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Orientation Workshop for Experienced Event Planners

Orientation Workshop for Experienced Event Planners. Presented by the Office of Student Life and Development 2010-2011. Workshop Goals . To update students with changes in the campus scheduling and publicity/posting regulations.

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Orientation Workshop for Experienced Event Planners

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  1. Orientation Workshop for Experienced Event Planners Presented by the Office of Student Life and Development 2010-2011

  2. Workshop Goals • To update students with changes in the campus scheduling and publicity/posting regulations. • To re-orient students with the basic Program Regulation Clearance process. • To remind students how to plan and advertise successful campus events.

  3. Annual Registration of Student Organizations • Organization Registration Card (ORC) deadlines: • October 1 • March 1 • Eligibility • Undergrads 6 units; Grads 3 units • 2.0 GPA and no probation of any kind • Orientation and Event Planning Workshop • Event planning ability expires August 31, 2011 • Must attend annually

  4. S.H.E.L.L.S. • Successful Higher Education Leadership Learning Skills • Officer Manual • Officer Transition Manual • Financial Budgetary Manual • Organizational Meeting Manual • www.csulb.edu/sld under “Forms”

  5. Scheduling Deadlines • The following deadlines for filing forms, completion of program details, and approvals and payment of fees must be met before the program can be confirmed: • major programs, concerts, speakers, conferences – 4 weeks prior to program • workshops, seminars, events being catered, hot food sales, student filming – 2 weeks prior to program • general meetings, bake sales, information tables – 5 business days prior to the program

  6. Posting Regulations • Event must be advised, scheduled, confirmed and approvedprior to the release of any program publicity. • IDENTIFICATION OF PUBLICITY • All publicity must state the sponsoring organization, name of programs and date, time, location and contact for the event. • TIME LIMITS • All publicity material may be posted no more than seven school days prior to the event and must be removed no later than three days following the event.

  7. Posting Regulations • FLYERS • No approval needed to post on • POSTERS • 25 posters on stakes maximum. SLD approval required. • BANNERS & SIGNS • Only five signs or two signs and three banners are allowed for posting per event. SLD approval needed. • POSTING in the USU • Besides any approvals needed from SLD, approval is also required from ASI Marketing, USU-312.

  8. Bank Accounts • ASI Agency Account • ASI Grant Account • No off campus accounts

  9. Fundraising & Scholarships • See your SLD Advisor if your student organization is planning on fundraising or offering a scholarship(s) to CSULB students: • Cash Donation Process • T.V. Show Taping Process • Gift In Kind Donation Process • Scholarship Process

  10. SLD Programs & Services • Lois J. Swanson Leadership Resource Center • Leadership Academy • American Indian Student Services • Partners for Success • Student Resource Centers • Student Travel • Visit SLD website : www.csulb.edu/sld • More info on our services and programs • Copies of all forms mentioned under “Forms” • Register on-line for several programs and services we offer

  11. Your Feedback • Returning Officer • What has their experience as a student leader been like? • Positive? • What would you do differently? • Any challenges? • Delegation, recruitment of members, SLD Office, AS Business Office, etc.

  12. CONGRATULATIONS! You are now ready to plan and implement your events! • Your name will be forwarded to the USU-CEC and the ASBO within three days (72 hours) of this workshop. • Are there any questions?

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