean to us?” • Tool for local decision-makers to balance private property rights with public interest • Basis for zoning - fair decisions and treat people/property owners fairly and consistently

27. Why Plan? To Have Growth & Development that • Is coordinated, adjusted, harmonious, efficient, and economical • Considers character of community • Trends in land and population development; • Considers present and future needs; • Best promotes public health, safety, morals, order, convenience, prosperity, general welfare • Includes promotion of or adequate provision for • Transportation system (lessen congestion, provide for safe and efficient movement of people and goods by motor vehicles, bicycles, pedestrians) • Safety from fire and other dangers • Healthful and convenient distribution of population • Good civic design and wise expenditure of public funds • Public utilities (sewage disposal, water supply, etc.) • Recreation

28. Plan Contents • Land use/infrastructure issues for 20 years or more • Community description (demographics,inventories, existing conditions) • Goals and Objectives • Planning commission's policies/recommendations for development • Land use plan/map that classifies and allocates land: (agriculture, residences, commerce, industry, recreation, public transportation facilities, public buildings, schools, forests, woodlots, open space, wildlife refuges, etc.)

29. Plan Contents • Transportation system and their interconnectivity Streets, bridges, public transit facilities and routes, bicycle facilities, pedestrian ways, freight facilities and routes, port facilities, railroad facilities, and airports • Waterways and waterfront developments • Sanitary sewers and water supply systems • Public utilities and structures • Implementation recommendations

30. Who Plans? • Planning Commission • Established by ordinance, 5- 11 members appointed, 1 - 3 year terms • Represent important segments of the community (economic, governmental, educational, and social, agriculture, natural resources, recreation, education, public health, government, transportation, industry, and commerce) • Municipal Board/Council • COMMUNITY INPUT • Coordinate with adjacent municipalities & county, region, state, federal agencies

31. Process • Notice (contiguous local units, county, regional planning agency, each public utility company, railroad company, and public transportation agency) • Identify community issues • Collect information/data • Develop community vision • Set goals to achieve the vision • Decide how to proceed in that direction • Adopt the plan • Review the plan at least every 5 years Public Input

32. Timeline • Draft Plan – 1 year • Collect information/Gather Community Input • Distribute/Comment Period – 3 months • Submit proposed master plan to the legislative body for review, comment, to approve distribution • Distribute & Comment – 63-days • Hold 1 public hearing (15 day notice) • Adopt – 1-2 months • By Planning Commission (unless resolution by governing body) • Review • at least every 5 years • Develop annual capital improvements program of public structures and improvements

33. Resources • MSU Extension – Citizen Planner https://www.canr.msu.edu/michigan_citizen_planner/ • Michigan Municipal League http://www.mml.org/resources/information/planning_zoning.htm • Michigan Townships Association https://mta.elevate.commpartners.com/planningandzoning • Michigan Association of Planning https://www.planningmi.org/education-and-resources-for-officials • Michigan Association of Regions http://www.miregions.com/

34. Funding for Planning • CZM Office of Great Lakes • MEDC Redevelopment Ready Communities • Local Community Foundations

35. Funding - Coastal Zone Management • Coastal Communities (map on CZM site) • CZM Program Focus Areas with planning funds • Coastal Water Dependent Uses and Community Development • Coastal Hazards Management • $10,000-$75,000 planning grants • Deadline in December • www.mi.gov/coastalmanagement

36. Coastal Water Dependent Uses and Community Development • Objective: Plan and manage future growth and development on lands adjacent to the coast, while protecting coastal natural resources, maritime heritage resources, water-dependent livelihoods and recreation, and other assets and activities that contribute to the community’s sense of place. • Preference will be given to projects that: • Encourage water-dependent commercial and recreational uses that diversify the community or regional economy. • Create regional or multi-jurisdictional tourism development and marketing plans based on asset inventories of coastal natural resources, water-based recreation resources, and maritime cultural resources.

37. Coastal Hazards Management • Objective: To increase coastal communities’ understanding of the risks resulting from coastal erosion and flooding and to build the ability to respond and adapt to coastal storms and Great Lakes water levels variabilities (e.g., the highs and the lows). • Preference will be given to projects that: • Develop coastal community resilient master plans and/or implement local policies to effectively prepare, respond, and adapt to the coastal hazards such as storms, flooding, erosion, and Great Lakes level variability. • Seek to sustain nature-based systems to leverage their protective assets and take steps to avoid the need for hard shore protection now and in the future. • Implement site-specific nature-based shoreland management practices that provide erosion control benefits; and protect, restore, or enhance natural coastal processes.

38. Funding for Planning - RRC • Redevelopment Ready Communities (RRC) • Through Michigan Economic Development Commission (MEDC) • No cost, technical assistance and statewide certification program. • Eligibility • Community with traditional downtown • RRC Baseline Report submitted to RRC CAT and finished first quarterly progress report and demonstrated progress towards certification. • Contact Community Assistance Team (CAT), www.miplace.org/communities/rrc

39. Funding for Planning - RRC • Funding – 1:1 lifetime max up to $20,000 • To move a community closer to certification. • Master plan updates (could include 5-Year Rec Plan components) • CIPs (should include recreation projects) • DDA plan updates, zoning ordinance amendments , training, RR Sites work, economic development and marketing strategies, etc. • Benefit • Community Best Practices for transparent, predictable and efficient development practices. • Community Development Incentives • Efficiencies • MEDC promote available redevelopment sites • Technical Assistance funding & support

40. Funding – Community Foundations • Option for all communities • Council of Michigan Foundations, www.michiganfoundations.org • List of 57 community foundations in Michigan

41. Contact Tamara Jorkasky, Grant Coordinator, MDNR, jorkaskyt@michigan.gov, 517-284-5948 Marcy Hamilton, Deputy Executive Director/Senior Planner, Southwest Michigan Planning Commission, hamiltonm@swmpc.org, 269-925-1137 x 1525