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Completing the CACFP Reimbursement Claim. Wisconsin Department of Public Instruction Child and Adult Care Food Program (CACFP). ~ The Adult Care Component ~. http://fns.dpi.wi.gov/fns_adultmemos. CACFP Reimbursement. Per calendar month basis Meals X Rates +
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Completing the CACFP Reimbursement Claim Wisconsin Department of Public Instruction Child and Adult Care Food Program (CACFP) ~ The Adult Care Component ~ http://fns.dpi.wi.gov/fns_adultmemos
CACFP Reimbursement Per calendar month basis Meals X Rates + Cash-in-lieu of Commodities Rate (currently $.2325) per lunch and supper State Agency Guidance Memo 2
The Elements of a CACFP Reimbursement Claim State Agency Guidance Memo 3A
The CACFP Reimbursement Claim • DPI requests submission of claim no later than the 15th of the month following the claim month. (Example – submit January 2014 claim by February 15th, 2014) • USDA federal regulation requires submission of claim within 60 calendar days from the last day of the claim month. (Example, submit January 2014 claim by March 29, 2014) • DPI requires non-profit agencies to submit their claims on-line; for-profit agencies must submit via paper (PI-1489-A)
Amendments (changes) to the CACFP Reimbursement Claim • Amendments for upward adjustments (i.e. adding meal counts): must submit within 60 calendar days from the last day of the claim month • Amendments for downward adjustments (i.e. deducting meal counts): may be submitted any time • Claim amendments may be made online until the claim is processed; they must be submitted by paper claim (via fax, email, or regular mail) once the claim has been processed
Enrollment Data Monthly enrollment data = totals on the HSIR for that month
Enrollment Data January 2014 I. Child and Adult Care Food Program Enrollment Data 6 5 17 28
Participation Data January 2014 6 17 28 5 II. Participation Data 1 21 23.8 24
Number of Meals Served to Eligible Adult Participants January 2014 6 28 5 17 II. Participation Data 1 21 24
Number of Meals Served to Eligible Adult Participants January 2014 6 28 5 17 II. Participation Data 1 21 24 478 923 445
Site Participation Data for Sponsoring Organizations 4 6 1 2 5 8 3 7 9 10
Participation Data for Sponsoring Organizations 15 10 29 54 2 21 45 1724 844 880
Required Edit ChecksSponsoring Organizations Only Must be completed for each site for each claim month. • Approved meal types • Total meals Example for 1st site: 28 x 21 x 2 = 1176 Claimed 923 meals = O.K. State Agency Guidance Memo 5A
Submitting the Reimbursement Claim Online • Required for all adult care centers except for-profit agencies • Retain a copy of the confirmation page from the internet claim site with other monthly claim documentation
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