Monthly Claim for Reimbursement

1. Monthly Claim for Reimbursement p. 56

2. Monthly Claim for Reimbursement • Used to report claimed meals each month! • Used to determine how much you get paid • Due 30 days from the end of the claimed month p. 58

3. Monthly Claim - Page 1 • For the month of June, when is the claim due?________________ • For the month of January, when is the claim due?__________________ July 30 March 1 or 2 p. 58

4. Monthly Claim for Reimbursement • Your claim form is only available on the CNP Applications online web site • Currently you must download, print, and mail or fax • In early spring, the claim will be submitted on-line

5. Monthly Claim for Reimbursement The sample on page 57 is a compilation. It shows examples of: F/RP Child Care Non-Profit Child Care Non-Profit At-Risk Snack Do Not Use This Form!

6. Downloading your Claim • Set-up account at on-site visit • Once logged in…

7. Click on Claims

8. Click on Printed Claim

9. Select Month and Year • Rules – claim may be printed • During month of claim (i.e.,print in Nov.) • After month of claim (i.e.,print in Dec.) • NOT October of before

10. Click on Show Claim

11. Click on Open

12. Your Sponsor Number and Address The Month and Year you selected

13. Circle one: • Initial - first time the claim is submitted • Revised - claim is submitted a second time to correct errors. p. 58

14. Signature: • Official Representative • Up to 2 additional people identified on your agreement p. 58

15. Print Date p. 59

16. First and last dates of the month that your center was open and serving meals. 3/8/50 3/30/50 p. 59

17. We will get to this later… p. 59

18. This tells us how you are participating in the CACFP: • F/RP Child Care – F/RP Provision • Non-Profit Child Care • Non-Profit Adult Care • And more… • It has nothing to do with what you report p. 57

19. Number of Days Served – • Get from a calendar • Also found on your Attendance Form p. 59

20. Enrollment – participants for whom you cared during the month • What form collects Enrollment? • For-Profit Centers must report Total enrollment and Free and Reduced-Price Enrollment (Free + Reduced-Price; does not inclued paid) Master Roster p. 59

21. Participation – participants that received meals during the month by eligibility type • What form collects Participation? Monthly Summary p. 59

22. Meals Served – participants that received meals during the month by eligibility type • What form collects Participation? Monthly Summary p. 59

23. Monthly Summary 27 8 13 680 722 672 Claim 27 8 13 48 680 722 672 2074

24. What is Coming Very Soon? • File On-line • May not submit until after the end of the last meal of the month • Snack ends at 4PM; may submit after 4PM

25. Click on Claims

26. Click on Online Claim

27. Select date (this screen will be different)

28. Same processes • Select dates of operation • First day serving • Last day serving

29. Required after each section; won’t let you save if errors! Report Expenditures

30. Meals Served Information • Essentially the same as the old claim • Once this is Validated and Save, a submit button will appear

31. Just a Reminder! The Monthly Claim for Reimbursement is due ______ days following the end of the claim month. 30

32. Monthly Claim • Unless requested by the SDE, ONLY the monthly claim should be faxed each month. • All supporting documentation MUST be kept on file in the center for four years.

33. Monthly Claim • You have a one-time exception to the 30-day deadline. • You must contact the SDEAccounting section to use the waiver.

34. Monthly Claim • The claim must be accurate when submitted. • Errors only delay our paying you!