Welcome to the Weekly CTC Webinar

1. March 12, 2014 Welcome to theWeekly CTC Webinar West Virginia Department of Education Office of Assessment and Accountability While you wait for the webinar to begin, please be sure to check your speaker and microphone settings by using the Audio & Video wizard in the upper left of your screen. Click on the icon that has a red gear with a microphone.

2. Agenda • WESTEST 2 • o Site readiness test • o TAS live accounts vs Demo accounts • o Practice test scheduling • o Operational test scheduling • o Testing window end date • o Outside vendor request • Online Writing • o Request resets /add students / change grade levels • o Accommodation errors • o Home school rosters on ISOFT • o Lists of Students Not Tested, In Progress or Blank Essays • EXPLORE, PLAN and COMPASS • o Generating COMPASS reports • NAEP • o School changes - 2014-15 • Smarter Balanced Field Test • o General Information • o Accommodations • o Tide • DLM Field Test • WV Writes/Acuity • Q&A

3. WESTEST 2

4. Site Readiness Test . • Technical difficulties • Complete the disruption form on www.ctb.com/wt2 • Schools/counties let us know if you are scheduling a new test.

5. Q&A March 13, 2014 at 10:00 AM

6. Practice Test • Technologists • Demo Site • Use practice test usernames, passwords and access codes to test system. • Students • Must be scheduled using the live TAS • Opened March 10 • One session loaded into system • Do not need to reschedule into testing sessions • New session needed for each administration to a student

7. WESTEST 2 Tools Slide 7

8. Operational Test • Technologists • Should NOT use usernames, passwords and access codes to test system. • Students • Must be scheduled using the live TAS • Scheduling can start at anytime. • Students loaded into system alphabetically • Need to reschedule into testing sessions • One session = 4 content areas • One period = 1 content area

9. Testing Window End Date • Each county’s testing window should correlate to the last instructional day for students. • If you have an IE day after the last day for students which students might be attending , please let us know.

10. Outside Technology Vendor

11. WESTEST 2Online Writing

12. WOW Reset App Use to • request resets of student logins and assign new passages/prompts • add new students enrolled in WVEIS between Jan. 27 and Feb. 7, 2014 (Daily Delta Gap Period) • request grade changes made in WVEIS between Jan. 27 and Feb. 7, 2014 (Daily Delta Gap Period) Submit requests by 3 p.m. each day Requests submitted after 3 p.m. will be sent to CTB the next day Wait at least two days before trying to retest the student

13. Accommodation Errors Remind principals/BLCs to verify WVS.326 forms against IEPs, Section 504 Plans, and LEP Plans Caution examiners to double check for students who require accommodations

14. Accommodation Errors Considered a testing administration breach Level 2 violation that results in an investigation Obtain written statements from • Principal (if not BLC) – ultimately responsible for testing in school • BLC • Examiner • Special education teacher and/or case worker (if involved in test administration or responsible for verifying 326 form)

15. Accommodation Errors Obtain written statements from • Principal (if not BLC) – ultimately responsible for testing in school • BLC • Examiner • Special education teacher and/or case worker (if involved in test administration or responsible for verifying 326 form) Send copies of security agreements and Verification of Training (Appendix G) forms

16. Accommodation Errors Under Accommodated – Student did not receive required accommodation School must notify parent Parent given two options • Invalidate student’s test and have student retested with accommodations • All student’s test to be scored as submitted Get it in writing

17. Accommodation Errors Over Accommodated – Student received an accommodation he or she shouldn’t have School must notify parent Student’s test must be invalidated and student retested without accommodations

18. Home School Rosters Each county’s home school rosters are posted under Secure File Sharing in Isoft Updated rosters will be posted with new additions highlighted If student is not on roster, contact our office for number

19. ACT COMPASS

20. COMPASS Student and School Reports

21. School Reports • Print and distribute student reports • After testing letters (Parent Information File Folder) • Create CSV or Excel file (optional) • Request ESDR report from ACT (optional)

22. Directions • COMPASS User Guide, pages 41 – 42 • WVDE COMPASS webpage http://wvde.state.wv.us/oaa/COMPASS/index.html • Training Link • Generating Single Report • Generating Batch Report • Generate Customized List Report • COMPASS File Cabinet: Reports Folder • COMPASS Student Report, School File and ESDR PowerPoint • Presented during December CTC meeting • Renamed (COMPASS Results CTC December 2013)

23. Fall testing packages will not be available after April 11, 2014.

24. NAEP

25. School Changes for 2014-15 Reminder School changes information needs to be sent to Vickie Baker by March 24, 2014. Changes include construction of new buildings, grade configuration changes, closures of old schools, consolidations, and address changes.

