1 / 11

Web Leave System Enhancements

Web Leave System Enhancements. www.ncsu.edu/human_resources/benefits/. Web Leave System Enhancements. Why are changes being made to the Web Leave System? Clean up bad data Employees earning leave incorrectly Employees earning leave who should not be earning leave

avani
Download Presentation

Web Leave System Enhancements

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Web Leave System Enhancements www.ncsu.edu/human_resources/benefits/

  2. Web Leave System Enhancements • Why are changes being made to the Web Leave System? • Clean up bad data • Employees earning leave incorrectly • Employees earning leave who should not be earning leave • Make leave administrator’s job easier • No more manual calculation required to determine how much an EPA employee or Post Doc should earn • No more inflating accrual rates to make sure the employee earns correctly each month • Better handling of multiple jobs • Allows cleaner record-keeping and improved reporting and audit tools for when changes occur in the system. www.ncsu.edu/human_resources/benefits/

  3. Web Leave System Enhancements • New functionality automatically adds EPA employees to the Web Leave System, enters annual/sick leave accruals and calculates pro-rated accrual rates if the FTE is less than 1.0. • Historically, this was a manual process whereby the leave administrator had to enter EPA employee data and accrual rates, and calculate pro-rated accruals if the FTE was less than 1.0. • Adding EPA employees will now mirror the process for adding SPA employees. • Leave administrators will retain the ability to edit accruals if necessary. www.ncsu.edu/human_resources/benefits/

  4. Web Leave System Enhancements • Multiple Jobs/Split FTE Handling • System will automatically combine multiple jobs (split FTE) data to calculate the correct accrual rate. • Leave Administration Unit will run periodic reports to ensure proactive communication with departments who have split FTE employees. • Automatic Continuation of Leave Accruals • Workers’ Compensation: leave administrators will no longer be required to enter leave for employees who are on worker’s comp. The system will automatically continue to post accruals. • Military Leave: leave administrators will no longer be required to enter leave for employees who are on and/or return from military leave. The system will automatically continue to post accruals while an employee is out on military leave. www.ncsu.edu/human_resources/benefits/

  5. Web Leave System Enhancements • How are we preparing for the enhancements? • On-going testing of the enhancements to make sure we have covered all potential eligibility scenarios. • Identifying EPA employees that are accruing annual leave at a rate above the standard 16 hours. • Grandfathered EPA employees who earn 17:20 per month • Leave Administration Unit will make necessary adjustments to ensure their accruals remain the same. • Developing a training module for web leave administrators. • Updating the Web Leave website to include FAQ’s, manuals for employees, supervisors and leave administrators. www.ncsu.edu/human_resources/benefits/

  6. Web Leave System Enhancements • What is the timing of roll-out to campus? • November 16, 2011 • Selected group of leave administrators test enhancements • Go-live date to be determined • After testing and troubleshooting • Updated manual for leave administrators will be made available • January, 2012 • Training classes on enhancements and overall web leave operation www.ncsu.edu/human_resources/benefits/

  7. Web Leave System Enhancements • How can leave administrators help now? • Identify employees who remain in the web leave system, but no longer earn leave • Terminated • Retired • Deceased • No longer eligible to earn leave, etc. • Document your leave scenarios that might be out of the ordinary • For example, a 9-month faculty member in receipt of an administrative pay supplement, who is also earning leave • Identify those currently in a split FTE situation. • Zero out balances for employees who no longer earn leave (instructions will be provided) www.ncsu.edu/human_resources/benefits/

  8. Web Leave System Enhancements • How can leave administrators help in the future? • Maintain accurate leave records • Keep records up to date • On a timely basis, zero out balances for those who are not eligible to earn leave • Quarterly audit process will be implemented by Leave Administration Unit • Look at non-leave earning employees who are still in the web-leave system • Consequences for non-compliance www.ncsu.edu/human_resources/benefits/

  9. Web Leave System Enhancements • More enhancements are on the horizon! • PeopleSoft v. 9.1 upgrade coming in 2012 • New employee classification and system action codes will boost web leave system accuracy and efficiencies www.ncsu.edu/human_resources/benefits/

  10. On another note…Comp Time • The maximum amount of compensatory (comp) time allowed is 240 hours. • Currently, when an employee attempts to enter more than 240 comp time hours, the web leave system shows a warning message that the maximum has been met. • Comp time hours in excess of 240 must be paid out. • In the future, a reminder note regarding the pay-out of excess comp time hours will be added to the warning message. www.ncsu.edu/human_resources/benefits/

  11. Questions? University Leave Administrator Michael McFarland, 513-0106 Michael_McFarland@ncsu.edu Program Coordinator Kawona Johnson 515-4272 Kawona_Johnson @ncsu.edu HR Consultant Shauna Stackhouse, 515-4317 Shauna_Stackhouse @ncsu.edu www.ncsu.edu/human_resources/benefits/

More Related