26. Smarter BalancedField Test

27. How To Log In • http://sbac.portal.airast.org/field-test/ Click on TIDE button to manage student files. Click on TA Interface for testing. When buttons are blue they are active. If you have not received your link simply put in your username (your access email) and click on “Forgot Your Password.” If that still does not work please contact your CTC. He/She may need to add you in TIDE.

28. Accommodations & Locally Set TIDE Values

29. Smarter Balanced Field Test Smarter Balanced website has more specific guidelines on manuals, user guides, TIDE, and other resources • http://sbac.portal.airast.org/field-test/resources/ • Two additional documents have been created that provide instructions on how to access and use the American Sign Language (ASL) feature and Glossaries feature within the online delivery system. • American Sign Language (ASL) feature: http://sbac.portal.airast.org/wp-content/uploads/2014/02/Embedded-Accommodation-ASL-Instructions-Final.pdf • Glossaries feature: http://sbac.portal.airast.org/wp-content/uploads/2014/03/Embedded-Designated-Support-Glossaries.pdf

30. 2013-2014Participation Guidelines • The document includes references to current state policies and procedures. • Updated to using the crosswalk

32. Smarter Balanced

33. Code Summary

34. Smarter BalancedReading Supports • P01 Use text to speech, excluding ELA reading passages (Smarter Balanced & NAEP) • P02 Have test read aloud (All WV-MAP tests excluding Smarter Balanced ELA reading passages, WESTEST 2 RLA/Online Writing, ACT COMPASS Writing Skills andNAEP Reading) • P13 Use text to speech, including ELA reading passages (Smarter Balanced –for documented need, grades 6-11) • P14 Have test read aloud, including passages (Smarter Balanced –for documented need for grades 6-11; students who are blind/low vision grades 3-11 who donot yet have adequate braille skills)

35. TIDE • The following values will be uploaded and automatically set in TIDE: • American Sign Language, Closed Captions, Masking, Permissive Mode, Print on Demand, Streamlined Interface, Text-to-Speech, and along with Non-Embedded Designated Supports and Non-Embedded Accommodations. *These values in TIDE must be set locally: • Color Contrast (P28) • Print Size (P22) • Translation Language glossaries (P31)

36. Print Size (P22)TIDE Locally Set • The default print size for all tests is 14 pt. • The default font for ELA tests is Times New Roman. • The default font for math tests is Verdana. • No default zoom applied = 1X (default) • Level 1 = 1.5X • Level 2 = 1.75X • Level 3 = 2.5X • Level 4 = 3X

37. Color Contrast (P28)Locally Set • By default, tests are presented with black text on a white background. • Students who require a different combination of text and background should be assigned the appropriate setting. • Color options: Reverse Contrast, Black on Rose, Medium Gray on Light Gray, Yellow on Blue

38. Translation (Glossary)TIDE Locally Selected • ELA • English (default) Students can open a glossary to view terms presented on the test that may be unfamiliar to them. By design, all students can access the English glossary word list as a universal tool, unless this is disabled (“None”) or overridden by another language. • None (no glossary) • MATH • If a combination glossary is selected (e.g., English and Arabic or English and Russian), then the student will have access to both. • If a single glossary is selected (e.g., Mandarin), then the student will only have access to that glossary. The English glossary will not be available.

39. Translation (Glossary):Math • English (default) Combinations • English and Arabic • English and Cantonese • English and Filipino • English and Korean • English and Mandarin • English and Punjabi • English and Russian • English and Spanish • English and Ukrainian • English and Vietnamese Single Set • Arabic • Cantonese • Filipino • Korean • Mandarin • Punjabi • Russian • Spanish • Ukrainian • Vietnamese • No glossary

40. Reminders • Review your (P32) Provide stacked translations (Spanish). This support will need more time. Both English and Spanish will be presented. • Keyboard commands document provides keyboard commands students can use to navigate between test elements, features, and tools. (see link below) • (R20) Multiplication table for use is found at: http://sbac.portal.airast.org/field-test/resources/

41. State Accommodations Monitoring Policies • West Virginia Policies: 2340, 2419, 2417 provide guidance for accommodations for students with IEP, 504 and LEP plans. • All required district and state assessments must provide accommodations monitoring using the WVS.326 Process. • Students should always receive the accommodations identified in their plans for other assessments. • Individual accommodations data is archived in the West Virginia Education Information System (WVEIS).

42. DLM Field Test

43. WV Writes/Acuity